Accounts & Store Incharge

JOB DESCRIPTION – ACCOUNTS & STORE INCHARGE - ABU DHABI

Experience Required: 3–5 Years
Qualification: B. Com or Equivalent
Location: UAE
Department: Accounts & Operations

POSITION SUMMARY

The Accounts & Store Incharge will be responsible for maintaining complete and accurate accounting records, ensuring compliance with UAE VAT and corporate financial requirements, managing day-to-day store operations, monitoring stock levels, and maintaining proper documentation. The role requires strong accounting knowledge, inventory management skills, and ability to coordinate with purchase, sales, and operations teams.

KEY RESPONSIBILITIES

1. ACCOUNTING RESPONSIBILITIES

• Maintain all books of accounts including:
• General Ledger
• Purchase & Sales Ledgers
• Cash and Bank Books
• Journal Entries & Adjustments
• Petty Cash Management
• Ensure timely and accurate data entry in accounting software (Tally/ERP/Zoho or equivalent).
• Prepare monthly financial statements including:
• P&L Account
• Balance Sheet (supporting schedules)
• Cash Flow Summary
• Handle Accounts Payable & Accounts Receivable:
• Supplier invoice verification
• Payment preparation and tracking
• Customer invoicing and follow-up for pending payments
• Coordinate with auditors by providing required records and clarifications.
• Bank reconciliation statement preparation monthly.
• Support VAT compliance:
• Proper VAT entry and classification
• VAT return working preparation
• Maintain VAT documentation
• Support preparation for UAE Corporate Tax documentation.
• Maintain vendor and customer master data.
• Reconcile supplier accounts and rectify discrepancies.

2. STORE MANAGEMENT RESPONSIBILITIES

• Supervise overall store operations including receiving, storing, issuing, and tracking materials.
• Maintain accurate stock registers (manual & system).
• Conduct monthly, quarterly, and annual stock audits.
• Coordinate with purchase department for replenishment of materials.
• Maintain reorder levels and ensure stock availability for operations and sales.
• Verify incoming materials against purchase orders:
• Quality check
• Quantity check
• Damage inspection
• Ensure proper storage, labelling, and safe handling of items.
• Maintain GRN (Goods Received Notes) and Issue Notes properly.
• Track and record material consumption for all projects and sales orders.
• Prepare and submit stock movement reports to management.
• Prevent pilferage, damage, and improper stock handling.
• Coordinate with logistics for timely dispatch of materials.

3. COORDINATION & REPORTING

• Work closely with:
• Purchase team
• Sales team
• Logistics and Warehouse team
• Accounts Manager
• Prepare:
• Daily cash and bank reports
• Daily stock movement summary
• Monthly inventory reconciliation
• Supplier payment schedule
• Report discrepancies, stock shortages, or irregularities immediately.

4. SKILLS & COMPETENCIES REQUIRED

• Strong accounting knowledge (B.Com mandatory).
• Experience in maintaining complete accounting books independently.
• Hands-on experience in store management & stock control.
• Proficiency in MS Excel and accounting ERP. Knowledge on Odoo ERP is an advantage.
• Knowledge of UAE VAT procedures (mandatory).
• Knowledge of basic corporate tax compliance (advantage).
• Strong documentation and record-keeping skills.
• Good communication and coordination abilities.
• High level of accuracy, responsibility, and integrity.

5. PERSONAL ATTRIBUTES

• Well-organized, disciplined, and detail oriented.
• Ability to work independently with minimal supervision.
• Honest, trustworthy, and responsible in handling cash and inventory.
• Capable of working under pressure and meeting deadlines.

Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month

Expected Start Date: 01/01/2026