executive assistant

finance manager

administration assistant

administrative assistant

assistant manager

office manager

ALI BIN ALI

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   &nbsp; &nbsp; Manage calendar pertaining to the VP/GC&rsquo;s relevant appointments, deadlines and other schedules to ensure up to date changes on regular basis.
  </li>
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   &nbsp; &nbsp; Provide general support to legal office visitors.
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   &nbsp; &nbsp; Participate in meetings and takes minutes of meeting and ensure the key points are properly captures and communicated to the concerned parties.
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   &nbsp; &nbsp; &nbsp; Draft correspondences and other documents required by the VP/GC and legal counsels.
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   &nbsp; &nbsp; &nbsp; Interacts with external customers for document transmittal, follow up and coordination.
  </li>
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   &nbsp; &nbsp; Managing office expenditure and budgets.
  </li>
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   &nbsp; &nbsp; The point of contact for all legal inquiries and requests.
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   &nbsp; &nbsp; &nbsp;Address all employees&rsquo; queries regarding legal office management.
  </li>
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   &nbsp; &nbsp; Follow up with the concerned legal counsel on the new updates of government regulations and laws. Ensure the full compliance of the legal accordingly.
  </li>
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   &nbsp; &nbsp; Maintain and ensure that all legal information/records/cases/projects are maintained and tracked at all times.
  </li>
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   &nbsp; &nbsp; Support the legal counsels in interacting with clients.
  </li>
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   &nbsp; &nbsp; Carries out legal researches and investigations in support to the legal counsels.
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   &nbsp; &nbsp; Provide legal update to all departments and divisions.
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   &nbsp; &nbsp; Organize the office layout and manage the supply of stationery and equipment
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   &nbsp; &nbsp; Plan in-house or off-site activities, like parties, celebrations and conferences
  </li>
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   &nbsp; &nbsp; Follow up and manage the relationship with local and international law firms and other service providers.
  </li>
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   &nbsp; &nbsp; &nbsp;Act as project coordinator for all projects (locally &amp; internationally).
  </li>
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   Participate in monitoring and coordinate the legal compliance activities and follow up on the implementation of the legal compliance and group governance policies and report any discrepancies to the VP/GC.
  </li>
  <li>
   <p>
    &nbsp; &nbsp; &nbsp;Liaise with the HR on development and the legal administrative team and keep them updates with recent skill set.
    <br/>
    <br/>
    &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Managing the administrative team in the legal department and organization the office operations and procedures.
   </p>
  </li>
 </ul>
 <ul>
  <li>
   Preferably bachelor&rsquo;s degree (law, business, sociology, HR, political science)
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  </li>
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   At least 5 years of experience as an Office Manager, Front Office Manager, executive secretary, personal assistant (senior management).
   <br/>
  </li>
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   Good knowledge of Office Administrator responsibilities, systems and procedures
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  </li>
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   Acquainted of Qatar laws, regulations and courts procedures.
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  </li>
  <li>
   Preferably bachelor&rsquo;s degree (law, business, sociology, HR, political science)
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  </li>
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   Fluent in both English and Arabic
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  </li>
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   Excellent written and verbal communication skills
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  </li>
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   Proficiency in MS Office (Word, Excel and Outlook)
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  </li>
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   Excellent time management skills and ability to multi-task and prioritize work
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  </li>
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   Strong organizational and planning skills in a fast-paced environment
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  </li>
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   A creative mind with an ability to suggest improvement.
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  </li>
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   Charismatic and well-presented at all times.
  </li>
 </ul>
</div>


