Admin Assistant - Georgetown

Administrative Assistant - Georgetown

Job Identification:

• Job Title: Administrative Assistant
• Department / School / Program: Young Adult Services
• Reports To: Director of Young Adult Services
• Employment Type: Full-time, 235 days per year
• FLSA Status: Non-exempt

Position Summary:

The Administrative Assistant for the Young Adult Services (YAS) Program provides secretarial and clerical support to YAS administration and staff, serving as the welcoming face of the program for students, families, and visitors. This role requires a detail-oriented professional who is passionate about supporting adult learners with special needs and committed to the mission of the Ottawa Area Intermediate School District.

Essential Job Functions:

• Serves as the first point of contact for the YAS building, welcoming visitors and directing them to the appropriate staff member.
• Provides administrative support to the Director and Coordinator, including calendar management, meeting times, and events.
• Manages student records and data for the Georgetown location, both physical and digital.
• Organizes and manages transportation requests across all YAS buildings, as well as coordinating with Dean Transportation
• Monitors incoming communications from email, phone, and written correspondence, using discretion to distribute materials if necessary.
• Completes District and state required reports, maintaining FERPA confidentiality requirements.
• Orders and maintains office supplies within the approved budget.
• Other duties as assigned.

Education & Experience:

• High school diploma or equivalent required; Associate’s degree or higher preferred.
• Two or more years in an administrative or clerical position required.
• Experience in a school setting is preferred.

Required Skills & Abilities:

• Strong written and verbal communication skills.
• Ability to collaborate effectively in a team environment.
• Strong organizational and time management skills.
• Ability to manage multiple tasks while maintaining accuracy.
• Customer service orientation.

Physical & Environmental Requirements:

• Ability to lift or move up to 25 pounds with or without mechanical assistance.
• Prolonged periods of sitting or standing working at a computer or performing clerical duties.
• Ability to move between building areas or locations.
• Work is performed in a school-based office environment with moderate noise levels typical of a busy building setting.

Compensation & Employment Details:

• Pay: Range of $25.50-$30.00 commensurate with experience.
• Schedule: Full-time, Full School Year Calendar, 235 days per year. This position is considered to be a 0.9 Full-time equivalent position.
• Benefits: Full benefits package, including health, dental, vision, disability, and life insurance. MPSERS provided retirement plan.

Notices:

Job Description Changes: Job descriptions may be subject to change based on the OAISD’s needs. This is meant to describe a basic overview of qualifications, role, and duties. It is not an exhaustive or fully comprehensive list, as other duties may be assigned.

Consistent with the Americans with Disabilities Act (ADA), it is the policy of the Ottawa Area Intermediate School District (OAISD) to provide reasonable accommodation when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for the OAISD. The policy regarding requests for reasonable accommodation applies to all aspects of the hiring process. If reasonable accommodation is needed, please contact the Human Resources department.

The Ottawa Area Intermediate School District (OAISD) does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, height, weight, marital or family status, military status, genetic information, or any other legally protected category (collectively “Protected Classes”), in its programs and activities, including employment. Civil Rights Coordinators are located at OAISD, 13663 Port Sheldon St., Holland, MI 49424, to handle inquiries regarding the nondiscrimination policies and grievance procedures. Telephone (616) 738-8940 Ext: 4091.