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administrative assistant

Domaine de Belebat W.L.L.

<p>Domaine de Belebat Business Services Inc. is looking for a reliable Administrative Assistant to support our Doha operations.</p><p><b>Responsibilities:</b></p><ul><li>Handle contract documentation and filing</li><li>Perform data entry and maintain accurate records</li><li>Assist in scheduling and correspondence</li><li>Provide general administrative support</li></ul><p><b>Requirements:</b></p><ul><li>At least Senior High School graduate</li><li>Basic knowledge of MS Office</li><li>Strong attention to detail and organization</li><li>Good communication skills</li></ul><p>Job Types: Full-time, Part-time</p><p>Pay: QAR28.25 - QAR49.90 per hour</p><p>Expected hours: 40 per week</p><p>Work Location: In person</p>

Administrative Assistant

Nakilat

<p></p><div><div><div><div><div><div><div><div><div><div><div><h2 class="jobSectionHeader"><b>Job Summary and Purpose</b></h2>
</div><div><p>
Perform a wide range of administrative and office support activities for the division/department to facilitate the efficient operation of the division/department.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Accountabilities</b></h2>
</div><div><p><b>
Key Accountabilities:</b></p>
<p><b>Administrative Support:</b><br>
1. Provide administrative and secretarial support services to the division/department as required. This includes, coordinating and making meeting arrangements, travel arrangements, and correspondences.<br>
2. Manage, screen and evaluate the reception, distribution, storage and security of all documentation relating to the division/department, and maintain an administration system that allows effective follow up and monitoring of documents.<br>
3. Support the development, control and management of documents as per established procedures (i.e., request document numbers; ensure completed documents are appropriately filed, use the formal naming conventions and file structures, retrieve documents).<br>
4. Assist in preparing reports, analysis, letters and communications as requested by the division chief/department manager.<br>
5. Arrange and control office supplies for the division/department such as stationery, equipment, and accessories,<br>
6. Organize and maintain the division chief/department manager calendar, and ensure that all meetings, interviews, duty trips are accurately planned/scheduled and advise the division chief/department manager on of their daily program.<br>
7. Prepare for the division/department related meetings, through preparing meetings&rsquo; agenda, inviting participants, preparing required materials, arranging meeting rooms, attending meetings, drafting meetings&rsquo; minutest, and following up on items/tasks ...etc.<br>
8. Act as a focal point for the division/department with the matters related to HR, IT, GS, supply&hellip;etc.<br>
9. Participate in the Implementation of the division/department related projects, and assist in meeting projects&rsquo; deadlines.<br>
</p></div></div><div><div><h2 class="jobSectionHeader"><b>Accountabilities - 2</b></h2>
</div><div><p><b>
Graphis Design:</b></p>
<p><b>10.Brand Guidelines:</b></p>
<ul><li>Assist in developing the company;s corporate brand guidlines.</li>
<li>Assist in standardizing the branding for all in-house and external publications and stationary.</li>
<li>Participate in creating guidlines for the look and feel of the company's intranet/ShrePoint.</li>
</ul>
<p><b>11. Website Design:</b></p>
<ul><li>Assist in redesigning the current website and develop materials for web pages when needed.</li>
<li>Consult with relevant internal and external parties to determine objectives and requirements of the different events.</li>
<li>Stay abreast of latest developments in graphic design tools and software, to improve quality of design and images utilized for Nakilat's branding and promotional efforts.</li>
</ul>
<p><b>12.Publication Management:</b></p>
