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administrative assistant

Prego Italian Restaurant 

Position OverviewWe are looking for a highly organized, proactive, and resourceful Administrative Assistant to provide critical support to our team. The ideal candidate thrives in fast-paced environments, communicates clearly, and enjoys keeping things running smoothly behind the scenes. You&rsquo;ll be the backbone of daily office operations, ensuring that everything from scheduling to documentation is handled efficiently and professionally.Key ResponsibilitiesOffice &amp; Administrative Support<ul><li>Act as the first point of contact for incoming calls, emails, visitors, and general inquiries</li><li>Maintain organized digital and physical filing systems for company documents, records, and reports</li><li>Prepare, format, and edit internal and external communications including letters, memos, emails, and presentations</li><li>Handle data entry, record keeping, and database management using tools like Excel, Google Sheets, or CRM software</li><li>Monitor and manage office supplies inventory; coordinate orders and deliveries</li><li>Liaise with external vendors, suppliers, and service providers</li></ul>Meeting &amp; Calendar Management<ul><li>Schedule and coordinate meetings, appointments, and travel arrangements for managers or departments</li><li>Prepare meeting agendas, take clear and actionable minutes, and follow up on assigned tasks</li><li>Manage room bookings and technology setup for both in-person and virtual meetings</li></ul>Team Support<ul><li>Assist departments in daily administrative needs, such as document collection, report generation, or task tracking</li><li>Help coordinate internal events, trainings, or team-building activities</li><li>Support onboarding for new hires by preparing welcome kits, paperwork, and access credentials</li></ul>Reporting &amp; Documentation<ul><li>Compile data and assist in creating weekly, monthly, or quarterly reports</li><li>Maintain confidential employee or client records in accordance with company policies and legal requirements</li><li>Track and submit expense reports or reimbursement forms as needed</li></ul>Skills &amp; QualificationsRequired:<ul><li>2+ years of experience in an administrative or office support role</li><li>Excellent in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace</li><li>Excellent written and verbal communication skills</li><li>Strong time-management and organizational abilities</li><li>Ability to multitask, prioritize tasks, and work independently</li><li>High level of professionalism, discretion, and confidentiality</li><li>Bilingual or multilingual skills are a plus</li><li>Experience with office tools</li></ul>Job Type: Full-timePay: QAR500.00 - QAR700.00 per month

Administrative Assistant

V2X Inc

<div>
 
 Overview
 
 
 
 The Administrative Assistant is responsible for providing comprehensive administrative and secretarial support to the Site. Applicant will be responsible in submitting various reports, must be detail oriented and demonstrate the ability to manage multiple tasks simultaneously. Must also possess excellent written and verbal communication skills, strong analytical and problem-solving skills.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Exhibit behavior consistent with company code of conduct.
 </li>
 <li>
 Proactively manage appointment scheduling and coordination using Microsoft Outlook.
 </li>
 <li>
 Possess excellent English oral and written communication skills sufficient to clearly convey messages to co-workers, customers, and all levels of management.
 </li>
 <li>
 Must be able to work in a high-stress, fast paced environment and demonstrate the flexibility required to handle a very dynamic work environment.
 </li>
 <li>
 Must exhibit strong time management and organizational skills and possess the ability to multi-task while maintaining attention to detail.
 </li>
 <li>
 Assemble and analyze information, prepare reports, and agendas.
 </li>
 <li>
 Maintain files, keep records, compile reports and process documents in a timely manner.
 </li>
 <li>
 Draft and produce grammatically correct, accurate and complete final correspondence to include letters, memoranda&rsquo;s and etc.
 </li>
 <li>
 Develop and edit PowerPoint slides, and similar presentation materials.
 </li>
 <li>
 Screen and direct incoming calls, set up conference calls, handle walk-in requests, organize and maintain electronic files.
 </li>
 <li>
 Candidate must possess professional interpersonal skills and the ability to work well with others, as well as the ability to work independently, in a fast-paced environment with changing priorities.
 </li>
 <li>
 Proactively offer suggestions for process improvements.
 </li>
 <li>
 Shall work special projects as assigned
 </li>
 <li>
 Performs other duties as assigned
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Minimum Qualifications
 </li>
 <li>
 Education/Certifications: One year related experience may be substituted for one year of education, if degree is required.
 </li>
 <ul>
 <li>
 Associate Degree or Business School Certification desired; high school diploma required.
 </li>
 <li>
 Requires 4 or more years of relevant, executive-level experience. Must be Proficient in Microsoft Office Suite (Word, PowerPoint, Excel)
 </li>
 </ul>
 <li>
 Experience:
 </li>
 <ul>
 <li>
 Four to five years' of related experience.
 </li>
 </ul>
 <li>
 Skills:
 </li>
 <ul>
 <li>
 Must possess good organizational skills
 </li>
 <li>
 Computer proficiency in Microsoft Office Excel, PowerPoint, Outlook, and Word
 </li>
 <li>
 Ability to work with very diverse workforce
 </li>
 <li>
 Experience in data collection and analysis.
 </li>
 </ul>
 <li>
 Working Environment:
 </li>
 <ul>
 <li>
 Works in a general office environment. However, duties may involve the conduct of work in the outdoors with a potential exposure to extreme climatic conditions including frequent dust storms, and high temperatures - up to 130 degrees in the summer months. Potential exposure to chemical or biological agents could exist. Employee use of Personal Protective Equipment (PPE) in certain areas is required. Such PPE includes but is not limited to head, foot, hand, torso, respiratory, vision and hearing protective devices. Normal work week is 48 hours but may be required to work overtime.
 
