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office manager

Al Hadhri and Partners Law Firm

About the RoleWe are looking for a proactive and organized Office Manager (Female Only) to support our law firm&rsquo;s operations, HR functions, and business development initiatives. This role is essential to ensuring office efficiency, maintaining strong internal systems, and contributing to the firm's growth.Key ResponsibilitiesOversee day-to-day office operations and maintain efficient office systems and procedures.Supervise administrative staff and coordinate schedules, tasks, and performance follow-up.Recruit, train, and support office staff; maintain employee records and HR documentation.Develop and implement office policies and standards to ensure smooth workflow and compliance.Assist in business development by identifying opportunities, supporting client outreach, and conducting market research.Manage social media accounts by creating content, posting updates, and analyzing engagement metrics.Ensure timely procurement of office supplies and equipment while optimizing space and layout.Provide regular updates to management through reporting and analysis of operational trends.QualificationsBachelor&rsquo;s degree in Business Administration or related field.Fluent in English and Arabic.Experience in office management, HR, or business development.Strong organizational and communication skills.Proficient in MS Office and social media platforms.Job Type: Full-timePay: QAR4,500.00 - QAR6,000.00 per monthApplication Question(s):<ul><li>Are you a female?</li></ul>Language:<ul><li>Arabic? (Required)</li><li>English (Required)</li></ul>

Office Manager

Confidential Careers

<div>
 
 
 Job Summary
 
 
 
 The Office Manager ensures the smooth and efficient operation of the office by overseeing administrative systems, supervising staff, and coordinating daily activities. This role is critical in maintaining organizational effectiveness, supporting cross-departmental collaboration, and providing accurate reporting to assist top management in decision-making.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Office Management
 
 
 <ul>
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 Maintain office efficiency through strategic planning, system implementation, and workspace organization.
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 Allocate resources effectively to support operational needs.
 </li>
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 Supervise and coordinate office staff to ensure high productivity.
 </li>
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 Facilitate seamless communication and coordination across departments.
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 Develop, implement, and monitor office procedures and standards.
 </li>
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 Manage executive calendars, appointments, and meeting logistics.
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 Promote a positive and collaborative office environment.
 </li>
 </ul>
 
 
 
 
 
 2. Correspondence &amp; Information Management
 
 
 <ul>
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 Ensure the confidentiality, integrity, and security of all office correspondence and sensitive information.
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 Establish and maintain organized, up-to-date filing and documentation systems.
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 Oversee scheduling and reminders for executive appointments and critical meetings.
 </li>
 </ul>
 
 
 
 
 
 3. Reporting &amp; Documentation
 
 
 <ul>
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 Prepare professional, accurate reports, memos, and presentations within set deadlines.
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 Ensure timely submission of documents for review and signature (within one business day of instruction).
 </li>
 <li>
 Maintain high standards of accuracy, quality, and presentation in all documentation.
 </li>
 </ul>
 
 
 
 
 
 Job Knowledge &amp; Skills
 
 
 <ul>
 <li>
 Strong knowledge of office management practices and administrative procedures.
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 Proven experience in staff supervision and delegation.
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 Proficiency in data collection, monitoring, and reporting.
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 Excellent command of English (written and spoken).
 </li>
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 High proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
 </li>
 <li>
 Knowledge of Arabic is an advantage.
 </li>
 </ul>
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 
 Total Experience:
 
 Minimum 9 years
 </li>
 <li>
 
 In-role Experience:
 
 Minimum 5 years in office management
 </li>
 <li>
 
 GCC Experience:
 
 Minimum 4 years
 </li>
 </ul>
 
 
 
 
 
 Education
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration or a related field.
 </li>
 </ul>
</div>

Office Manager (Native Arabic Speaker)

