Accounts Specialist

Come join a great team at C&J! We're looking for a full-time Accounts Specialist to join us at our Portsmouth terminal. This is a full-time, in-office position.

Why Work for Us?

We are a customer-focused company that has enjoyed success through our family of great employees. We offer excellent wages, and great healthcare benefits for you and your family, and our full match of 7% is one of the best 401k programs in the state! If you’re tired of empty promises, poor benefits, and flat rate wages then it's time for a change. Come work for a company where you can make a difference.

Who We Are and What We Do

Founded in 1968, C&J Bus Lines has become a regional icon, providing unique, safe, and dependable transportation to over 700,000 passengers each year. C&J offers daily bus service from NH’s Seacoast area to Boston’s South Station and Logan International Airport. The company also provides daily executive class service to the Port Authority in New York City. C&J operates a fleet of modern motor coaches from our state of the art maintenance facility in Rollinsford, NH and has its business offices in Portsmouth.

Summary

The Accounts Specialist reports to the Controller and provides administrative and operational support to the finance department. This role assists in maintaining financial records, processing transactions, preparing reports, and ensuring that day-to-day financial operations run smoothly and accurately. This is a full-time, non-exempt position. Attendance is a mandatory function of the position.

Tasks

• Review, verify, and process invoices for payment
• Maintain vendor records and respond to inquiries
• Reconcile AP transactions and resolve discrepancies
• Confirm all invoices are received and entered
• Monitor and maintain compliance with company policies and tax regulations
• Generate and send invoices to customers
• Post customer payments
• Follow up on overdue accounts and collections efforts
• Maintain accurate customer records and resolve billing disputes
• Prepare AR aging reports and track outstanding balances
• Maintain accurate records and filing systems for AP/AR
• Assist with audits and financial reporting
• Communicate with internal departments to resolve payment and billing issues
• Support process improvements and automation initiatives
• Monitor employee credit cards
• Administer EZPass invoices and transponders
• Perform off-site duties including bank deposits and making local purchases
• Complete miscellaneous administrative duties as assigned

Qualifications

• Associate’s or Bachelor's degree in Accounting, Finance, or a related field preferred
• 1-2 years of finance, accounting, or bookkeeping experience preferred

Skills & Abilities

· Accounting Software Proficiency – Experience with business focused software like Sage, QuickBooks, SAP, NetSuite, Oracle, or other ERP software

· Microsoft Excel – Ability to build and use spreadsheets for data entry & analysis, reconciliation, and reporting.

· Accounts Payable/Receivable Knowledge – Understanding of invoice processing, payment methods, collections, and cash applications as they relate to the general ledger.

· General Accounting Principles – Familiarity with GAAP and other financial regulations

· Bank Reconciliation – Ability to match and balance transactions in accounting systems

· Data Entry & Accuracy – High attention to detail to ensure precise processing of financial transactions

· Reporting & Analysis – Ability to generate AP/AR aging reports, payment forecasts, and financial summaries

· Attention to Detail – Ensuring accuracy in financial records and detecting discrepancies

· Reconciliation Skills – Ability to investigate and resolve discrepancies in AP/AR accounts

· Time Management – Managing multiple invoices, payments, and deadlines efficiently

· Critical Thinking – Assessing financial information to identify trends, errors, or fraud risks

· Vendor & Customer Relations – Professional communication with vendors, customers, and internal teams regarding payments and collections

· Negotiation Skills – Ability to handle disputes and negotiate payment terms with customers or vendors

· Collaboration – Working with other departments to resolve issues

· Customer Service – Addressing payment inquiries and maintaining positive relationships

· Confidentiality & Ethics – Handling sensitive financial information responsibly

· Ability to Work Independently & in Teams – Taking initiative while also collaborating when needed

· Adaptability – Adjusting to new processes, software, or company policies

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Work Location: In person