Acquisitions and E-Resources Library Assistant - Framingham State University

Location: Framingham, MA Category: Staff Job Type: Full-time Non-Exempt Posted On: Tue Apr 21 2026 Job Description:

GENERAL STATEMENT OF DUTIES:

Under the supervision of the Scholarly Resources Acquisitions and Management Librarian, the Acquisitions and E-resources Library Assistant (officially classified as Library Assistant II) performs the processes for ordering and receiving library materials in various formats; handles claims, resolves issues regarding orders; maintains department files; assists with e-resources management and projects; and participates in other functions as a member of the Library staff.

See full Librarian Assistant classification specifications.

SUPERVISION RECEIVED:

Works under the general supervision and review of the Scholarly Resources Acquisitions and Management Librarian.

SUPERVISION EXERCISED:

N/A

EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES:

• Orders and receives books and other library materials. Ensures that there are no discrepancies in the order or with the invoice.
• Maintains vendor records regarding orders, purchase orders, quotes, invoices, and payments
• Handles and resolves claims and errors with vendors
• Maintains communication with vendors, publishers, faculty, and staff
• Maintains donation/gift acknowledgments in coordination with the Acquisitions Librarian
• Coordinates McNaughton Rental Collection activities (placing orders, processing, preparing for returns and keeping shelves in order)
• Prepares monthly reports
• Maintains and updates acquisitions budget
• Assists the Digital and E-Resources department in developing methods for recording, analyzing, and presenting usage and access information
• Collaborates with the Acquisitions and Digital and E-Resources departments in database assessment and analysis
• Assists with e-resource assessment and usage information analysis
• Assists with other duties as assigned by supervisor

WORKING CONDITIONS:

Office environment in library

Job Requirements:

MINIMUM QUALIFICATIONS:

Applicants must have at least (A) one year of full-time, or equivalent part-time paraprofessional or clerical experience as a library assistant, or (B) any combination of the required experience and the substitution below.

Substitutions:

An Associate's degree or higher may be substituted for the required experience. *

• Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

PREFERRED QUALIFICATIONS:

• Ability to pay attention to detail
• Proven ability to work independently
• Ability to follow-through and resolve problems/issues to completion
• Excellent knowledge of Excel and other Microsoft Office products
• Ability to understand and apply Library and university procedures and guidelines governing the purchase of library materials
• Ability to prepare general reports
• Strong communication skills

Additional Information:

This is a full-time, non-exempt, benefits-eligible position in the American Federation of State, County, and Municipal Employees (AFSCME) bargaining unit with a union title of Library Assistant II. The bi-weekly pay rate is $1,835.65 (grade 12, step 1). This is an annual base salary of approximately $47,726.90.

Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions.

Framingham State University is an equal opportunity employer. The University considers all qualified candidates without regard to race, color, sex, age, national origin, disability status, Veteran status, gender identity, gender expression, sexual orientation, genetic information, or any other characteristics protected by law.

Members of underrepresented or minoritized groups, women, veterans, persons with disabilities, and all persons committed to equity, diversity, and inclusive excellence are strongly encouraged to apply.