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administrative assistant

Vistas Global

Job Title: Administrative AssistantLocation: Doha, QatarEmployment Type: Full-timeSalary: 4,000 QAR per monthJob Summary:We are seeking a reliable and organized Administrative Assistant to join our team on a full-time basis. The ideal candidate will have a valid Qatar ID (QID) with at least 3 months validity and be ready to transfer sponsorship immediately. This role focuses on daily office management, document handling, and support to the operations team.Key Responsibilities:Answer and direct phone calls, emails, and messages.Organize and schedule meetings, appointments, and travel arrangements.Maintain physical and digital filing systems (invoices, contracts, correspondence).Prepare and edit correspondence, reports, and presentations.Monitor office supplies and place orders when necessary.Process basic payroll, petty cash, or reimbursement requests.Greet visitors and direct them to the appropriate departments.Assist in preparing weekly staff schedules and attendance records.Requirements:Experience: 1&ndash;2 years of administrative or clerical experience (Local experience preferred).Education: High school diploma, Bachelors or equivalent; a certificate in office administration is a plus.Language: English (fluent &ndash; spoken &amp; written); Arabic (spoken is an advantage).IT Skills: Proficient in Microsoft Office (Word, Excel, Outlook) and basic internet research.Pay: QAR4,000.00 per monthApplication Question(s):<ul><li>Do you have at least 3 months of validity on your QID</li><li>Do you agree with the salary provided?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Work Location: In person

Administrative Assistant

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Executive Assistant (Arabic / English)
Qatar
Parsons is looking for an experienced and talented Executive Assistant (Arabic / English) to join our team in Doha, Qatar! In this role, you will provide high-level executive support to client top management, ensuring effective schedule management, administrative coordination, and confidential handling of information. You will help enable efficient decision-making and smooth day-to-day operations by managing calendars, meetings, communications, and documentation.
What You&rsquo;ll Be Doing<ul><li>
Managing and organizing the client top management&rsquo;s daily calendar to ensure efficient time management and avoid scheduling conflicts.</li><li>
Screening and prioritizing requests for the client top management&rsquo;s time.</li><li>
Organizing meetings and coordinating agendas, logistics, and required materials.</li><li>
Working closely and effectively with client top management to keep them informed of upcoming commitments, responsibilities, and deadlines.</li><li>
Writing and editing minutes of meetings; drafting and typing reports, correspondence, and other documents while ensuring consistency and adherence to standard formats.</li><li>
Following up on pending matters and actions with only limited guidance.</li><li>
Answering telephone calls, providing relevant information to callers, and screening/routing calls to the appropriate individuals.</li><li>
Placing outgoing calls as required.</li><li>
Greeting and escorting visitors to meeting rooms and assisting with queries as needed.</li><li>
Researching and resolving administrative issues within the department.</li><li>
Ensuring error-free documentation and supporting departmental activities and productivity in an effective and efficient manner.</li><li>
Coordinating with the Travel team to manage travel, transportation, and accommodation arrangements for client top management.</li><li>
Receiving, sorting, and distributing incoming mail for the department.</li><li>
Preparing and arranging the distribution of outgoing mail to relevant parties.</li><li>
Consolidating, maintaining, and updating computerized records of departmental activities to ensure a smooth flow of information and tasks.</li><li>
Performing other duties and responsibilities as needed, and determining and managing priorities with minimal guidance.</li></ul>
What Required Skills You&rsquo;ll Bring<ul><li>
Bachelor&rsquo;s Degree in Business Administration, Office Management, Secretarial Studies, or a related field.</li><li>
Minimum 5 years of experience in executive administration or providing support to senior/executive management.</li><li>
Excellent time management and organizational skills, with the ability to manage multiple tasks and deadlines.</li><li>
Strong oral and written communication skills in both Arabic and English.</li><li>
Ability to work under pressure while maintaining a high level of accuracy and attention to detail.</li><li>
Excellent knowledge of MS Office applications, especially Word, Excel, PowerPoint, and Outlook.</li><li>
Proven ability to handle confidential information with discretion and professionalism.</li><li>
Effective team player with strong interpersonal skills.</li></ul>
What Desired Skills You&rsquo;ll Bring<ul><li>
Secretarial or Office Administration certificate.</li><li>
Experience supporting top management within corporate, real estate, or large project environments.</li><li>
Strong problem-solving skills and the ability to anticipate needs and proactively address issues.</li><li>
High level of professionalism, tact, and diplomacy in dealing with internal and external stakeholders.</li></ul>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Executive Assistant (Arabic/English)

CV Sumber Daya Global

The Taleb Group of Companies in Doha, Qatar is Now Hiring! Job Position: Admin Assistants (Female)Job Location: Doha, QatarQualification: Any DegreeExperience:<ul><li>Have a minimum of 2 years working experience in administrative field</li><li>Experience in schools will be an added qualification.</li></ul>Other requirements:<ul><li>Proficient in spoken and written English</li><li>Should have a computer knowledge (MS Office - Excell and Word)</li><li>Candidates from the Philippines are welcome to apply</li></ul>Applications: Interested candidates should send their current CV/Resume with information on educational background and working history.Job Type: Full-timePay: From QAR2,300.00 per monthExperience:<ul><li>admin: 2 years (Preferred)</li></ul>Language:<ul><li>Tagalog (Preferred)</li></ul>Work Location: In person

Admin Assistants (Female)

Hamad International Airport

<div>
 
 
 
 About the role:
 
 
 
 
 Supports the requirements and the effective administration of document maintenance and logistical support to the line manager and department, systematically improving and organizing the filing system and database, and coordinating documents as necessary with other departments.
 