Office Manager

HUMAN CAPITAL

<div>
 Human Capital is a venture firm dedicated to empowering builders of technology. We invest in and build teams alongside founders driven to create meaningful, long-term impact, including SpaceX, Commure, Snowflake, and xAI. With more than $2B in capital committed, our stage-agnostic portfolio includes many companies we invested in before they became unicorns.
 <br/>
 <br/>
 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 We are seeking a highly organized, proactive Business Office Manager to oversee daily office operations and ensure a smooth, efficient, and welcoming workplace. The Business Office Manager will serve as the backbone of the office, supporting staff, managing administrative functions, coordinating vendors, and keeping operations running seamlessly.
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 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Office Operations
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Oversee day-to-day office operations and ensure a well-organized, efficient workplace
  </li>
  <li>
   Manage office supplies, equipment, and inventory; coordinate maintenance and repairs
  </li>
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   Serve as primary point of contact for office vendors, building management, and service providers
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   Foster a positive, professional, and collaborative office culture
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   <br/>
  </li>
 </ul>
 <strong>
  Administrative &amp; Staff Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support leadership and staff with administrative tasks, scheduling, and coordination
  </li>
  <li>
   Maintain office policies, procedures, and documentation
  </li>
  <li>
   Assist with onboarding new employees and coordinating office-related training
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Financial &amp; HR Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Process invoices, expense reports, and basic bookkeeping tasks
  </li>
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   Assist with payroll, benefits administration, and HR-related documentation
  </li>
  <li>
   Prepare quarterly reporting for incentive programs
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong organizational and time management skills
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   Excellent written and verbal communication skills
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   Proficiency in Google Workspace
  </li>
  <li>
   Ability to multitask, prioritize, and work independently
  </li>
  <li>
   Problem solver with a proactive mindset
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   <br/>
  </li>
 </ul>
 To read Human Capital's Applicant Privacy Policy, please click this link here.
</div>


Business Office Manager

The Ned Hotel

<div></div><div><div><div><div><div><div>DOHA</div></div><div><div>
Front Office Manager</div></div><div><div><i>
Full Time</i></div></div><div><div><p>
SALARY RANGE</p><div>
Competitive</div></div></div></div></div></div><p></p><div><div><div><p><b>
ABOUT THE NED DOHA:</b></p><p>
Housed within Doha&rsquo;s iconic former Ministry of Interior building, The Ned Doha is not just a hotel &mdash; it is a refined luxury destination where heritage, elegance, and contemporary sophistication come together to create an exceptional experience.</p><p>
With seven distinctive dining concepts, 90 beautifully designed bedrooms, elegant event spaces, and Ned&rsquo;s Club&mdash;our private members&rsquo; club complete with a rooftop terrace, spa, gym, and a breathtaking 30-metre outdoor pool&mdash;The Ned Doha blends heritage, creativity, and modern luxury into one vibrant experience.</p><p></p><p><b><br>
THE ROLE:</b></p><p>
At The Ned Doha, we believe that every guest journey should feel effortless, personal, and memorable from the very first moment. Our Front Office team sets the tone&mdash;creating warm welcomes, seamless arrivals, and lasting impressions.</p><p></p><p><br>
We are looking for a <b>FRONT OFFICE MANAGER</b> who leads with passion, presence, and genuine care. This is a wonderful opportunity for someone who thrives in a dynamic luxury environment and takes pride in delivering exceptional guest experiences while inspiring a high-performing team.</p><p><b><br>
</b></p><p></p><br>
<p><b>WHAT YOU&rsquo;LL BE DOING:</b></p><p>
As Front Office Manager, you will oversee all aspects of the Front Office operation, ensuring every guest interaction reflects the standards and spirit of The Ned Doha.</p><ul><li>
Lead and manage the Front Office team, fostering a culture of warmth, professionalism, and excellence</li><li>
Ensure smooth and efficient operations across reception, concierge, and guest services</li><li>
Create memorable arrival and departure experiences for all guests</li><li>
Handle guest feedback and resolve concerns with empathy and confidence</li><li>
Drive service standards, training, and continuous improvement within the team</li><li>
Collaborate closely with Housekeeping, F&amp;B, and other departments to ensure a seamless guest journey</li><li>
Monitor performance, occupancy, and revenue opportunities to support business goals</li></ul><p><b>
</b></p><p></p><p><b>WHAT WE&rsquo;RE LOOKING FOR</b></p><ul><li>
Previous experience in a Front Office leadership role within a luxury hotel environment</li><li>
A natural leader with a warm and engaging personality</li><li>
Strong operational knowledge of Front Office systems and procedures</li><li>
Excellent communication and interpersonal skills</li><li>
Ability to remain calm and composed in a fast-paced environment</li><li>
A keen eye for detail and a passion for delivering exceptional service</li><li>
A proactive mindset with a focus on continuous improvement</li></ul><p><b>
</b></p><p><b>WHAT&rsquo;S IN IT FOR YOU?</b></p><ul><li>
A competitive salary package</li><li>
Company-provided accommodation and transportation</li><li>
21 calendar days annual leave and 11 paid public holidays</li><li>
Sick leave benefits as per Qatar Labour Law</li><li>
Private Medical Insurance for self</li><li>
End of Service benefits</li><li>
Complimentary meals at Neddy&rsquo;s, our team restaurant (breakfast, lunch &amp; dinner)</li><li>
Exclusive hotel and dining rates for you, your family, and friends</li><li>
Outstanding learning, development, and career progression opportunities</li><li>
Reward and recognition programmes</li><li>
The opportunity to work in one of Doha&rsquo;s most iconic lifestyle destinations</li></ul><p><b>
</b></p><p><b>OUR CULTURE</b></p><p>
At The Ned Doha, we go beyond celebrating diversity&mdash;we continuously challenge ourselves to be better. Inclusion, respect, and opportunity are at the heart of everything we do, and we are committed to creating a workplace where everyone can thrive.</p><p><b>
READY TO LEAD SOMETHING EXTRAORDINARY? APPLY TODAY AND JOIN US AS FRONT OFFICE MANAGER!</b></p><p>
#FrontOfficeManager #TheNedDoha</p></div></div></div></div><p></p>

