admin & accounts officer

admin / listing coordinator

admin coordinator(marine background) Jobs in Doha

admin coordinator(marine background)

administration officer

administrative secretary

admin assistant

Madre Integrated Engineering

<div>
 
 We are looking for a professional
 
 Arabic Speaking Secretary
 
 to provide administrative, clerical, and coordination support to the management/team. The candidate must be fluent in Arabic and English, well-organized, and capable of handling correspondence, documentation, scheduling, and office coordination.
 
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Handle daily administrative and secretarial tasks.
 
 </li>
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 Prepare, draft, translate, and manage Arabic and English correspondence.
 
 </li>
 <li>
 Answer phone calls, emails, and inquiries professionally.
 
 </li>
 <li>
 Schedule meetings, appointments, and maintain calendars.
 
 </li>
 <li>
 Maintain office files, records, reports, and confidential documents.
 
 </li>
 <li>
 Coordinate with internal departments, clients, suppliers, and external parties.
 
 </li>
 <li>
 Prepare letters, memos, minutes of meetings, and official documents.
 
 </li>
 <li>
 Assist in document control, data entry, scanning, filing, and report preparation.
 
 </li>
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 Support management with travel arrangements, meeting coordination, and follow-ups.
 
 </li>
 <li>
 Ensure smooth office communication and daily workflow.
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 Previous experience as Secretary / Admin Assistant / Office Coordinator.
 
 </li>
 <li>
 Must be fluent in
 
 Arabic and English
 
 .
 
 </li>
 <li>
 Strong communication and interpersonal skills.
 
 </li>
 <li>
 Good knowledge of MS Office: Word, Excel, Outlook, and PowerPoint.
 
 </li>
 <li>
 Ability to prepare professional emails, letters, and reports.
 
 </li>
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 Strong organizational and multitasking skills.
 
 </li>
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 Must be locally available in Qatar.
 
 
 
 
 </li>
 </ul>
</div>

Secretary

Bornan Sports Technology

Bornan Sports Technology is a company specializing in technological innovation for sports. We develop products for all types of sporting events, whether large or small, both nationally and internationally. We provide real-time results, timing, and TV graphics services.We are looking for an organized and professional person to join our team and provide administrative support and assistance to the company&rsquo;s senior executives.Responsibilities:<ul><li>Maintain and manage the CEO&rsquo;s calendar, including scheduling meetings, appointments, speaking engagements, and arranging domestic and international travel.</li><li>Handle a variety of special projects, such as preparing high‑quality PowerPoint presentations, drafting special reports, and compiling briefing and agenda materials for internal and external meetings.</li><li>Coordinate protocol and hospitality activities for events, meetings, and visits.</li><li>Plan, organize, and prepare detailed travel itineraries, including transportation, accommodation, documentation, and logistical support.</li><li>Perform additional administrative and office management tasks as needed, contributing to the smooth daily operations of the executive office.</li></ul>Requirements:<ul><li>Fluency in English is mandatory (Spanish or Arabic is an advantage)</li><li>At least 2 years of experience performing similar duties.</li><li>Proven experience in protocol and hospitality.</li><li>Willingness to travel.</li><li>Proficient in Microsoft Office applications.</li><li>Ability to work under pressure and independently.</li><li>Positive attitude and exceptional attention to detail.</li><li>Proactive mindset.</li></ul>If you are a dynamic, detail-oriented professional looking to join a company with international projects where you can expand your skills, we would be delighted to meet you.Job Types: Full-time, PermanentApplication Question(s):<ul><li>What is your visa type and nationality?</li><li>What is your salary expectations QAR (full package)? </li></ul>Experience:<ul><li>Admin Assistant: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Spanish (Preferred)</li><li>Arabic (Preferred)</li></ul>Willingness to travel:<ul><li>75% (Required)</li></ul>Work Location: In person

CEO Assistant

Seaworks Co

Job SummaryWe are looking for an Marine crew Admin Coordinator with marine/offshore experience to handle daily administrative and crew coordination activities for marine operations.Key Responsibilities<ul><li>Prepare crew timesheets and attendance records.</li><li>Daily communication with crew, projects, HR, and clients.</li><li>Verify and maintain crew documents (Passport, QID, CDC, STCW, Medical, etc.).</li><li>Handle all administrative and document control activities.</li><li>Maintain crew files, vessel records, and operational documents.</li><li>Coordinate crew changes, mobilization, and HR documentation.</li><li>Prepare daily reports, correspondence, and operational updates.</li><li>Handle daily emails and communication with internal departments and clients.</li><li>Maintain proper filing and tracking of marine documents and certificates.</li></ul>Requirements<ul><li>3&ndash;5 years of marine/offshore/shipping administration experience.</li><li>Good knowledge of crew documentation and coordination.</li><li>Proficient in MS Office, especially Excel and Outlook.</li><li>Good communication and organizational skills.</li><li>GCC/Qatar marine experience preferred.</li></ul>Pay: QAR3,000.00 - QAR4,000.00 per monthWork Location: In person