<ul><li>Oversee the production of regular publications, e.g. corporate brochure, annual report, carrer brochure, sustainability report, newsletter.</li>
<li>Produce final layout of publications and company collaterals.</li>
</ul>
<p><b>13. Promotional Designs:</b></p>
<ul><li>Assist in developing and desihning the layouts for ad-hoc requiremnts to support company events and communications e.g. advertisements, invitation cards, greeting cards, flyers, etc.</li>
<li>Assist in developing 3D simulations/VR videos in order to assist the Commercial efforts of the Company.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Accountabilities - 3</b></h2>
</div><div><p><b>
Generic Accountabilities:</b></p>
<p><b>Safety, Health, Environment, &amp; Quality (SHEQ):</b><br>
10. Adhere to all relevant SHEQ policies, procedures, instructions and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.</p>
<p><b>Policies, Systems, Processes &amp; Procedures:</b><br>
11. Follow all relevant departmental policies, processes and procedures so that work is carried out in a controlled and consistent manner.<br>
12. Establish and maintain office administrative policies and procedures.</p>
<p><b>Others:</b><br>
13. Carry out any other duties as directed by the immediate supervisor.<br>
</p></div></div><div><div><h2 class="jobSectionHeader"><b>Key Result Areas</b></h2>
</div><div><ul><li>Provide secretarial and administrative support, involving activities like making travel and meeting arrangements.</li><li>Proper maintenance and control of the division/department documentation.
</li><li>Organize and maintain the division/department calendar and activities.</li></ul><br>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Interactions and Working Relations</b></h2>
</div><div><div><b>
Internal:</b><br>
Frequent interactions with:<br>
<ul><li>Finance &ndash; for travel expenses/ payment approvals.</li><li>Supply &ndash; for purchasing and tendering activities,</li><li>IT &ndash; for Services Desk - all IT related matters</li><li>HR &ndash; for related issues - leaves &amp; time in lieu; training</li><li>GS &ndash; for all administration related tasks like request for stationary, maintenance, parking etc.
</li></ul></div><div><b>External:</b><br>
<ul><li>Interact with external parties as per the division/department requirements.</li></ul></div>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Qualifications, Experience and Job Skills</b></h2>
</div><div><p><b>
Qualifications:</b></p>
<ul><li>Diploma in Secretarial Studies/ Business Administration or any other related filed.</li>
<li>Degree/certificate in Graphic Design, Visual Communication, Arts &amp; Design is preferred.</li></ul><p><br>
</p><p><br>
<b>Experience:</b></p>
<ul> <li>A minimum of 3 years of experience in Administrative or secretarial role in a large sized organization.</li>
<li>Graphic design experience will be an advantage.</li></ul><br>
<p><br>
<b>Job Specific Skills:</b></p>
<ul><li>Knowledge of administrative procedures.</li>
<li>Advance MS office (Word, Excel, PowerPoint, Visio, Outlook especially calendar management)</li>
<li>Advanced report writing skills as well as ability to compile data from different sources.</li>
<li>Knowledge in Brand Identities (mainly 2D design)</li>
<li>Kowledge in Adobe Programs - Illustrators, Photoshop, InDesign.</li>
Knowledge of methods and technicques of graphic design and layout.<br>
<li>
</li></ul></div></div></div></div></div></div></div><p></p><div><div><div><div><h1 class="jobSectionHeader"><b>PR Administrative Assistant
</b></h1></div></div></div></div><div></div><div><div><div><div>Department: Public Relations
</div></div></div></div><div><div><div><div>City: 1101<br>
</div></div></div></div><div></div><p><br>
<b>Job Segment: </b>Secretary, Quality Assurance, QA, Administrative Assistant, Drafting, Administrative, Technology, Quality, Engineering
</p></div><div></div><div><div><p>Apply now</p></div></div></div></div></div><p></p>

