Admin Assistant - Neurodiversity Affirming ABA Practice

Administrative Assistant (Neurodiversity-Affirming ABA Practice)

Hybrid/In-Person – Washington State
$28–$34/hour | Full-Time | Flexible Schedule

About Us

Prism Behavioral Consulting is a neurodiversity-affirming ABA practice committed to ethical, compassionate, and person-centered care. We believe in supporting individuals in ways that honor autonomy, dignity, and lived experience—and we’re intentional about creating systems that reflect those values, not just clinically, but operationally as well.

We’re looking for an Administrative Assistant who understands the ABA field and aligns with a modern, affirming approach to the work.

Position Overview

This role is central to keeping our operations running smoothly. You’ll support leadership, staff, and client systems while helping ensure our administrative processes are organized, ethical, and responsive.

This is a great fit for someone who is detail-oriented, proactive, and comfortable navigating both structured systems and the real-world complexity of a growing ABA organization.

What You’ll Do

Office & Operations Support

• Serve as a welcoming point of contact for staff and visitors
• Manage phones, emails, and general inquiries
• Maintain office hours and support in-person operations (minimum 50% in-office)
• Organize, maintain, and share documents and reports
• Coordinate supplies, errands, and administrative logistics
• Maintain shared calendars, contact databases, and internal systems

Scheduling, Attendance & Payroll Support

• Assist with staff and client scheduling
• Reconcile travel time and support payroll prep
• Track attendance, coverage needs, and scheduling gaps
• Conduct monthly attendance audits and report trends

Compliance, Audits & Insurance Tracking

• Audit schedules and session note completion
• Track authorizations and insurance status
• Cross-reference internal systems and insurance data
• Support insurance-related communication and issue routing

HR & Onboarding Support

• Assist with new hire onboarding and orientation
• Track credentialing requirements and expirations
• Maintain confidential employee files (HIPAA-compliant)
• Support HR-related administrative needs

Technology & Systems Support

• Provide basic support for systems (Google Workspace, Zoom, ABA software)
• Manage shared inboxes and send assessment materials
• Troubleshoot minor tech issues and escalate when needed

What We’re Looking For

Required:

• High school diploma (or equivalent) + 1+ year in an administrative role
• Experience in ABA, healthcare, or a clinical setting strongly preferred
• Strong organization and task management skills
• Excellent communication and customer service skills
• Comfort working both independently and collaboratively
• Proficiency with office software and database systems

Values & Fit (Equally Important):

• Understanding of the ABA field and its evolving ethical landscape
• Commitment to neurodiversity-affirming, respectful, and trauma-informed practices
• Ability to interact with clients, families, and staff with empathy and professionalism
• Strong ethical standards (HIPAA, confidentiality, BACB-aligned conduct)
• A mindset of curiosity, flexibility, and continuous improvement

Additional Requirements

• Valid WA State driver’s license and reliable transportation
• Ability to pass background check and MVR requirements
• Ability to lift up to 10 lbs and work on a computer for extended periods
• Local travel up to ~10%

Why Join Prism?

• Work in a practice that actively challenges outdated ABA norms
• Be part of a team that values ethics, collaboration, and growth
• Flexible scheduling with supportive leadership
• Meaningful work that directly supports better systems for clients and clinicians

Apply Today

If you’re someone who understands both the structure of ABA operations and the importance of doing this work in a way that respects neurodivergent individuals—we’d love to hear from you.

Pay: $28.00 - $34.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Work Location: Hybrid remote in Seattle, WA 98109