Shater Abbas Restaurants

We are a dynamic and innovative company seeking a highly organized and proactive individual to join our team as a Secretary and Office Manager. This is an exciting opportunity for someone who is enthusiastic about contributing to the efficient functioning of an office environment.Key Responsibilities:As the Secretary and Office Manager, you will be responsible for:<ul><li>Administrative Support: Providing comprehensive administrative support to executives and other team members.</li><li>Office Management: Overseeing the daily operations of the office, ensuring a smooth and efficient work environment.</li><li>Calendar Management: Scheduling appointments, meetings, and events, and coordinating logistics.</li><li>Communication: Handling phone calls, emails, and correspondence, and maintaining a professional and friendly office atmosphere.</li><li>Document Preparation: Drafting, proofreading, and editing documents, reports, and presentations.</li><li>Travel Coordination: Making travel arrangements and accommodations for executives and team members.</li><li>Facilities Management: Managing office supplies, equipment, and coordinating office maintenance.</li><li>Team Coordination: Collaborating with different departments to facilitate effective communication and coordination.</li><li>Confidentiality: Handling sensitive information with the utmost discretion and maintaining confidentiality.</li></ul>Qualifications:<ul><li>Proven experience as a Secretary or Office Manager.</li><li>Excellent organizational and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficient in Microsoft Office Suite.</li><li>High level of professionalism and attention to detail.</li><li>Ability to work independently and as part of a team.</li></ul>How to Apply:If you are a dedicated and organized professional with experience in secretarial and office management roles, please submit your resume and a cover letter detailing your relevant experience here. Please include &quot;Secretary and Office Manager Application&quot; in the subject line. We look forward to reviewing your application.Location: [Lusail]Note: We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.Job Type: Full-timePay: From QAR1.00 per monthApplication Question(s):<ul><li>Are you able to join immediately?</li></ul>

Secretary and office manager (FEMALE)

ANdAZ

<div>
 
 Organization- Andaz Doha
 
 
 
 
 Summary
 
 
 
 
 Duties and responsibilities related to the Assistant Manager - Front Office (Night) role:
 
 
 
 <ul>
 <li>
 Supporting the Front Office Manager in overseeing the daily operations of the Front Office department, ensuring high levels of guest satisfaction and that KPIs are achieved
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 Taking an active lead in the hiring and development of the Front Office team, ensuring departmental objectives are set and feedback is provided on a regular basis
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 Being responsible for running shifts and supervising the team to ensure a seamless guest experience
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 Overseeing Front Office operations in the absence of the manager
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
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 Ideally with a university degree or diploma in Hospitality or Tourism Management
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 Previous experience in hotel Front Office management within the luxury segment is essential
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 Excellent leadership, communication, interpersonal, and guest service skills are required
 </li>
 </ul>
</div>

Assistant Manager - Front Office (Night)

Beyond Lighting

About UsAre you a seasoned administrative professional with a knack for organization and efficiency? Our established lighting manufacturing company is looking for an experienced Senior Administrator. If you have 6&ndash;8 years of relevant experience and a proven ability to handle diverse administrative tasks in a fast-paced environment, we want to hear from you!Key Responsibilities<ul><li>Reporting: Prepare, compile, and present daily, weekly, and monthly reports to the General Manager, ensuring accuracy, detail, and timely delivery.</li><li>Administrative Support: Manage day-to-day office operations, schedule appointments, and coordinate meetings.</li><li>Documentation &amp; Reporting: Draft detailed reports and professional presentations for senior management.</li><li>Tendering Coordination: Assist in tender preparation and submission processes, liaising with vendors and stakeholders.</li><li>Office Management: Utilize MS Office (Word, Excel, PowerPoint, Outlook) to create, update, and maintain essential documents.</li><li>Communication: Serve as the primary point of contact for internal and external communications, ensuring professionalism at all times.</li></ul>Qualifications &amp; Experience<ul><li>Experience: 6&ndash;8 years in administration, with proven experience reporting directly to senior management, particularly the General Manager.</li><li>Technical Skills: Advanced knowledge of MS Office suite; strong proficiency in document management, reporting, and ISO standards.</li><li>Tendering Expertise: Familiarity with tender processes and documentation.</li><li>Organizational Skills: Excellent time management, multitasking, and prioritization abilities.</li><li>Communication: Strong written and verbal communication skills.</li><li>Attention to Detail: High accuracy in managing data and preparing reports.</li></ul>Job Type: Full-time