 </li>
 </ul>
 </ul>
 At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.
</div>

Gulf Overseas HR Consultancy

We are seeking a highly organized and detail-oriented Administrative Assistant with a background in Chemistry to support our scientific and operational teams. The successful candidate will provide comprehensive administrative support in a laboratory or technical setting, ensuring smooth daily operations and effective coordination between departments.Key Responsibilities:<ul><li>Provide day-to-day administrative support to lab and office staff</li><li>Organize and maintain records of laboratory data, chemical inventories, MSDS, and safety documentation</li><li>Prepare and format technical documents, lab reports, and correspondence</li><li>Manage procurement and inventory of laboratory supplies, chemicals, and equipment</li><li>Coordinate meetings, manage calendars, and arrange travel logistics as needed</li><li>Assist in maintaining compliance with safety and regulatory standards (e.g., GHS, OSHA, local regulations)</li><li>Maintain digital and physical filing systems for laboratory and administrative documents</li><li>Support communication between scientific and administrative teams</li><li>Perform general clerical duties such as answering phone calls, responding to emails, and managing documentation</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree or diploma in Chemistry or a related scientific discipline</li><li>Minimum 1 year of experience in an administrative or clerical role (preferably in a scientific or technical environment)</li><li>Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)</li><li>Strong understanding of laboratory terminology and chemical safety procedures</li><li>Excellent communication and interpersonal skills</li><li>Strong organizational and multitasking abilities</li><li>High level of professionalism and confidentiality</li></ul>Preferred Skills:<ul><li>Experience working in a lab or research environment</li><li>Familiarity with chemical inventory systems or LIMS (Laboratory Information Management Systems)</li><li>Knowledge of local and international laboratory safety standards</li></ul>Job Type: Full-timePay: QAR2,500.00 - QAR2,800.00 per month

Administrative Assistant(Female)

Confidential

<div>
 
 
 Job Overview:
 
 
 
 We are currently seeking a
 
 Temporary Administrative Assistant
 
 to support our team for a period of
 
 3 months.
 
 This role will primarily involve coordinating with freelancers and vendors, managing timesheets, and providing general administrative support, mainly to the HR team.
 
 
 We're looking for someone who is
 
 presentable, fluent in English, and highly proactive
 
 in their approach to work.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Coordinate and manage freelancer onboarding, documentation, and queries
 </li>
 <li>
 Assist in vendor creation and follow up on approvals or required documentation
 </li>
 <li>
 Track and manage timesheet submissions to ensure timely processing
 </li>
 <li>
 Provide general administrative support, especially to the HR team when needed
 </li>
 <li>
 Maintain accurate records and assist with documentation or reports as required.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Previous experience in an administrative or coordination role is a plus
 </li>
 <li>
 Strong communication skills, both written and verbal, in English
 </li>
 <li>
 Proficient in Microsoft Office Suite (Excel, Word, Outlook)
 </li>
 <li>
 Well-organized, detail-oriented, and able to manage multiple tasks
 </li>
 <li>
 Presentable, professional, and proactive in handling responsibilities
 </li>
 <li>
 Bachelor's degree or relevant diploma preferred
 </li>
 </ul>
 
