Admin Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. The ideal candidate is proactive, tech-savvy, and possesses excellent communication skills, with experience in office management, clerical tasks, and customer service. This paid position offers a fantastic opportunity to grow your administrative career in a vibrant setting.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly
• Maintain organized filing systems, both physical and digital, including data entry and document proofreading
• Support calendar management by scheduling appointments, meetings, and coordinating events using tools like Google Workspace and Microsoft Office
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to ensure accurate financial records
• Provide excellent customer support through friendly communication and timely responses to inquiries
• Perform general office management duties such as ordering supplies, managing mail, and overseeing office equipment maintenance

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with QuickBooks or other bookkeeping software is a plus
• Excellent typing speed and data entry skills for efficient record keeping
• Bilingual abilities are highly desirable to serve diverse clients and team members effectively
• Strong phone etiquette skills with experience managing multi-line phone systems
• Ability to handle confidential information discreetly while maintaining professionalism
• Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required

Join us if you’re ready to bring energy, precision, and a positive attitude to a role that keeps our office running smoothly! This is an exciting opportunity for someone eager to develop their administrative expertise while supporting a collaborative team environment.

Job Type: Full-time

Pay: $38.00 - $42.00 per hour

Benefits:

• 401(k)
• Paid time off

Work Location: Remote