Accounts Receivable & Operations Coordinator

Accounts Receivable & Operations Coordinator

Synced Up Designs is seeking an organized, tech-savvy, and detail-oriented team member to support our growing operations. This role combines accounts receivable, customer communication, order coordination, and general office operations into a fast-paced position that plays a key role in keeping projects and client relationships running smoothly.

Our clients are primarily schools, school districts, and booster organizations, so professionalism, communication skills, and relationship-building are extremely important.

Key Responsibilities

• Manage accounts receivable and assist in ensuring timely collection of payments.
• Track and organize purchase orders from school districts, schools, and booster organizations.
• Build and maintain strong working relationships with Accounts Payable contacts and booster treasurers to support smooth communication and prompt payment processing.
• Ensure clients receive final invoices, shipment tracking information, and order updates in a timely manner.
• Oversee fulfillment and shipment processes for both large vendor-managed client orders and smaller direct-to-customer website orders.
• Coordinate with vendors to track production timelines, shipping schedules, and order completion.
• Work closely with the sales team to ensure seamless communication and project coordination.
• Assist with general office operations and administrative support tasks.
• Support company trade shows, events, and special projects as needed.
• Communicate professionally and confidently with clients, vendors, and partners by phone and email.

Qualifications

• Strong organizational skills and attention to detail.
• Comfortable managing multiple projects and deadlines simultaneously.
• Tech-savvy and confident using modern business software, online platforms, spreadsheets, and communication tools.
• Comfortable communicating on the phone and building professional relationships with clients and vendors.
• Self-motivated with a proactive, problem-solving mindset.
• Experience in accounts receivable, office administration, customer service, or operations coordination is preferred.

What We’re Looking For

We’re looking for someone who takes ownership, communicates well, stays organized under pressure, and enjoys helping systems and people work together efficiently. The right person will be dependable, adaptable, and eager to grow with our team.

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Opportunities for advancement
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person