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female administrative assistant Jobs in Doha

female administrative assistant

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administrative assistant

DesignedByMBS

Administrative AssistantLocationDoha, Qatar (In-Person, Full-Time)About the CompaniesThis unique full-time position offers the opportunity to support the operations of two distinct and dynamic companies:We are a company specializing in sanitary pads and feminine products, focused on e-commerce and logistics.The Role: Administrative AssistantWe are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to manage the day-to-day administrative and operational needs. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and be adept at managing diverse responsibilities.This is a full-time, in-person position based in Doha, Qatar.Key ResponsibilitiesThe responsibilities are divided to clearly outline the support required for each company:The primary focus for Feora is on order fulfillment, logistics, and customer communication.Order Preparation &amp; Fulfillment: Accurately prepare, package, and coordinate the dispatch of customer orders.Logistics Coordination: Liaise with shipping providers and internal teams to ensure timely and cost-effective delivery of products.Client Communication: Handle customer inquiries, order tracking, and post-sale support via email, phone, and social media channels.Inventory Tracking: Assist with basic data entry for inventory levels and sales records.Communication Management: Serve as the primary point of contact, screening and directing phone calls and managing general email inboxes.General Administrative Support: Perform routine office tasks, including purchasing supplies, organizing the workspace, and running necessary errands.Qualifications and SkillsRequired SkillsExcellent Communication Skills: Fluent in English (written and spoken) with a professional and articulate demeanor. Arabic proficiency is a significant advantage.Organizational Prowess: Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines in a dual-role capacity.Data Entry &amp; Accuracy: High level of accuracy and attention to detail for order processing, inventory tracking, and financial data entry.Technical Proficiency: Competency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace equivalents.Preferred QualificationsPrevious experience in an administrative, executive assistant, or office management role.Experience in e-commerce logistics or a similar fast-paced operational environment.Job Type: Full-timePay: From QAR3,000.00 per monthWork Location: In person

Administrative Assistant

Ansar Gallery

A human resources assistant performs administrative tasks and focuses closely on an organization's employees. They might be responsible for coordinating a welcome event for new employees or organizing an end-of-the-work-year event for a certain department within an organization. At any scale, the HR assistant's main purpose is to collect and organize personnel records. With good knowledge of the computer, communication and data entry skills, human resources assistants are able to assist with both complex and general administrative duties, allowing their superiors more time to carry out their managerial tasks.1. Ensures that human resource files and records are maintained in accordance with legal requirements and Company policies and procedures.2. Assumes responsibility for establishing and maintaining effective communication, coordination, and working relations with Company personnel and with management.3. Preparing the data base for the employees and entering it into the system (HRMS) to maintain proper record of their employee details.4. Providing the staffs with establishment ID&rsquo;s cards and commission cards with regular updates.5. For new staffs need to follow up with the joining procedures such as arranging for company orientation, meeting up of top management personnel&rsquo;s, IT formalities, provision of company uniforms, briefing with Showroom managers, providing of joining form and entering of staffs details on HR system.6. Provide reports on shortage and excess report of staffs to the GM team for proper ratification of Department/section of the new employee.7. Assisting the new employees to the floor and handing them to the responsible manager at the respected level/department.8. Updating attendance, shifts forms (temporary and permanent), manual attendance sheet, daily absent report, preparation of attendance discrepancy on weekly basis and distributing to personnel&rsquo;s.9. Checking the schedule for the managers, purchasers and supervisors in coordination with the management.10. Receiving and updating the request for vacations, emergency leaves, extensions after the approval from the respected managers and the GM team.11. Preparation of leave salary, allowances or advances for the employees as per their request.12. Handling and completing rejoining for employees after vacation according to company procedures.13. Answering of telephonic queries and official queries of employees within the company in regard to any HR or management activity.14. To be the part of preparing and submitting the required reports for processing of payroll.Skills and Abilities: Knowledge of principles, practices and standards of human resources administration in one or more functional area. Knowledge of company policies and regulations in assigned area. Skill in both oral and written communication. Problem analysis and resolution skills.Pay: QAR2,250.00 - QAR2,500.00 per monthWork Location: In person

HR Assistant

Candidzone

<div>Candidzone is a leading recruitment and HR solutions provider in Qatar, connecting top talent with reputable organizations across various industries. We are currently seeking a professional Receptionist (Swedish Speaker) for a reputed client in Qatar.
The ideal candidate will have excellent communication and customer service skills, with the ability to create a positive first impression while managing front desk operations in a professional and efficient manner.
Key Responsibilities:<ul><li>
Welcome and assist visitors, clients, and guests in a courteous and professional manner</li><li>
Answer, screen, and direct incoming phone calls and emails</li><li>
Manage front desk operations and maintain a clean, organized reception area</li><li>
Schedule appointments and coordinate meeting room bookings</li><li>
Handle incoming and outgoing correspondence, deliveries, and courier services</li><li>
Provide administrative support to various departments as required</li><li>
Maintain visitor records and ensure compliance with company procedures</li><li>
Deliver exceptional customer service while handling inquiries efficiently</li></ul>
Skills &amp; Qualifications:<ul><li>
Minimum 1+ year of experience in a receptionist or customer service role</li><li>
Bilingual in Swedish and English with excellent verbal and written communication skills</li><li>
Strong customer service and interpersonal skills</li><li>
Proficiency in Microsoft Office applications</li><li>
Well-groomed, organized, and professional in appearance</li><li>
Ability to multitask and work efficiently in a fast-paced environment</li></ul>
Requirements:<ul><li>
Must have a valid QID (Qatar ID)</li><li>
Immediate joiners preferred</li></ul></div>