PR Administrative Assistant

TRANSIND HOLDING

<p><b>Please share your CV to careertran@gmail.com </b></p><p><b>Job Description:</b> The Executive Assistant is responsible for providing high-level administrative and coordination support to the Executive Director. This role ensures efficient management of the Executive Director&rsquo;s schedule, meetings, communications, and follow-ups with various divisions and departments. The Executive Assistant acts as a liaison between the Executive Director and internal departments to ensure timely execution of directives, smooth coordination of daily transactions, and monitoring of assigned tasks and initiatives.</p><p><b>Responsibilities:</b></p><p><b>1. Executive Schedule Management</b></p><ul><li>Manage and maintain the Executive Director&rsquo;s daily calendar including meetings, appointments, and internal discussions.</li><li>Coordinate meeting schedules with department heads, managers, and external stakeholders.</li><li>Ensure meeting invitations, agendas, and supporting documents are prepared and circulated in advance.</li><li>Arrange and confirm meeting venues, logistics, and required resources.</li></ul><p><b>2. Meeting Coordination &amp; Documentation</b></p><ul><li>Prepare meeting agendas in coordination with the Executive Director.</li><li>Attend meetings when required and record minutes of meetings (MoM).</li><li>Distribute MoM to relevant departments and follow up on action points.</li><li>Track progress of assigned tasks and update the Executive Director regularly.</li></ul><p><b>3. Coordination with Divisions / Departments</b></p><ul><li>Act as a bridge between the Executive Director and all divisions and departments.</li><li>Communicate the Executive Director&rsquo;s instructions, directives, and decisions to relevant teams.</li><li>Monitor and follow up on tasks assigned by the Executive Director to ensure timely completion.</li><li>Collect updates, reports, and feedback from departments for review by the Executive Director.</li></ul><p><b>4. Executive Communication Management</b></p><ul><li>Manage incoming and outgoing communications on behalf of the Executive Director.</li><li>Draft professional emails, memos, and internal communications as required.</li><li>Ensure proper documentation and filing of correspondence.</li><li>Handle confidential information with discretion and professionalism.</li></ul><p><b>5. Follow-up &amp; Task Monitoring</b></p><ul><li>Maintain a tracker of tasks and initiatives assigned by the Executive Director.</li><li>Follow up with responsible departments on progress updates.</li><li>Prepare periodic status reports on pending and completed tasks.</li><li>Ensure deadlines and commitments are met across departments.</li></ul><p><b>6. Reporting &amp; Documentation Support</b></p><ul><li>Compile reports, presentations, and summaries for review by the Executive Director.</li><li>Collect operational updates and performance information from departments.</li><li>Maintain organized documentation of reports, meeting records, and executive directives.</li></ul><p><b>7. Administrative Support</b></p><ul><li>Coordinate travel arrangements, accommodation, and logistics for the Executive Director when required.</li><li>Organize internal executive meetings, leadership discussions, and strategic sessions.</li><li>Manage documentation, filing systems, and executive records.</li></ul><p><b>8. Confidential &amp; Strategic Support</b></p><ul><li>Handle sensitive and confidential matters with high integrity.</li><li>Support the Executive Director in coordinating strategic initiatives and special projects.</li><li>Assist in preparing presentations and documents for executive or board-level meetings.</li></ul><p><b>9. Miscellaneous Tasks</b></p><ul><li>Support administrative and coordination activities of the Executive Office.</li><li>Assist in organizing corporate meetings, executive visits, or internal events as directed.</li><li>Perform other duties as assigned by the Executive Director.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: QAR3,000.00 - QAR4,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>ADMIN: 3 years (Required)</li></ul><p>Language:</p><ul><li>ENGLISH (Required)</li></ul>

EXECUTIVE ASSISTANT

NEXA NETWORK SOLUTIONS

<p><b>Job Summary:</b> We are seeking a reliable, detail-oriented Office Secretary to manage our daily administrative operations and provide basic accounting support. The ideal candidate will be the first point of contact for our office while ensuring our financial records remain organized.</p><p><b>Key Responsibilities:</b></p><ul><li><b>Administrative:</b> Greeting clients, answering phones, managing mail, and maintaining filing systems.</li><li><b>Scheduling:</b> Coordinating meetings and managing the office calendar.</li><li><b>Basic Accounts:</b> Processing invoices, tracking expenses, and assisting with basic data entry in accounting software (e.g., QuickBooks, Xero, or Excel).</li><li><b>Documentation:</b> Preparing reports, memos, and financial statements as needed.</li></ul><p><b>Required Skills &amp; Qualifications:</b></p><ul><li>Proven experience as an Office Secretary or Administrative Assistant.</li><li><b>Basic knowledge of bookkeeping</b> or accounting principles (Accounts Payable/Receivable).</li><li>Proficiency in MS Office (especially Excel and Word).</li><li>Excellent organizational and time-management skills.</li><li>High school diploma; a certificate in Business Administration or Accounting is a plus.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR1,800.00 - QAR2,500.00 per month</p><p>Work Location: In person</p>

Office Secretary & Junior Accounts Assistant (or Office Secretary with Basic Accounting)