 
 
 
 
 Contract Details:
 
 
 <ul>
 <li>
 
 Duration:
 
 3 Months
 </li>
 <li>
 
 Compensation:
 
 QAR4000 - 4500.
 </li>
 </ul>
</div>

Administrative Assistant (3 months Project)

Supreme Med

Sales Support Executive- tasks and targets &amp; KPIs:A Sales Support professional assists the sales team in achieving their goals by handling administrative, coordination, and customer service tasks. They ensure the smooth operation of sales processes, allowing sales executives to focus on selling and client relationships.Key Responsibilities:1.&ensp;&ensp;&ensp;&ensp;Administrative Support:&middot; Prepare quotes, proposals, and sales documents.&middot; Manage customer databases, sales records, and reports.2.&ensp;&ensp;&ensp;&ensp;Order Processing:&middot; Process purchases orders and follows up on order status.&middot; Coordinate with logistics and warehouse teams for timely delivery.3.&ensp;&ensp;&ensp;&ensp;Customer Coordination:&middot; Respond to client inquiries via email, phone, or chat.&middot; Provide after-sales support and resolve routine customer issues.4.&ensp;&ensp;&ensp;&ensp;Sales Coordination:&middot; Schedule meetings, product demos, and client visits for sales staff.&middot; Track sales targets, KPIs, and team performance.5.&ensp;&ensp;&ensp;&ensp;Documentation &amp; Reporting:&middot; Maintain sales records, contracts, and invoice tracking.&middot; Generate sales performance reports for management.6.&ensp;&ensp;&ensp;&ensp;Internal Communication:&middot; Liaise between sales, marketing, finance, and technical teams.&middot; Assist with marketing campaigns, promotions, and events.Targets / KPIs (Key Performance Indicators)Sales Revenue &amp; Income Targets:<ul><li>10-Number of Sales Leads Generated weekly</li></ul>Measure how many qualified leads are provided to the sales team.<ul><li>Response Time to Sales Inquiries</li></ul>3 days Average time taken to respond to internal or external sales queries.<ul><li>Order Processing Accuracy</li></ul>Percentage of sales orders processed without errors.<ul><li>Customer Support Tickets Resolved</li></ul>Number or percentage of customer issues or inquiries resolved within a given time.<ul><li>Sales Documentation Prepared</li></ul>Timely preparation and delivery of sales proposals, quotations, contracts, and reports.<ul><li>CRM Data Accuracy and Updates</li></ul>Percentage of sales data correctly entered and maintained in the CRM system.<ul><li>Support for Sales Team</li></ul>Feedback score from sales team on the support provided.<ul><li>Follow-up Rate</li></ul>Percentage of follow-ups completed on leads or client communications.<ul><li>Contribution to Sales Targets</li></ul>Support activities that directly or indirectly contribute to meeting sales targets.<ul><li>Training and Development Participation</li></ul>Completion of relevant training sessions to improve sales support skills.Lead Generation Targets:<ul><li>Make a minimum of 20 calls and 20 emails per week to Generate new business meetings for sales team.</li><li>Prepare &amp; Participate Public &amp; Privet Tenders &amp; RFQ&rsquo;s with in the time frame.</li></ul>Qualifications &amp; Skills Required:Education: &middot; Bachelor&rsquo;s degree in business administration, Marketing related field/MBA.Experience:&middot; 1-3 Years of experience in Sales Support, customer services or administration.Skills Required&middot; Strong organizational and multitasking skills&middot; Excellent communication (written and verbal)&middot; Attention to detail and accuracy in work.&middot; Proficiency in MS Office, CRM, and ERP systems, Odoo.&middot; Time management and teamwork skillsPersonal Qualities:&middot; Team player with a positive attitude.&middot; Problem solving mindset&middot; Customer focused approachWork location:&middot; Doha-Qatar&middot; Time: Full timeJob Type: Full-time

