Admin Assistant

Role Overview

We are seeking a proactive and organised Administrative Assistant to provide day-to-day administrative support to a busy commercial team. The ideal candidate will have previous experience supporting bid and tender activities, document control and the preparation of proposal documentation in a fast-paced environment.

Key Responsibilities

• Provide general administrative and clerical support.
• Assist with the preparation, formatting and submission of bid and tender documents.
• Support the coordination of RFPs, RFQs and other commercial proposals.
• Maintain accurate records, filing systems and document registers.
• Prepare reports, letters, presentations and business correspondence.
• Coordinate meetings, calendars and travel arrangements.
• Liaise with internal departments to collect documents required for tender submissions.
• Perform data entry and maintain confidentiality of commercial information.
• Support procurement, HR and finance with administrative tasks as required.
• Carry out other administrative duties as assigned.

Requirements

• Diploma or Bachelor's degree in Business Administration or a related discipline.
• Minimum 2 years' experience in an administrative role.
• Previous experience supporting bid/tender, commercial or proposal teams is highly desirable.
• Familiarity with tender documentation, document control and submission processes is an advantage.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint).
• High level of accuracy, attention to detail and ability to work under tight deadlines.