Admin Assistant

Are you an organized, proactive professional who thrives in a dynamic office environment? We are looking for a dedicated Admin Assistant to join our team in Cairo, EG. In this role, you will be the backbone of our daily operations — ensuring the office runs smoothly, resources are well-managed, and administrative processes are executed with precision. If you take pride in keeping things organized and enjoy being the go-to person for operational support, this opportunity is for you.

About the Role

As an Admin Assistant, you will play a critical role in supporting office operations, managing facilities, overseeing support staff, and maintaining accurate records of company documents and assets. This is a hands-on, multifaceted position that requires strong organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously.

Key Responsibilities

• Oversee day-to-day office facilities management, ensuring a clean, functional, and well-maintained work environment for all staff.
• Supervise and coordinate office boys and support staff, assigning tasks, monitoring performance, and ensuring service standards are consistently met.
• Manage and organize company documents, including filing, archiving, retrieving, and maintaining both physical and digital records with accuracy and confidentiality.
• Track, record, and maintain an up-to-date inventory of company assets, coordinating repairs, replacements, or procurement as needed.
• Coordinate with vendors, suppliers, and service providers for office maintenance, supplies, and facility-related needs.
• Support internal teams with administrative tasks such as scheduling meetings, preparing correspondence, and handling incoming and outgoing communications.
• Monitor and replenish office supplies, stationery, and consumables to ensure uninterrupted daily operations.
• Assist in organizing company events, meetings, and visits, including logistics, setup, and coordination of required resources.

Required Qualifications

• Bachelor's degree in Business Administration, Management, or accounting— or equivalent practical experience.
• Minimum of 3–5 years of experience in an administrative, office management, or facilities support role.
• Proven ability to supervise and coordinate support staff or office personnel.
• Strong organizational and time-management skills with the ability to handle multiple tasks simultaneously.
• Excellent written and verbal communication skills in Arabic and English.
• High level of integrity and discretion when handling confidential documents and sensitive information.

Preferred Qualifications

• Prior experience in a corporate or professional office environment.
• Familiarity with asset management processes or document management systems.
• Experience coordinating with external vendors and service providers.
• Demonstrated ability to work independently and take initiative with minimal supervision.

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Comfortable using digital filing and document management tools.
• well knowledge of office equipment operation and troubleshooting (printers, scanners, etc.).
• Ability to maintain and update spreadsheets for asset tracking and inventory management.