Sales Administrative Assistant

Inspire Management Training Center

We are looking for a highly organized and professional Executive Administrative Assistant (Female) to provide direct support to the General Manager of a prestigious luxury hotel. This position plays a key role in ensuring the seamless operation of the Executive Office, including managing schedules, handling administrative tasks, coordinating interdepartmental communication, and maintaining confidentiality. The ideal candidate will have strong organizational and interpersonal skills, along with experience in luxury hospitality settings.Key Responsibilities:Operational Support:<ul><li>Oversee the General Manager&rsquo;s calendar, meetings, and priorities.</li><li>Coordinate communication between the Executive Office and department heads.</li><li>Assist in creating reports, presentations, and business planning documents.</li><li>Follow up on pending documentation or tasks as directed by the GM.</li><li>Support implementation of updates following guest audits or internal reviews.</li><li>Utilize technology to enhance workflow and productivity.</li></ul>Administrative Duties:<ul><li>Provide full administrative support to the General Manager.</li><li>Maintain confidential files, correspondence, and reports.</li><li>Draft correspondence, prepare meeting materials, take minutes, and track action items.</li><li>Organize and maintain both digital and physical filing systems.</li><li>Manage incoming and outgoing communication (calls, emails, mail).</li><li>Handle office requisitions and support travel approvals.</li><li>Ensure the Executive Office environment is professional and well-maintained.</li></ul>Customer Service &amp; Communication:<ul><li>Maintain professional interactions with guests, colleagues, and visitors.</li><li>Address inquiries professionally and with discretion.</li><li>Build and sustain strong working relationships across departments.</li></ul>Additional Responsibilities:<ul><li>Attend meetings and training sessions as required.</li><li>Maintain professional appearance and conduct at all times.</li><li>Adapt to evolving administrative needs and perform additional duties as assigned.</li></ul>Qualifications, Experience, and Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Hospitality Management, or related field.</li><li>5-6 years of experience supporting a General Manager in a luxury hotel setting.</li><li>Excellent organizational, multitasking, and time-management skills.</li><li>High attention to detail and ability to maintain confidentiality.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office and other relevant administrative software.</li><li>Ability to work under pressure and prioritize multiple tasks.</li><li>Professional demeanor and appearance.</li></ul>&bull; Female candidates with valid visa and QID preferred.Benefits:<ul><li>Competitive salary package</li><li>Accommodation, meals, and transportation provided</li></ul>Job Types: Full-time, PermanentPay: QAR7,000.00 - QAR7,500.00 per monthEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Executive Assistant To GM (Luxury Hotels): 5 years (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Administrative Assistant To GM (Luxury Hotel Sector)

ABU ISSA HOLDING

Job Description:We are seeking a detail-oriented and organized Administrative Assistant to support our team. The ideal candidate will have strong skills in Microsoft Excel and hold a bachelor&rsquo;s degree.Key Responsibilities:<ul><li>Perform general administrative tasks such as filing, scheduling, and correspondence</li><li>Manage data entry, maintain records, and update spreadsheets using Excel</li><li>Assist in preparing reports, presentations, and documentation</li><li>Coordinate meetings, appointments, and travel arrangements</li><li>Support other departments with clerical and administrative duties as needed</li><li>Ensure accuracy and confidentiality of information</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree from a recognized university</li><li>Proven experience working with Microsoft Excel (data entry, formulas, pivot tables, etc.)</li><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication skills</li><li>Ability to work independently and as part of a team</li><li>Attention to detail and problem-solving aptitude</li></ul>Job Type: Full-timePay: QAR3,000.00 - QAR3,500.00 per monthApplication Question(s):<ul><li>What is your current salary/previous salary?</li><li>What is your salary expectation?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>administrative assistant: 3 years (Required)</li></ul>Language:<ul><li>English fluently (Required)</li></ul>

Admin Assistant (Female)

Explore 261+ Administrative assistant in Doha this September. Find roles across top companies and apply now to boost your career.

261 administrative assistant jobs IN Doha

Administrative Assistant

Administrative Assistant

Administrative Assistant(Female)

Administrative Assistant (3 months Project)

Sales Administrative Assistant

Executive Administrative Assistant To GM (Luxury Hotel Sector)

Admin Assistant (Female)