Front Office Manager

Al Maha Services

<p>Job Title: Senior Accountant cum Office Manager</p><p>Company: Almaha MEP Services</p><p>Location: Doha, Qatar</p><p>Job Type: Full-Time</p><p>Job Overview</p><p>We are seeking a highly experienced and responsible Senior Accountant cum Office Manager to manage company accounts, oversee office operations, and coordinate closely with site teams. The ideal candidate should have strong knowledge of MEP and Interior Fit-Out projects, along with the ability to maintain financial accuracy and operational efficiency.</p><p>Key Responsibilities</p><p>Accounts &amp; Finance</p><p>Maintain accurate records of all financial transactions (expenses, income, A/R, A/P)</p><p>Record daily expenses in Excel and accounting software (Zoho or similar)</p><p>Prepare daily, weekly, and monthly financial reports</p><p>Monitor cash flow, payments received, and payments made</p><p>Handle invoicing, follow-ups, and reconciliation</p><p>Office Management</p><p>Supervise and manage office staff and daily operations</p><p>Maintain proper documentation and filing system (invoices, contracts, reports)</p><p>Ensure timely handling of office bills (Kahramaa, rent, internet, etc.)</p><p>Implement and maintain efficient administrative processes</p><p>Project &amp; Site Coordination</p><p>Coordinate with foreman and site teams for daily updates</p><p>Ensure submission of daily work reports and progress updates</p><p>Prepare and review project reports (cost, materials, progress)</p><p>Track material usage and verify purchases against site requirements</p><p>Identify repeated or unnecessary material purchases and report discrepancies</p><p>Material &amp; Cost Control</p><p>Maintain records of materials purchased and used for each project</p><p>Analyze material consumption and highlight cost variances</p><p>Ensure proper tracking of leftover materials and returns</p><p>Prepare detailed project cost analysis reports for management</p><p>Requirements</p><p>Bachelor&rsquo;s Degree in Accounting, Finance, or related field</p><p>Minimum 3&ndash;5 years of experience in accounting and office management</p><p>Mandatory experience in MEP and/or Interior Fit-Out industry</p><p>Strong knowledge of construction materials and project workflows</p><p>Proficiency in Excel and accounting software (Zoho preferred)</p><p>Strong analytical, organizational, and reporting skills</p><p>Ability to handle multiple tasks and meet deadlines</p><p>Preferred Qualifications</p><p>Experience in Qatar/GCC market</p><p>Strong coordination and communication skills with site teams</p><p>Ability to prepare detailed project and cost reports independently</p><p>Key Skills</p><p>Financial Reporting &amp; Analysis</p><p>Cost Control &amp; Material Tracking</p><p>Office Administration</p><p>Team Coordination</p><p>Attention to Detail</p><p>Salary &amp; Benefits</p><p>Salary: To be discussed based on experience</p><p>Other benefits as per company policy</p><p>Job Type: Full-time</p><p>Pay: QAR1,500.00 - QAR2,500.00 per month</p><p>Work Location: In person</p>

