Accounts Receivable Clerk

Job Title: Accounts Receivable / Accounts Payable Clerk
Company: A Cut Above Landscaping
Location: Pensacola Area, Florida
Department: Accounting / Administration
Reports To: Accounting Team / Office Manager / Ownership

Position Summary: A Cut Above Landscaping is seeking a detail-oriented and highly organized Accounts Receivable / Accounts Payable Clerk to support the day-to-day financial operations of the company. This role is responsible for managing incoming and outgoing payments, coordinating invoice processing, supporting customer billing, and helping maintain healthy cash flow across the business.The ideal candidate will have experience in billing, accounts payable, and accounts receivable, along with strong analytical skills, sound judgment, and the ability to work effectively with accounting systems and operational teams. This individual will regularly collaborate with project managers, vendors, subcontractors, and customers to ensure accurate invoice processing, timely billing, and professional communication.Key ResponsibilitiesAccounts Payable

• Review vendor bills for accuracy, completeness, and proper coding.
• Enter and process bills in QuickBooks Online.
• Set up payments based on approved invoices and company payment schedules.
• Coordinate with project managers to verify whether invoices for materials and subcontractors should be approved for payment.
• Maintain organized records of bills, payment confirmations, W9s, and vendor documentation.
• Communicate with vendors and subcontractors regarding payment status, invoice discrepancies, and supporting documentation.
• Monitor due dates to ensure timely payments and avoid late fees or service interruptions.
• Assist with vendor statement reconciliations and resolution of outstanding issues.

Accounts Receivable

• Use Aspire landscape software to prepare and issue invoices for services performed and materials provided.
• Coordinate with project managers to confirm billable amounts, job progress, materials, and related billing details.
• Generate and send customer invoices accurately and on schedule.
• Follow up on outstanding receivables through phone calls, email communication, and verbal outreach.
• Collect customer payments and properly record receipts in company systems.
• Apply payments accurately and assist with account reconciliations.
• Respond to customer questions regarding invoices, balances, billing details, and payment status.
• Provide professional and courteous customer service while supporting collections efforts.

Qualifications

• High school diploma or equivalent required; associate degree in accounting, business, or related field preferred.
• Minimum of 2 years of experience in accounts receivable, accounts payable, billing, or bookkeeping preferred.
• Experience with QuickBooks Online required or strongly preferred.
• Experience with Aspire landscape software preferred; similar ERP, job costing, or service-industry billing software experience may be considered.
• Experience working in construction, landscaping, field services, or project-based businesses is a plus.
• Strong understanding of invoice processing, payment application, billing procedures, and collections follow-up.
• Strong computer skills and ability to learn new software systems quickly.

Knowledge, Skills, and Abilities

• Strong attention to detail and high level of accuracy.
• Analytical mindset with the ability to review invoices, billing support, and payment information critically.
• Highly organized with the ability to manage multiple deadlines and priorities.
• Strong written and verbal communication skills.
• Professional demeanor when interacting with customers, vendors, subcontractors, and internal staff.
• Ability to coordinate effectively with project managers and operations personnel.
• Dependable, self-motivated, and able to work independently while also functioning as part of a team.
• Strong problem-solving skills and sound follow-through.
• Commitment to maintaining timely billing and collections to support business cash flow.
• To apply for this position- please send your resume to dillonacutabove@gmail.com and include answers to the following questions: Why would you be a good fit for this position? What are your goals over the next 1-3 years?

Physical and Work Requirements

• Primarily office-based role with regular computer and phone use.
• Must be able to sit, type, and work at a computer for extended periods.
• Occasional lifting of files, office supplies, or records up to 15 pounds may be required.

Why This Role MattersThis position plays a critical role in the financial health of A Cut Above Landscaping. By ensuring vendor invoices are processed correctly, customer invoices are issued promptly, and collections are followed through consistently, this team member helps maintain the cash flow necessary to support daily operations, project execution, and long-term growth.

Compensation and Benefits

• Competitive compensation based on experience
• Benefits to be discussed during the hiring process

Pay: $24.47 - $29.47 per hour

Work Location: Remote