Admin Assistant

Manage incoming calls and route them appropriately

• Maintain a tidy, organized, and welcoming reception area

• Coordinate visitor check-in/out procedures and badge issuance

• Handle incoming/outgoing mail, couriers, and internal communication

• Provide administrative support: meeting scheduling, travel coordination, and documentation

• Prepare meeting rooms and assist with logistics (equipment, catering, etc.)

• Monitor office supply levels and coordinate procurement with vendors

• Oversee functionality of office equipment and coordinate maintenance/repairs

• Maintain accurate filing systems and digital document databases

• Assist with internal events, team celebrations, and logistical arrangements

• Handle sensitive documents and communication with confidentiality and discretion

Skills and Qualification

• Oversee functionality of office equipment and coordinate maintenance/repairs Bachelors or equivalent required, additional certificate in office administration is a plus

• Minimum 2 years of experience in administrative or front desk roles

• Excellent communication and interpersonal skills with a professional demeanor

• Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, Drive)

• Familiarity with standard office equipment (multi-line phones, printers, scanners)

• Strong time management, multitasking, and organizational abilities. Attention to detail and accuracy in documentation and recordkeeping

• Dependable and trustworthy; able to handle confidential information responsibly