Admin Assistant

Job Description (JD)

Position: Admin Executive – Backend Operations

Industry: IVD & Medical Devices Manufacturing

Department: Administration / Business Development Support

Location: Netaji Subhash Place

Experience: 0–3 Years (Freshers with strong Excel knowledge may apply)

Job Summary:

We are looking for a detail-oriented Admin Executive (Backend) to support administrative and business development operations. The role primarily involves data entry, documentation, GEM portal submissions, Excel-based reporting, and coordination with internal teams to ensure smooth backend functioning.

Key Responsibilities:

Administrative & Backend Support:

• Handle daily data entry and maintain accurate records in Excel and internal systems.
• Prepare, update, and manage MIS reports, trackers, and dashboards.
• Maintain proper filing of documents (physical and digital).
• Support office administration and coordination tasks as required.

GEM Portal & Tender Work:

• Assist in GEM portal operations, including:
• Product listing support
• Bid/tender data entry and submission
• Uploading documents and compliance details
• Track GEM orders, tenders, and follow-ups.
• Coordinate with internal departments for required documents and approvals.

Business Development (BD) Support:

• Support the BD team with Excel-based data, customer records, and sales trackers.
• Maintain customer, distributor, and dealer databases.
• Prepare quotation data, pricing sheets, and basic documentation.

Coordination & Compliance:

• Coordinate with production, accounts, and sales teams for data accuracy.
• Ensure timely submission of data and reports to management.
• Maintain confidentiality of company data and documents.

Required Skills & Qualifications:

• Graduate in any discipline (B.Com, BBA, BA preferred).
• Good knowledge of MS Excel (VLOOKUP, formulas, pivot tables preferred).
• Basic knowledge of GEM portal or government tender processes is an advantage.
• Good typing speed and attention to detail.
• Ability to handle multiple tasks and meet deadlines.
• Basic understanding of IVD / Medical Devices industry will be a plus.

Job Type: Full-time

Pay: ₹15,000.00 - ₹18,000.00 per month

Work Location: In person