Admin Coordinator(Marine background)

FGREALTY

Position: Admin &amp; Listing CoordinatorDepartment: OperationsReporting to: Office Manager / Operation DirectorLocation: Doha, QatarRole Overview:The Admin &amp; Listing Coordinator plays a vital support role within FGRealty, ensuring the smooth day-to-day running of the office and the accurate management of all property listings across platforms. This individual serves as the backbone of the operations team, bridging the gap between agents, management and clients.Key ResponsibilitiesListings Management<ul><li>Upload, update and manage all property listings across platforms including Property Finder, Qatar Living and any other relevant portals</li><li>Ensure all listings are accurate, up to date, professionally written and include correct pricing, photos and descriptions</li><li>Coordinate with agents to obtain listing details, documents and media in a timely manner</li><li>Monitor listing performance and flag expired or outdated listings for renewal or removal</li><li>Maintain an organised internal database of all active, pending and closed listings</li><li>Ensure all listings comply with Aqarat and regulatory requirements</li></ul>Administrative Support<ul><li>Provide day-to-day administrative support to the sales team, management and HR</li><li>Manage and organise company documents, contracts, files and records both digitally and physically</li><li>Prepare and format letters, certificates, salary confirmations and official correspondence as needed</li><li>Schedule and coordinate meetings, viewings and appointments on behalf of agents and management</li><li>Handle incoming calls, emails and inquiries and direct them to the appropriate team member</li><li>Maintain and update the CRM system with accurate client and property data</li><li>Assist in the preparation of presentations, reports and marketing materials</li><li>Order and manage office supplies and ensure the office is well maintained and organised</li><li>Coordinate with PRO, legal and finance teams as required</li></ul>Compliance &amp; Documentation<ul><li>Ensure all required documentation is collected and filed for each transaction</li><li>Assist in maintaining compliance with Qatar Real Estate Regulatory Authority (Aqarat) requirements</li><li>Support agents in the preparation of sale agreements, NOCs and related documentation</li></ul>Communication &amp; Coordination<ul><li>Act as a point of contact between agents, clients, developers and management</li><li>Follow up on pending tasks, signatures and document submissions on behalf of the team</li><li>Coordinate with developers for updated availability lists, brochures and price lists</li><li>Communicate professionally at all times &mdash; via email, phone and in person</li></ul>Requirements<ul><li>Minimum 1 year of experience in an administrative or real estate coordination role</li><li>Excellent written and verbal communication skills in English &mdash; Arabic is a plus</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Experience with Property Finder, Qatar Living or similar portals is preferred</li><li>Strong organisational skills and attention to detail</li><li>Ability to multitask and work under pressure in a fast-paced environment</li><li>Professional, presentable and punctual</li><li>Team player with a proactive and positive attitude</li></ul>Work Location: In person

Admin / Listing Coordinator

The Holding Group of Companies

Job Vacancy: Sales &amp; Logistics Coordinator (HORECA &amp; FMCG)Job Type: Full-TimeLanguages Required: Arabic (Native/Fluent)We are seeking a highly organized, bilingual Sales &amp; Logistics Coordinator to support our growing operations. The ideal candidate will seamlessly manage administrative duties, coordinate logistics, conduct essential warehouse visits, and drive HORECA and FMCG sales support.Key Responsibilities:<ul><li>Sales Coordination: Support the sales team by processing orders, tracking deliveries, and acting as the primary point of contact for HORECA and FMCG clients.</li><li>Warehouse Operations: Conduct regular visits to the warehouse to oversee stock levels, verify inventory accuracy, and ensure timely dispatch of goods.</li><li>Logistics &amp; Admin: Coordinate with transport teams, manage shipping documents, handle invoicing, and maintain accurate records in the ERP/database.</li><li>Client Relationship: Assist in managing client inquiries, resolving delivery issues, and identifying upselling opportunities within existing accounts.</li></ul>Qualifications &amp; Requirements:<ul><li>Nationality: Arabic speaker only.</li><li>Experience: Minimum 4-5 years of experience in Sales, Logistics, or Administration within the HORECA and FMCG sectors in Qatar.</li><li>Skills: Strong multitasking abilities, proficiency in MS Office (especially Excel), and excellent negotiation/communication skills.</li><li>Transportation: Valid Qatar driver's license and own vehicle (preferred for warehouse/client visits).</li></ul>Pay: QAR5,000.00 - QAR6,000.00 per hourWork Location: In person