Receptionist

B Roll Studios Filming And Marketing

ICON Sports Center is looking for a proactive and organized Academy Administrator to support the daily operations of our academy.Responsibilities<ul><li>Manage student registrations and scheduling.</li><li>Handle customer inquiries professionally.</li><li>Process registrations and payments.</li><li>Maintain accurate records and databases.</li><li>Support daily academy operations.</li><li>Coordinate with coaches and parents.</li><li>Assist with administrative tasks as required.</li></ul>Requirements<ul><li>Previous experience in Administration or Customer Service.</li><li>Good computer and organizational skills.</li><li>Strong communication skills.</li><li>Ability to multitask in a fast-paced environment.</li><li>Fluent English (Arabic is a plus).</li></ul>Benefits<ul><li>Full-time position</li><li>Friendly working environment</li><li>Career growth opportunities</li><li>Competitive salary (discussed during interview)</li></ul>Screening Questions<ul><li>Do you currently live in Qatar?</li><li>Do you have previous administration or customer service experience?</li><li>Are you available to work full-time?</li><li>Are you fluent in English?</li><li>What is your notice period?</li></ul>Contact DetailsPhone: +974 5999 9872Insta: @iconacademy.qaWork Location: In person

Academy Administrator (Full-Time)

Alaska Cleaning Center

We are seeking an organized and detail-oriented Warehouse Administrator to join our Technical Department. In this role, you will be the administrative backbone of our technical divisions.​Experience working within a cleaning machines trading or service company is highly advantageous for this role.​Key Responsibilities:<ul><li>​Order &amp; Commercial Documentation: Prepare accurate sales orders, delivery notes, and tax invoices for cleaning machines, equipment, and spare parts.</li><li>​Technical Sourcing &amp; Procurement: Prepare and manage purchase quotations for local spare parts sourcing to support the technical team.</li><li>​Inventory &amp; Stock Management: Efficiently process &quot;stock in&quot; data for the Cleaning Division and ensure ERP/system records match physical inventory.</li><li>​Inter-Company Logistics: Coordinate and execute smooth inter-company document and stock transfers between divisions.</li><li>​Department Support: Assist the technical team with tracking parts availability and managing documentation for machine servicing or sales.</li></ul>​Qualifications &amp; Requirements:<ul><li>​Experience: 1+ years of experience as a Warehouse Administrator orTechnical Clerk.</li><li>​Industry Advantage: Prior experience working with cleaning machines trading companies or industrial equipment suppliers is a major plus.</li><li>​Skills: Strong familiarity with preparing commercial documents (Invoices, Delivery Notes, Quotations).</li><li>​System Knowledge: Proficient in MS Excel</li></ul>Pay: QAR2,000.00 - QAR3,000.00 per monthWork Location: In person

Warehouse Administrator

new state facility management 

We are currently looking for a Timekeeper / HR Assistant with excellent experience to join our team.Requirements:<ul><li>Minimum 3&ndash;5 years of experience as a Timekeeper and HR Assistant.</li><li>Strong knowledge of attendance management, timesheets, and payroll support.</li><li>Experience in HR administration, employee documentation, and record keeping.</li><li>Good knowledge of Qatar Labour Law and HR procedures.</li><li>Proficient in Microsoft Office (Excel, Word, Outlook).</li><li>Strong communication and organizational skills.</li><li>Ability to work independently and under pressure.</li><li>Valid Qatar Driving License is an advantage.</li></ul>Responsibilities:<ul><li>Maintain daily attendance and timesheets.</li><li>Coordinate with site supervisors regarding manpower records.</li><li>Assist in payroll preparation and leave management.</li><li>Maintain employee files and HR documentation.</li><li>Support recruitment, onboarding, and other HR administrative activities.</li><li>Prepare reports and ensure accurate employee records.</li></ul>Interested candidates are invited to send their updated CV to nssqafco@gmail.com with the subject line: Application &ndash; Timekeeper / HR Assistant.Pay: QAR10.00 - QAR100.00 per monthWork Location: In person

Timekeeper / HR Assistant

Hilton

<div>
 
 Job Description
 
 
 
 
 Exceptional Hospitality Starts with You
 
 
 
 Picture yourself brightening someone&rsquo;s day. When you join our Hotels team, that&rsquo;s exactly what you&rsquo;ll do every time you come to work! As a
 
 Spa Receptionist
 
 , you&rsquo;re not just providing administrative support to ensure seamless spa operations &ndash; you&rsquo;re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.
 
