Accounts Receivables / Bookkeeper

Accounts Receivables/ Bookkeeper

Full-Time | Miami, FL | In-Office | Direct CFO Support

Why Barlop?

Long-Term Career Home: We invest in our people. This is a role where you grow, thrive, and stay.

Work Directly With the CFO: Be a true right-hand partner, not just another hire.

Culture First: We value personality, warmth, and teamwork as much as technical skill.

Miami-Based & Community-Focused: Serving the Miami area — bilingual English/Spanish is a big plus.

About the Role

Barlop Business Systems is a well-established Miami company looking for an exceptional Accounting/Bookkeeper to join our close-knit finance team. This isn’t just a job — it’s an opportunity to become an indispensable part of our organization. You’ll work side-by-side with our CFO, handling the financial operations that keep our business running smoothly. We’re a team that values loyalty, positivity, and genuine care for each other and our clients.

If you bring energy, a great attitude, fluent English and Spanish communication skills, and a passion for accuracy — we want to meet you.

Key Responsibilities

Daily Tasks

● Enter ACH payments received through Bank into e-automate, including leasing company and direct customer payments.

● Review and verify Barlop and BTS checks received daily for accurate entry into e-automate and Excel.

● Prepare and process daily bank deposits at Banco Popular, including printing/scanning deposit reports and attaching tracking documentation.

● Distribute incoming company mail to appropriate departments.

● Log In to review, enter, and reconcile settled credit card batch information in the Cashbook within e-automate.

● Maintain supporting documentation for batch processing, including deposit reports and credit card payment paperwork.

● Process e-info portal payments submitted by customers through e-automate.

● Respond to credit hold requests and contact customers when payment or additional information is required.

● Respond to customer billing inquiries and payment-related emails.

● Process credit card payments are received in person, over the phone, via email, and through payment authorization forms.

Weekly & Monthly Tasks

● Process check deposits on a weekly basis when daily volumes are low.

● Assist with mail for administrative operations.

● Enter Accounts Payable invoices into the system

● Perform Accounts Receivable Aging Reconciliation: run Unapplied Payments List, run Open Credit List, investigate and resolve discrepancies.

Accounts Receivable Management

● Contact past-due accounts to follow up on outstanding balances and ensure timely collections.

● Accurately enter and apply received payments to correct customer accounts.

● Reconcile accounts and resolve discrepancies promptly.

● Set up online payment accounts for clients and update the payment portal website as needed.

● Inform customers about autopay and online payment options to encourage timely payments.

● Proactively communicate with clients to keep accounts under 30 days past due.

● Keep client account information current (email addresses, phone numbers, contact details).

Performance Standards

Accounts kept ≤ 30 days past due

What We’re Looking For

Required Qualifications

● Fluent in English and Spanish — essential for client communication in the Miami market.

● Outgoing, positive personality with excellent interpersonal skills — a true culture fit.

● 2+ years of experience in bookkeeping, accounting, or a related finance role.

● Proficiency in accounting software; e-automate / ECI systems experience strongly preferred.

● Strong knowledge of accounts payable, accounts receivable, and bank reconciliation.

● Demonstrated experience in collections and AR follow-up.

● Proficiency in Microsoft Excel and Microsoft Teams.

● Experience processing ACH payments, credit card transactions, and bank deposits.

● High level of accuracy, attention to detail, and strong organizational skills.

Preferred Qualifications

● Associate’s or bachelor’s degree in Accounting, Finance, or a related field.

● Experience with DocuSign or similar e-signature platforms.

● Familiarity with leasing company payment processes (CIT, DLL, EverBank, Great America, etc.).

● Prior experience in a copier/technology services or equipment leasing environment.

Bilingual Team: We proudly serve Miami’s diverse business community in English and Spanish.

Family Feel: Long tenures are the norm here — our people stick around because they love what they do.

Growth Mindset: We encourage learning, improvement, and stepping into greater responsibility.

Positive Vibes Only: We work hard and support each other with a smile.

Schedule & Compensation

✓ Full-time, in-office position

✓ Competitive salary based on experience

✓ Monday – Friday, 8:30 AM – 5:30 PM

✓ Benefits package discussed at interview

✓ Miami, FL (on-site)

✓ Long-term career opportunity

Ready to Join the Barlop Family?

We’re looking for someone who wants to grow with us, not just fill a seat. If you’re detail-oriented, bilingual, people-oriented, and ready to be a key partner to our CFO — we’d love to hear from you.

Submit your resume www.barlop.com/career

We look forward to meeting you!

Pay: $17.00 - $20.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Language:

• English (Preferred)

Ability to Commute:

• Miami, FL 33166 (Preferred)

Work Location: In person