Admin Assistant - HR

ADMINISTRATIVE ASSISTANT – HUMAN RESOURCES

JOB IDENTIFICATION INFORMATION

Department: Human Resources

JOB SUMMARY

The HR Admin provides administrative support on all HR processes (e.g., job postings, background screenings, data entry, record keeping, and reporting). They will maintain collaborative relationships with the HR executive director and team.

ESSENTIAL DUTIES AND FUNCTIONS

• Ensure all new hires receive welcome items in a timely manner.
• Assist with coordination of records compilation for all agency audit requests and self-audit prior to distribution.
• Review all personnel updates that need approvals (PTO requests, DCF Documents, Address Changes, etc.)
• Schedule meetings and assist with calendar management for the HR department.
• Maintain personnel files, including uploading to ADP and organizing.
• On a scheduled basis, audit personnel records to ensure all required documentation elements are included in employee files and employee contact information databases are up to date.
• Ensure that assigned administrative tasks of the HR department are accomplished in a timely and accurate manner.
• Perform other duties as assigned to support the HR department.

SUPERVISORY RESPONSIBILITIES

• N/A

REQUIRED EXPERIENCE AND QUALIFICATIONS

• High school diploma/GED

COMPENTENCIES

• Present oneself, both at and outside of work, in a manner keeping with One More Child’s Core Values of Humble, Hungry, Wise, and Called.
• Detail oriented, highly organized, and able to handle a variety of tasks and responsibilities in a timely and efficient manner with a high level of quality and accuracy
• Effective communication skills, both oral and written
• Ability to maintain a high level of confidentiality and handle employee, client, and organization information with the utmost discretion.
• Dependable, highly motivated self-starter
• Ability to understand and follow oral and written instructions, meet deadlines and work independently and as part of a team
• Ability to maintain a positive attitude that promotes constructive resolution of problems and concerns
• General knowledge of standard office practices and office equipment

SPIRITUAL QUALIFICATIONS

• It is the mission of One More Child to provide Christ centered services to vulnerable children and struggling families. As stated in the Second Amended and Restated Articles of Incorporation, One More Child provides these services in a Christian context consistent with The Baptist Faith and Message (2000). Employees of One More Child commit to live in a manner that is not contrary to this foundational statement of faith.
• Have had a personal conversion experience with Jesus Christ and been scripturally baptized.
• Possess a sense of commitment to ministry through vocation.
• Hold a sincere desire to seek God and His kingdom.
• Demonstrate personal and devotional habits and practices such as Bible study, prayer, and daily meditation.
• Be a member of a New Testament, evangelical Church in the local community and attend regularly.
• Engage in witness activities as a normal part of life.

PHYSICAL DEMANDS

These physical requirements are not exhaustive, and One More Child may add additional job-related physical demands to these if the need arises. Corrective devices may be used to meet these physical

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to walk and reach with hands and arms. Specific vision abilities required by this job include close vision.

This job requires the ability to work in stressful conditions from time to time and remain focused for extended periods of time. The ability to lift-up to 30 pounds (boxes, documents, and or computer equipment).

WORK ENVIRONMENT

The work environment describes the conditions that an employee may encounter when performing their job duties, including but not limited to, the essential functions of the position. Reasonable accommodation may be available to enable individuals with disabilities to perform these duties.

Job functions are performed in a normal office environment.

DISCLAIMER

This job description is not intended to be an all-inclusive list of the requirements of this position, but to describe the general nature of the job and provide a reasonable representation of its activities. Additional related work may be identified and assigned by the organization and included as an area of responsibility while assessing performance.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

One More Child is committed to a workplace environment that encourages growth and respect for all current and prospective employees based upon job-related factors such as their educational background, work experience, and ability to perform the essential functions of a particular job. It is the policy and practice of One More Child to prohibit any form of discrimination or harassment based on statuses protected under federal, state, or local laws which are applicable to the organization. As a religious organization, One More Child provides services in a Christian context consistent with The Baptist Faith and Message (2000). Employees of One More Child commit to live in a manner that is not contrary to this foundational statement of faith.