Accounts Receivable Specialist

Job Title: Accounts Receivable Specialist Department: Finance / Accounting Reports To: Accounts Receivable Manager Location: Pomona, CA

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Position Summary

We are seeking a detail-oriented and motivated Accounts Receivable Specialist to join our Finance team. This role is responsible for managing the company’s receivables, ensuring timely collections, reconciling accounts, and supporting the month-end close process. The ideal candidate will have strong organizational skills, excellent communication, and the ability to work collaboratively with both internal teams and external customers.

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Key Responsibilities

· Manage the full accounts receivable cycle, including invoicing, posting payments, and collections.

· Monitor customer accounts for overdue balances and follow up on outstanding payments.

· Research and resolve payment discrepancies, chargebacks, short pays, and unapplied cash.

· Prepare and distribute customer statements and aging reports.

· Partner with Sales, Customer Service, and other departments to resolve account issues.

· Assist with month-end closing, account reconciliations, and audit support.

· Maintain accurate documentation of communications and transactions.

· Recommend process improvements to streamline AR operations and reporting.

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Qualifications

· Bachelor’s degree in Accounting, Finance, or related field (preferred) OR equivalent work experience.

· 2+ years of accounts receivable, credit, or collections experience.

· Proficiency in Microsoft Excel; experience with ERP systems (e.g., JDE, SAP, Oracle, NetSuite) preferred.

· Strong communication and interpersonal skills, with customer service mindset.

· High attention to detail, organizational skills, and ability to meet deadlines.

· Ability to analyze data and prepare meaningful reports for management.

· Intercompany experience is a plus but not required

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Competencies

· Analytical Thinking: Ability to investigate discrepancies and resolve issues.

· Teamwork: Collaborates effectively with cross-functional teams.

· Customer Focus: Balances firmness in collections with professionalism and relationship management.

· Accountability: Owns assigned accounts and ensures follow-through.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person