Beverly Hills Maintenance

<p><b>Job Summary</b></p><p>We are seeking a highly organized, proactive, and detail-oriented <b>Executive Secretary</b> to provide comprehensive administrative and coordination support to the Finance and Administration departments. The ideal candidate will be efficient, discreet, and capable of managing multiple responsibilities while maintaining a high level of professionalism.</p><p><b>Key Responsibilities -Executive &amp; Administrative Support</b></p><ul><li>Provide high-level secretarial support to senior management</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and official documents</li><li>Maintain organized filing systems (electronic and physical)</li><li>Handle confidential information with utmost discretion</li></ul><p><b>Finance Coordination</b></p><ul><li>Assist in preparing financial documents, reports, and spreadsheets</li><li>Coordinate with the finance team for invoice tracking, payments, and documentation</li><li>Maintain records of expenses, petty cash, and basic financial data</li><li>Follow up on approvals, submissions, and financial deadlines</li><li>Liaise with banks for various transactions and documentation, including account-related matters, cheque processing, fund transfers, and timely follow-ups; manage and coordinate online banking activities such as CIB workflow approvals, submissions, and tracking of transactions to ensure accuracy and compliance</li></ul><p><b>Administration Support</b></p><ul><li>Coordinate office operations and ensure smooth daily functioning</li><li>Liaise with internal departments and external stakeholders</li><li>Support procurement processes, vendor communication, and documentation</li><li>Monitor office supplies and handle administrative requests</li></ul><p><b>Communication &amp; Coordination</b></p><ul><li>Screen calls, emails, and correspondence on behalf of management</li><li>Act as a point of contact between management and staff</li><li>Ensure timely follow-ups on tasks, approvals, and pending matters</li></ul><p><b>Key Requirements</b></p><ul><li>Female candidate preferred</li><li><b>Bachelor&rsquo;s degree in Business Administration, Finance, or a related field is mandatory</b></li><li>Minimum <b>2&ndash;5 years of experience</b> in a similar role</li><li>Strong understanding of <b>administrative and basic finance functions</b></li><li>Excellent communication skills (English required; Arabic is an advantage)</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Strong organizational and multitasking abilities</li></ul><p><b>Key Competencies</b></p><ul><li>Highly proactive and self-motivated</li><li>Strong attention to detail and accuracy</li><li>Ability to handle pressure and meet deadlines</li><li>Professional, presentable, and well-organized</li><li>High level of integrity and confidentiality</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Executive Secretary (Female) – Finance & Administration Support

Bin Abad Trading and Contracting

<p>The Timekeeper cum Admin is responsible for maintaining accurate employee attendance and time records while supporting daily administrative operations. This role ensures proper time tracking, payroll coordination, and efficient office management.</p><p><b>Key Responsibilities:Timekeeping Duties:</b></p><ul><li>Record and monitor employee attendance, working hours, overtime, and leave.</li><li>Maintain accurate time sheets and ensure timely submission.</li><li>Verify attendance data and resolve discrepancies.</li><li>Prepare time reports for payroll processing.</li><li>Coordinate with HR and payroll departments for salary calculations.</li><li>Track absences, late arrivals, and compliance with company policies.</li></ul><p><b>Administrative Duties:</b></p><ul><li>Provide general administrative support to the office.</li><li>Maintain and organize files, records, and documentation.</li><li>Handle correspondence (emails, letters, phone calls).</li><li>Assist in scheduling meetings and managing calendars.</li><li>Monitor office supplies and place orders when needed.</li><li>Support onboarding documentation for new employees.</li><li>Ensure compliance with company procedures and policies.</li></ul><p><b>Qualifications:</b></p><ul><li>High school diploma or equivalent (Bachelor&rsquo;s degree preferred).</li><li>Proven experience in timekeeping, payroll support, or administrative roles.</li><li>Strong knowledge of MS Office (Excel, Word).</li><li>Familiarity with attendance or payroll systems is an advantage.</li><li>Good organizational and multitasking skills.</li><li>Strong attention to detail and accuracy.</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Timekeeper/Admin

<p><b>Job Title:</b> Commercial Office Employee</p><p><b>Location:</b> [Doha-Qatar]<br/><b>Job Type:</b> Full-Time</p><p><b>Job Summary:</b><br/>We are seeking a reliable and organized Commercial Office Employee to support our daily business operations. The ideal candidate will assist with administrative tasks, customer communication, documentation, and coordination with internal departments to ensure smooth office workflow.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle daily office administrative tasks and documentation</li><li>Prepare and maintain commercial records, invoices, and reports</li><li>Communicate with clients, suppliers, and internal departments</li><li>Assist with order processing and follow-ups</li><li>Maintain organized filing systems (digital and physical)</li><li>Support management with general office duties</li></ul><p><b>Requirements:</b></p><ul><li>Previous experience in an office or commercial administrative role preferred</li><li>Good knowledge of Microsoft Office (Word, Excel, Outlook)</li><li>Strong communication and organizational skills</li><li>Ability to multitask and work independently</li><li>Attention to detail and problem-solving skills</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Experience in commercial or trading companies</li><li>Basic accounting or invoicing knowledge</li><li>Arabic English (additional languages are a plus)</li></ul><p>Job Types: Full-time, Permanent</p><p>Work Location: In person</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Commercial Office Employee

Explore 105+ Administrative assistant in Doha this April. Find roles across top companies and apply now to boost your career.