Senior Adminstrator

The Clean Team

We are seeking a highly organized and experienced Manager to oversee our daily business operations and ensure maximum profitability and efficiency. The ideal candidate will have strong leadership skills, a proactive approach to problem-solving, and a background in a related industry.Responsibilities:-Plan and schedule all work schedules to maximize company profitability.-Manage office operations, procedures, and daily correspondence, including phone calls and emails.-Enforce and adhere to all health and safety standards.-Oversee a large team of staff, ensuring effective communication and control.-Manage payroll and assist with HR tasks, including recruitment and onboarding as needed.-Coordinate meetings and travel arrangements for staff.-Maintain accurate records of staff leaves, requests, QID, and H.C renewal requests.-Act as the main point of contact for clients, reporting on problems as they happen.-Prepare detailed reports, presentations, and spreadsheets.-Identify opportunities for business expansion based on market changes.Requirements:-At least five years of working experience in a similar role.-Fluent in English; Arabic is a preferable advantage.-Proven experience in managing a large client base and a high number of staff.-Strong communication and interpersonal skills.-Excellent command of Microsoft Office (MS Word, MS Excel).-Experience in Cleaning Services, Facilities Management, Real Estate, or Property Management is a significant advantage.Job Types: Full-time, Permanent

Manager

Al Majed Group

Location: Doha, Qatar Reports To: Vice ChairmanPosition Overview <ul><li>We are seeking a highly capable, discreet, and business-savvy Executive Business Coordinator to support our Vice Chairman, in managing his office and overseeing operations of our premium luxury brands portfolios.This role goes beyond traditional secretarial duties &ndash; the selected candidate will function as a right hand to the Vice Chairman, ensuring that his office operates seamlessly while proactively supporting brand relationships, business decisions, and high-level communications.</li></ul>Key Responsibilities<ul><li>Office &amp; Business Coordination</li><li>Manage the Vice Chairman&rsquo;s daily schedule, meetings, and priorities with utmost efficiency.</li><li>Act as the primary liaison with brand principals, business partners, and internal teams.</li><li>Track, follow up, and report on key business actions and commitments.</li><li>Luxury Brand &amp; Business Support</li><li>Prepare correspondence, presentations, and business updates for luxury watch/jewelry brands.</li><li>Coordinate private client events, product launches, and VIP experiences.</li><li>Maintain a high level of product and brand awareness to support informed decision-making.</li><li>Confidential &amp; Strategic Support</li><li>Handle sensitive information with discretion and professionalism.</li><li>Draft and review confidential communications, agreements, and reports.</li><li>Support strategic projects and ensure timely execution of critical tasks.</li></ul>Candidate Profile<ul><li>Experience: Minimum 5&ndash;8 years as an Executive Assistant/Office Manager supporting C-Suite executives, preferably in luxury retail, or high-net-worth client environments.</li><li>Skills &amp; Competencies:</li><li>Exceptional organizational and multitasking skills.</li><li>Strong written and verbal communication ,English essential.</li><li>Business acumen with the ability to anticipate needs and make sound judgments.</li><li>High-level proficiency in MS Office Suite and business communication tools.</li><li>Personality &amp; Attributes:</li><li>Impeccable discretion, diplomacy, and professionalism.</li><li>Confident, proactive, and able to operate independently.</li><li>Culturally aware and polished, comfortable engaging with global luxury brands and VIP clients.</li></ul>Job Type: Full-time

Executive Business Coordinator / Secretary

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