Job Title: Senior Accountant cum Office Manager

Qatar Airways

<div><div><div><div><div><div><h3 class="jobSectionHeader"><b>General Information
</b></h3></div></div><div><div><div><div>Ref #
</div><div>232356
</div></div><div><div>Location
</div><div>Qatar-Doha
</div></div><div><div>Job family
</div><div>Corporate &amp; Commercial
</div></div><div><div><ul><li>Closing Date: 2026-04-30</li></ul><br>
</div></div></div></div></div><div></div><div><h3 class="jobSectionHeader"><b>Description
</b></h3></div><div></div><div><div><div><div><p>At Qatar Airways, we craft cutting-edge inflight products, enhance passenger comfort, and drive innovation in aviation design. From concept to launch, our Product Development and Design (PDD) Team collaborates with industry leaders to create products that set new standards in travel.</p><p>
If you are passionate about innovation, customer experience, technology, and design, this is your chance to make a lasting impact in the aviation industry. Join our Product Development and Design Team that transforms ideas into reality and shapes the future of airline experiences.</p><p><b>
About the Role</b></p><p>
In this role, you will serve as a trusted partner to the Senior Vice President (SVP), providing high-level executive, administrative, and project coordination support to ensure the smooth and strategic operation of the SVP&rsquo;s office. You will manage project timelines, prepare executive-ready materials, coordinate across functions, and ensure that critical information flows efficiently and confidentially.</p><p>
You will play a pivotal role in enabling the SVP to focus on strategic priorities by anticipating needs, organizing complex details, and ensuring follow-through on key initiatives. Your work will span project tracking, executive communication, preparation of briefs and memos, and cross-functional alignment&mdash;making you an essential driver of progress within the Executive Office.</p><p>
As part of your role, your responsibilities will include:</p><ul><li>
Manage the SVP&rsquo;s complex calendar, travel, and meetings, ensuring effective prioritization and strategic time allocation.</li><li>
Serve as the primary liaison between the SVP, senior leadership, external partners, vendors, and cross-functional teams.</li><li>
Ensure strict confidentiality and professional judgment when handling sensitive information.</li><li>
Prepare and review executive-level documentation, including memos, presentations, reports, and briefing materials.</li><li>
Anticipate the SVP&rsquo;s needs by gathering data, performing initial analysis, and ensuring readiness for key engagements.</li><li>
Coordinate confidential and non-confidential projects, ensuring timelines, deliverables, and follow-ups are tracked and executed.</li><li>
Support departmental strategy execution by consolidating inputs, monitoring progress, and reporting updates to the SVP.</li><li>
Coordinate leadership meetings, workshops, executive reviews, and strategic sessions, including agenda creation and material consolidation.</li><li>
Facilitate cross-department alignment to support strategic priorities and organizational goals.</li><li>
Manage special projects as assigned, ensuring progress tracking, documentation, and stakeholder communication.</li><li>
Support improvements to executive office processes to enhance workflow, communication, and information management.</li><li>
Ensure compliance with corporate policies and guidelines within the SVP Office.</li><li>
Maintain effective communication systems across stakeholders to support coordinated project execution.</li></ul><p><b>
Be part of an extraordinary story:</b></p><p>
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You&rsquo;ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be part of our future and build the life you want while being part of an international community.</p><p>
Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what&rsquo;s never been done before.</p><div>
Together, everything is possible.</div>
</div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Qualification
</b></h3></div></div><div><div><div><div><p><b>About You:</b></p><p>
To be successful in this role, you will bring the following:</p><ul><li>
Diploma, Bachelor&rsquo;s degree, or equivalent, with a minimum of 4 years of experience in an Executive Assistant, Office Manager, Project Coordinator, or similar role supporting senior leadership.</li><li>
Proven ability to manage complex calendars, competing priorities, and high-volume workflows under strict timelines.</li><li>
Strong project coordination skills with the ability to track deliverables, follow up independently, and ensure timely execution.</li><li>
Excellent communication, organizational, and interpersonal skills, with experience interacting at senior leadership level.</li><li>
High attention to detail and strong ability to create clear, well-structured presentations, memos, and reports.</li><li>
Advanced proficiency in MS Office (PowerPoint, Excel, Outlook); experience with project management tools (e.g., Power BI, Jira) is an advantage.</li><li>
Discretion, professionalism, and proven ability to handle confidential information.</li><li>
Resourceful, proactive, and client-service oriented, with strong problem-solving skills and business acumen.</li></ul><p><b>
About Qatar Airways Group:</b></p><p>
Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We&rsquo;ve grown fast, broken records, and set trends that others follow. We don&rsquo;t slow down due to fear of failure. Instead, we dare to achieve what&rsquo;s never been done before.</p><p>
So, whether you&rsquo;re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.</p><p><b>
How to apply:</b></p><div>
If you&rsquo;re ready to join a progressive team and have a challenging and rewarding career, then apply now by uploading your CV and completing our quick application form.</div>
</div></div><div><div>https://aa115.taleo.net/careersection/QA_External_CS/jobapply.ftl?lang=en&amp;job=232356</div></div></div></div></div></div></div></div><div></div>