 
 
 Responsibilities
 
 
 
 Here's what you'll do during a typical day:
 
 
 <ul>
 <li>
 As Spa Receptionist, you will provide excellent administrative support to the Spa and Fitness department and other managers, as assigned. Specifically, a Wellness Coordinator will perform the following tasks to the highest standards:
 </li>
 <li>
 1. Maintain a professional presence on the Spa &amp; Fitness front desk &ndash; answering the phone and coordinating appointments for massage, treatments, classes, and personal training in a polite and helpful manner.
 </li>
 <li>
 2. Acts as the ambassador of the Spa &amp; Fitness greeting and welcoming all visitors. Ensure each visitor is acclimated to the standards of spa use and sign a liability waiver. Supervise/assist Staff with morning setup and closing duties.
 </li>
 <li>
 3. Responsible for maintaining all stations, rooms, Spa &amp; Fitness; ensuring cleanliness/sanitation, stations organized and well stocked, all items put away at the end of the day. Responsible for meeting all MOPH requirements.
 </li>
 <li>
 4. Monitors the entire facility with thorough walkthroughs at opening and every two hours until the end of day. This must include all Fitness Center, Pool, and Spa facilities.
 </li>
 <li>
 5. Organize/plan daily setup and close
 </li>
 <li>
 6. Daily management of the Retail Outlet to present an inviting area for members and guests to shop. Discuss items of interest with members and guests encouraging them to browse and purchase. Process all sales in POS accurately and timely.
 </li>
 <li>
 7. Completes monthly inventories.
 </li>
 <li>
 8. Monitor and execute proper POS setup and training; ensuring the system is properly closed and paperwork submitted to accounting at the end of each shift.
 </li>
 <li>
 9. Maintains and stocks as needed to ensure member satisfaction. Assists Manager with ordering supplies as needed.
 </li>
 <li>
 10. Financial - Control ongoing service and product management to ensure profitability, implement full Spa product and service purchasing standards and ensure compliance, administer staff and member scheduling for maximum revenue generation and profitability.
 </li>
 <li>
 12. Customer Service - Anticipate, identify, and ensure member/guest needs are being met in the very best possible way. Develop and deliver credible, competitive, value-plus services to our members/guests.
 </li>
 <li>
 16.Ensure stock and cash items are kept secured to minimize/eliminate losses. Implement a clearly established opening and closing procedure.
 </li>
 <li>
 17.Manage Spa inventories effectively, follow purchasing standards; ensure compliance.
 </li>
 <li>
 18.. Effectively and efficiently communicate all member/guest questions and/or complaints to Manager.
 </li>
 <li>
 19. Assist in any other areas as directed by the Manager.
 </li>
 <li>
 20. Assist guests and clients in an appropriate and timely manner
 </li>
 <li>
 21. Manage customer feedback effectively to ensure issues or compliments are escalated to enable long-term improvements in products and services
 </li>
 <li>
 22. Ensure client experience is proficient including bookings, payments, and consultation cards
 </li>
 <li>
 23. Adhere to cash handling procedures
 </li>
 <li>
 24. Interact and communicate effectively with clients, members, team members, guests, and management team Up-sell with latest departmental incentives
 </li>
 <li>
 25. Report accidents, maintenance issues, or other incidents
 </li>
 <li>
 Ensure compliance with all health and safety regulations
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 What It Takes to Make the Stay
 
 
 
 At Hilton, Our Core Values Define What It Takes To Succeed Here And Guide The Qualities We Look For In Every Team Member
 
 
 A passion for spreading the light and warmth of
 
 Hospitality
 
 . Acting with
 
 Integrity
 
 and always doing the right thing. Inspiring others through
 
 Leadership
 
 . A belief that
 
 Teamwork
 
 drives the best outcomes. A sense of
 
 Ownership
 
 and accountability. And a focus on the
 
 Now
 
 , bringing urgency and discipline to every moment, knowing it can make a lasting impact.
 
 
 
 About Us
 
 
 
 
 Join an Award-Winning Workplace Culture
 
 
 
 At Hilton, we don&rsquo;t just deliver exceptional experiences for our guests&mdash;we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we&rsquo;ve welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.
 
 
 Our award-winning culture has earned us repeated recognition on the World&rsquo;s Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands , and a company-wide commitment to providing the best stay for every guest, we&rsquo;re setting new standards for the future of travel.
 
 
 Whether you&rsquo;re starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career&mdash;and help us make every stay a little more magical.
 
 
 Curious about life at Hilton? Explore our Careers Blog to see why we&rsquo;re more than a great place to stay&mdash;we&rsquo;re a great place to work.
</div>

Spa Receptionist (Arabic Speaker)

Explore 38+ Administrative assistant in Doha this August. Find roles across top companies and apply now to boost your career.