Admin Assistant/ Bookkeeping

Job Overview
We are seeking a dynamic and detail-oriented Admin Assistant/Bookkeeping professional to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth administrative workflows and accurate financial record-keeping. Your energetic approach and organizational prowess will help us maintain a professional environment while providing exceptional support to our team and clients. This paid position offers an exciting opportunity to develop your skills in office management, bookkeeping, and customer service within a collaborative setting.

Duties

• Manage front desk operations, greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry and maintain accurate records using QuickBooks, Microsoft Office, and Google Workspace tools
• Handle bookkeeping tasks such as invoicing, expense tracking, and bank reconciliations to ensure financial accuracy
• Support office management activities including filing, proofreading documents, and organizing supplies
• Provide excellent customer support via phone, email, and in-person interactions with strong phone etiquette
• Assist with calendar management, scheduling appointments, and coordinating meetings for staff and clients
• Maintain organized office files, manage incoming correspondence, and ensure timely follow-up on administrative tasks

Experience

• Proven office experience with a focus on administrative support and clerical duties
• Strong proficiency in QuickBooks for bookkeeping tasks and Microsoft Office Suite (Word, Excel, Outlook)
• Familiarity with Google Workspace applications such as Gmail, Calendar, Drive, and Docs
• Previous experience managing multi-line phone systems and front desk responsibilities
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
• Excellent organizational skills with the ability to prioritize tasks efficiently
• Demonstrated time management skills with the ability to handle multiple responsibilities simultaneously
• Personal assistant or office management experience is a plus but not required

Join us to be part of a vibrant team where your organizational talents and positive attitude will make a real difference! This role is perfect for someone eager to grow their administrative skills while contributing to a professional environment that values dedication and excellence.

Pay: $19.00 - $22.00 per hour

Work Location: In person