Accounts Receivable/Payable Specialist with Parts Procurement

Overview
We are seeking a detail-oriented and organized Accounts Receivable Clerk to join our finance team. The ideal candidate will have a strong understanding of accounting principles and experience with QuickBooks. This position is unique in that it combines financial responsibilities with the ordering and management of mechanical parts essential to our operations. The ideal candidate will be highly organized, capable of multitasking, and comfortable working both with numbers and vendor relationships.

Duties

• Manage accounts receivable processes, including invoicing, collections, and account reconciliation.
• Utilize accounting software such as QuickBooks to maintain accurate financial records.
• Perform data entry tasks with high accuracy
• Communicate effectively with customers regarding their accounts, providing excellent customer service and resolving any disputes.
• Review and process vendor invoices and expense reports.
• Schedule and process payments (checks, ACH, credit cards) in line with company policy.
• Maintain accurate vendor files and ensure timely resolution of billing issues.
• Reconcile monthly statements and maintain A/P records.
• Source, order, and track mechanical parts and supplies as requested by service/operations teams.
• Ensure timely delivery of parts to meet project and service deadlines.
• Maintain relationships with vendors and negotiate pricing where possible.
• Monitor inventory levels of frequently used parts and reorder as needed.
• Verify accuracy of orders, shipments, and invoices against purchase orders.

Qualifications

• Proven experience in accounts receivable and accounts payable functions.
• Experience in purchasing or ordering parts, preferably in mechanical, automotive, or industrial fields.
• Strong organizational skills with the ability to prioritize tasks.
• Proficiency with accounting software (e.g., QuickBooks, Sage, or similar) and Microsoft Office Suite (Excel, Word, Outlook).
• Strong negotiation skills for effective communication during collections processes.
• Ability to work independently as well as collaboratively within a team environment.
• Strong phone etiquette and customer service skills are essential for maintaining positive relationships with clients.

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching

Work Location: In person