Logistics & Sales Support Officer (FMCG/HORECA) - Arabic

BRAIN

<div>IT Support Engineer &mdash; Part-Time MENA
About Brain Co.
Brain Co. is an applied AI startup co-founded by Jared Kushner and Elad Gil, backed by leading Silicon Valley builders including Patrick Collison and Andrej Karpathy. We build AI applications for governments, healthcare systems, and critical industries.<ul><li>
Automated construction permitting for a sovereign government 80% faster, unlocking $375M+ in value</li><li>
Optimized supply chains for a global energy company 30% lower cost, preventing $100M+ in losses</li><li>
Streamlined hospital patient care 40% better outcomes, 80% less admin work</li><li>
$55M Series A &middot; 70+ person team from Tesla, Google DeepMind, NVIDIA, and Databricks</li></ul>
The Role
As our part-time IT Support Engineer, you&rsquo;ll be the frontline of our IT operations &mdash; keeping a fast-growing team unblocked while supporting the corporate security programs that keep Brain Co. safe. You&rsquo;ll own help desk, onboarding, offboarding, and access requests, working closely with the Security &amp; IT team. There&rsquo;s room to grow into a full-time role as the team scales.
What You&rsquo;ll Work On
Help Desk &amp; Employee Support<ul><li>
First-line IT support for a 70+ person team &mdash; hardware, software, and account issues</li><li>
On-site and remote support across macOS and Windows</li><li>
Maintain runbooks and self-service resources to reduce repeat requests</li></ul>
Onboarding<ul><li>
Own Day 1 setup end-to-end: accounts, devices, and Okta provisioning</li><li>
Execute provisioning workflows and fulfill access requests per our access entitlement model</li><li>
Coordinate with HR and hiring managers on start dates and equipment needs</li></ul>
Offboarding<ul><li>
Run offboarding on last days: disable accounts, revoke access, recover equipment</li><li>
Keep offboarding logs accurate and audit-ready for SOC 2</li></ul>
Access Requests<ul><li>
Own the access request queue and fulfill approved requests within our 2-hour SLA</li><li>
Route Tier 2/3 requests to the right approvers and track to resolution</li></ul>
AV, Network &amp; MENA Offices<ul><li>
Support conference room AV across office locations &mdash; setup, troubleshooting, and keeping meetings running</li><li>
Help maintain office network infrastructure and troubleshoot connectivity issues</li><li>
Serve as the IT point-of-contact for our MENA offices &mdash; remote support, new hire setup, and hardware logistics</li></ul>
You Might Be a Great Fit If You&hellip;<ul><li>
Have 2+ years of IT support or helpdesk experience, ideally at a startup</li><li>
Are comfortable in Okta &mdash; provisioning, groups, and SSO troubleshooting</li><li>
Have run onboarding and offboarding workflows and understand the security stakes</li><li>
Are organized and dependable &mdash; you juggle open requests without dropping the ball</li><li>
Communicate clearly with non-technical employees</li><li>
Work independently and surface issues proactively</li></ul>
Bonus points for:<ul><li>
Google Workspace administration</li><li>
MDM experience (Jamf, Kandji)</li><li>
SOC 2 access control or IT audit exposure</li><li>
Basic scripting (Python, Bash)</li></ul>
Why Join Us<ul><li>
Real ownership from day one &mdash; you&rsquo;ll run IT operations, not just execute tickets</li><li>
Work at a company deploying AI to governments, hospitals, and critical industries</li><li>
Flexible part-time hours (~20 hrs/week) with potential to grow into a full-time role</li><li>
Competitive hourly compensation</li></ul></div>

IT Support Engineer, MENA

NAFFCO Fire Fighting Equipment Safety Systems

Delivery Controller / Warehouse AssistantPosition: Delivery Controller / Warehouse AssistantExperience Required: Minimum 2 years, preferably in manufacturing or factory environments related to:<ul><li>Fire Protection Systems</li><li>Fire Alarm Systems</li><li>Fire Door Systems</li><li>Other Fire Safety Equipment</li></ul>Qualifications &amp; Requirements:<ul><li>Minimum 2 years of relevant experience in</li><li>manufacturing/factory operations.</li><li>Strong knowledge of inventory management, delivery coordination, and storekeeping procedures.</li><li>Familiarity with fire protection systems and related equipment.</li><li>compliance with company standards.</li></ul>Key Responsibilities:<ul><li>Ability to maintain accurate records and ensure</li><li>Excellent organizational and communication</li><li>Oversee delivery schedules and ensure timely</li><li>dispatch of materials.</li><li>Manage inventory and maintain updated stock records.</li><li>Coordinate with production and QA/QC teams to ensure smooth workflow.to fire safety equipment.</li></ul>Candidates may submit their CVs to: najergubat.hh@outlook.comrecruitment@naffco.comWork Location: In person

Delivery Controller / Warehouse Assistant

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