Projects Specialist (Executive Office Support) | Product Development & Design

<div>
 <strong>
  About our client
  <br/>
  <br/>
 </strong>
 Our client is a large multi-asset manager, who is looking to hire an Executive Assistant to their Chief Investment Officer. This role will be based full-time in Doha, Qatar.
 <br/>
 <br/>
 The team is well-funded, growing, and has a global investment remit across developed and emerging markets. The team invests across private equity and public markets globally. This is a dynamic and varied role where you will be given a lot of responsibility. The team has a collegiate culture.
 <br/>
 <br/>
 <strong>
  What the job involves
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Assist the CIO in the daily coordination of the group's activities; this will include being the point of contact for general communication with the CIO
  </li>
  <li>
   Taking minutes and compiling agendas for meetings and ensuring follow up tasks from these meetings are carried out accurately and promptly
  </li>
  <li>
   Assisting with administrative tasks related to the coordination of investment teams
  </li>
  <li>
   Making travel arrangements, planning and scheduling meetings
  </li>
  <li>
   Help the HR with team assessments and team performance reviews
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Who we are looking for
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience in a similar position (secretary / office manager / executive assistant / personal assistant) within a financial services institution
  </li>
  <li>
   Knowledge of private markets is essential and exposure to investments would be a plus
  </li>
  <li>
   Exceptional organisation skills - ability to organise, execute, and manage events and logistics
  </li>
  <li>
   Proficient in written and verbal English
  </li>
 </ul>
</div>


Executive Assistant, Leading International Fund, Doha, Qatar

XTREME AUTO CARE

<p><b>Read Carefully Before Applying:</b></p><p>We are only looking for serious candidates who are very energetic, hyper-active, and self-starting. Please read the full description before applying. we are a fast-growing business, only two years into our journey, and we are seeking an <b>Assistant Operations Manager</b> who is ready to be the backbone of our expansion. This role demands <b>energy, intelligence, and unwavering commitment</b> to the company&rsquo;s mission.</p><p><b>About the Role:</b></p><p>We are seeking a smart, very active, and energetic female professional to join our team immediately. This role blends daily operations management with customer service coordination. You will be the vital link between drivers, supervisors, and customers ensuring smooth communication, efficient workflows, and excellent service delivery.</p><p>Key Responsibilities</p><ul><li>Support the Operations Manager in overseeing daily business functions and ensuring smooth execution of processes.</li><li>Coordinate cross-departmental activities to maximize efficiency and productivity.</li><li>Monitor performance metrics and provide actionable insights for improvement.</li><li>Handle urgent operational issues with agility and problem-solving skills.</li><li>Act as a trusted partner in building the company&rsquo;s foundation and scaling operations.</li></ul><p><b>Candidate Profile (Qualifications &amp; Qualities):</b></p><ul><li>Visa Status: Must hold a Freelance Visa with a Valid QID (transferable).<b>*</b></li><li>Experience: Proven background in customer service, administration, or operations coordination.</li><li>Tech Savvy: Confident with computers, MS Office, and communication apps.</li><li>Personality Traits:</li><li>Smart &amp; Very Active: Quick thinker, able to handle tasks on the go.</li><li>Self-Starter: Works independently without constant supervision.</li><li>Energetic &amp; Hyper-Active: Brings positivity and high energy to the workplace.</li><li>Calm Under Pressure: Handles difficult customer situations with composure and politeness.</li></ul><p><b>Compensation &amp; Benefits:</b></p><ul><li>Probation Period: 6 months (trial to assess mutual fit).</li><li>Starting Salary: QAR 2,500 - 3,000 per month (during probation).</li><li>Performance Review: Conducted after probation.</li><li>Salary Increment: Based on performance, dedication, and results. A significantly better package will be offered to the right candidate.</li><li>Job Security: Long-term employment opportunity for the right person.</li></ul><p>What We Value</p><ul><li><b>Extraordinary dedication</b>: someone who treats the company&rsquo;s success as their own.</li><li><b>Smart and active personality</b>: quick thinker, resourceful, and solution-driven.</li><li><b>24/7 readiness</b>: understanding that in a startup, challenges can arise anytime.</li><li><b>Growth mindset</b>: as the company grows, your career trajectory will grow with it.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR2,500.00 - QAR3,000.00 per month</p><p>Experience:</p><ul><li>Operartions: 2 years (Preferred)</li></ul><p>Language:</p><ul><li>English Fluently (Preferred)</li><li>Basic Arabic (Preferred)</li></ul><p>Work Location: In person</p>

Female Assistant Operations Manager

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