Accounts Specialist

<Job Summary>
We are seeking a dynamic and detail-oriented Accounts Specialist. The role of Accounts Payable/Accounts Receivable (AP/AR) Specialist with light Human Resources (HR) responsibilities handles the full cycle of vendor payments and customer invoicing while providing basic administrative support for employee-related tasks. This hybrid role requires high accuracy in financial record-keeping, proficiency in accounting software, and strong organizational skills.

<Responsibilities>

Accounts Payable (AP)

• Process vendor invoices, ensuring accuracy and proper account coding.
• Perform three-way matching (purchase orders, receipts, and invoices).
• Schedule and prepare check runs, ACH payments, or wire transfers.
• Reconcile vendor statements and resolve discrepancies.

Accounts Receivable (AR)

• Generate Statement of Work for Purchase Order issuance
• Generate and send invoices to customers.
• Record incoming payments (cash, checks, credit cards, ACH) daily.
• Manage collections by contacting clients regarding overdue accounts.
• Maintain aging reports and investigate payment discrepancies.

Light HR & Administration

• Coordinate with HR regarding payroll processing and employee data updates.
• Assist with onboarding documentation for new hires (e.g., I-9, W-4 filing).
• Support tracking of employee time-off or expense reimbursements.
• Maintain confidential employee and financial files.

General Accounting/Office

• Prepare financial reports by collecting, analyzing, and summarizing account information.
• Maintain updated financial records and assist with audits.
• Coordinate office supplies and administrative workflows.

<Requirements>

• Proven experience in accounting roles with familiarity in corporate accounting environments.
• Strong understanding of financial concepts including debits & credits, account reconciliation, journal entries, and revenue cycle management.
• Proficiency in accounting software such as QuickBooks, experience with project accounting a plus.
• Excellent analysis skills coupled with attention to detail for accurate account analysis and reconciliation tasks.
• Strong communication skills to effectively negotiate and handle client interactions related to accounts receivable or collections.
• Demonstrated ability to adapt quickly to new financial software tools while maintaining high accuracy levels in data entry and analysis tasks.

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: In person