Admin Assistant to Senior Living

Overview
Join our dynamic team as an Administrative Assistant dedicated to supporting senior living operations with energy, precision, and a proactive approach. In this vital role, you will be the backbone of daily administrative functions, ensuring smooth office management and exceptional support to senior staff. Your enthusiasm and organizational skills will help create a welcoming environment for residents, visitors, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise within a compassionate, community-focused setting.

Responsibilities

• Manage calendar schedules for senior staff using Microsoft Outlook Calendar and Google Workspace, coordinating appointments, meetings, and events with efficiency.
• Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, transcribing notes, and preparing reports.
• Handle multi-line phone systems with professionalism and courtesy, demonstrating excellent phone etiquette while directing calls appropriately.
• Assist with event planning for community activities or meetings, ensuring all logistics are organized and executed seamlessly.
• Maintain accurate records through data entry, filing systems, bookkeeping using QuickBooks, and document management with DocuSign.
• Oversee office operations such as front desk duties, greeting visitors warmly, managing office supplies inventory, and ensuring a tidy workspace.
• Support project coordination efforts by tracking deadlines, preparing materials, and communicating effectively across teams to meet objectives.

Qualifications

• Proven experience in office management or administrative roles with a strong background in clerical tasks and customer service.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.
• Prior experience as a personal assistant or executive assistant is highly desirable.
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Strong typing skills coupled with proofreading and transcription abilities to ensure accuracy in all documents.
• Familiarity with bookkeeping software such as QuickBooks and electronic signature platforms like DocuSign.
• Exceptional communication skills including phone etiquette and professional demeanor when interacting with residents, families, staff, and visitors. This role is perfect for motivated individuals eager to contribute to a vibrant senior living community while honing their administrative talents in a supportive environment. We value energetic professionals who thrive on organization and service excellence!

Job Type: Part-time

Work Location: In person