 
 
 
 
 
 
 Key responsibilities:
 
 
 
 <ul>
 <li>
 Distribute correspondences, mail and send faxes. Record all incoming and outgoing documents in an effective and efficient manner.
 </li>
 <li>
 Assume counter receptionist duties, greet employees and assist them with appropriate staff members as and when required.
 </li>
 <li>
 Arrange and prepare refreshments for meetings. Assist clients/guests as and when required.
 </li>
 <li>
 Maintain a proper filing system. File documents, letters and other correspondence into analogous files to maintain up-to-date, neat and orderly files at all times.
 </li>
 <li>
 File all documents in respective files/folders within 24 hours from the time of receipt, with zero errors. Assist, process, update and maintain various records for department staff.
 </li>
 <li>
 Update and maintain the database at all times.
 </li>
 <li>
 Monitor office/pantry supplies consumption and prepare replenishment requisitions to maintain sufficient supplies and the smooth flow of office operations.
 </li>
 <li>
 Undertake cleaning activities for the area and keeps the area clean and tidy.
 </li>
 <li>
 Wash and clean material in the pantry so it is ready for use on an ongoing basis.
 </li>
 <li>
 Prepare and serve beverages to employees and guests and undertake all other kitchen duties.
 </li>
 <li>
 Perform other department duties related to his / her position as directed by the Head of the Department.
 </li>
 </ul>
 
 
 
 About you:
 
 
 
 <ul>
 <li>
 Basic Literacy and Numeracy skills, English communication skills with Entry level roles - no prior job-related work experience.
 </li>
 <li>
 Ability to foster teamwork among team members.
 </li>
 <li>
 Ability to process and work with confidential information, self-manage assignments.
 </li>
 <li>
 Excellent administrative capabilities to assist departmental needs.
 </li>
 </ul>
 
 
</div>

Junior Office Assistant

Arabian HR Consultancy

WE ARE HIRING &ndash; RECEPTIONISTWe are looking for a friendly, professional, and organized Receptionist to join our team.Responsibilities:<ul><li>Welcome and assist visitors</li><li>Answer and direct phone calls</li><li>Manage appointments and schedules</li><li>Handle emails and office correspondence</li><li>Maintain records and office documents</li><li>Provide general administrative support</li></ul>Requirements:<ul><li>Good communication skills in English,hindi</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Professional appearance and attitude</li><li>Strong organizational and multitasking skills</li><li>Previous receptionist or administrative experience is preferred</li></ul>Location: Qatar Salary: To be discussed during the interviewJob Type: Full-timePay: From QAR2,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Frond office : 1 year (Required)</li></ul>Work Location: In person

FEMALE RECEPTIONIST

Target Trading & Contracting W.L.L

Junior Document Controller &ndash; Wood DivisionLocation: Doha, Qatar Department: Wood Division Employment Type: Full-TimeAbout UsTarget Qatar is a leading trading, manufacturing, and contracting company specializing in wood, metal, stainless steel, and fit-out solutions. We are looking for a detail-oriented and customer-focused Junior Document Controller to support our Wood Division.The successful candidate will play a key role in managing documentation processes, assisting estimators with order processing, and ensuring accurate and timely preparation of invoices and project-related documents.Key Responsibilities<ul><li>Assist estimators in preparing and processing customer orders, quotations, and invoices.</li><li>Accurately input project data, customer information, and order details into the company system.</li><li>Manage, organize, and maintain electronic and physical documents in accordance with company procedures.</li><li>Ensure all project files, drawings, quotations, purchase orders, delivery notes, and invoices are properly filed and updated.</li><li>Track document revisions and maintain document control registers.</li><li>Coordinate with sales, estimation, production, procurement, and accounts teams to ensure smooth workflow and accurate documentation.</li><li>Respond to customer inquiries professionally and provide timely updates regarding order status and documentation.</li><li>Verify document accuracy and completeness before submission or distribution.</li><li>Prepare regular reports and assist with administrative tasks as required.</li></ul>Requirements<ul><li>Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.</li><li>1&ndash;3 years of experience in document control, administration, customer service, or a similar role.</li><li>Experience in the wood, joinery, fit-out, manufacturing, or construction industry is an advantage.</li><li>Fast and accurate typing skills with excellent attention to detail.</li><li>Strong proficiency in Microsoft Office applications, particularly Excel and Word.</li><li>Experience with ERP systems or document management software is preferred.</li><li>Excellent organizational, communication, and customer service skills.</li><li>Ability to manage multiple tasks and work effectively under pressure.</li><li>Candidates currently based in Qatar are preferred.</li><li>Must be available to join immediately or within a short notice period.</li></ul>Pay: QAR3,000.00 - QAR4,000.00 per monthApplication Question(s):<ul><li>How soon you can join?</li><li>How much is your salary expectation?</li></ul>Work Location: In person

Junior Document Controller

Acciona- Qatar

We are looking for a detail-oriented and organized Payroll Associate to join our team. If you have experience in payroll processing, employee records management, and ensuring compliance with payroll regulations, we'd love to hear from you. Key Responsibilities:· Process monthly payroll accurately and on time· Maintain payroll records and employee data· Verify attendance, leave, overtime, and payroll inputs· Ensure compliance with company policies and labor regulations· Coordinate with HR and Finance teams on payroll-related matters· Handle employee payroll queries and resolve discrepancies· Assist with payroll reporting and audits<h2> </h2>Requirements:· Bachelor's degree in Accounting, Finance, HR, or a related field· 1–3 years of payroll experience preferred· Strong attention to detail and numerical accuracy· Proficiency in MS Excel and payroll systems/software· Good communication and organizational skills· Knowledge of labor laws and payroll compliance is an advantage

Payroll Associate

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