Admin Associate

osition Overview

The Admin Associate is responsible for ensuring smooth and efficient day-to-day administrative operations within the company. This role involves office management, vendor coordination, facility oversight, employee support, and handling administrative documentation. The ideal candidate is proactive, well-organized, and able to support multiple teams while maintaining a professional and customer-focused approach.

Key Responsibilities1. Office & Facility Management

• Oversee daily office operations to ensure a well-maintained, clean, and safe work environment.
• Supervise housekeeping and coordinate with security personnel and facility staff.
• Ensure availability of office supplies and manage inventory levels.

2. Vendor & Service Coordination

• Coordinate with vendors for maintenance, repairs, utilities, printing, and office services.
• Assist in obtaining quotations, processing invoices, and ensuring smooth service delivery.
• Track vendor contracts and service schedules.

3. Administrative & Clerical Support

• Support general administrative tasks including photocopying, scanning, filing, and correspondence.
• Maintain employee records, office files, and administrative documentation.
• Provide logistic support to HR, Operations, and other departments as needed.

4. Employee Support & Office Services

• Assist employees with administrative requests and day-to-day queries.
• Manage meeting room bookings, event logistics, and office hospitality (tea/coffee arrangements, visitor management, etc.).
• Coordinate onboarding setup such as workstations, access cards, and required supplies.

5. Asset & Inventory Management

• Maintain accurate records of company assets (IT equipment, office furniture, supplies).
• Ensure proper issuance, tagging, return, and documentation of office assets.
• Conduct periodic physical verification of assets.

6. Health, Safety & Facility Compliance

• Ensure compliance with workplace health and safety standards.
• Report facility issues promptly and ensure timely resolution.
• Support emergency preparedness and safety drills when required.

7. Reporting & Coordination

• Prepare daily/weekly administrative updates and reports as required.
• Assist in budget tracking for administrative expenses.
• Coordinate with cross-functional teams for administrative planning and support.

Requirements:

• Bachelor’s degree in Administration, or a related field
• 2+ years of experience in an Admin preferably in a BPO or service-based industry
• Proficiency in MS Office, especially Excel and Outlook
• Strong organizational and multitasking skills
• Excellent verbal and written communication
• Ability to maintain confidentiality and handle sensitive information with professionalism

Nice to Have:

• Understanding of payroll processing or statutory compliance (e.g., tax filings, EOBI, etc.)
• Ability to adapt quickly in a fast-paced, high-volume environment

Timings:10:00 AM – 07:30 PM(Mon – Fri) & 11:00 AM – 04:00 PM(Saturday)
Days: Monday – Saturday

Job Type: Full-time

Pay: Rs60,000.00 - Rs80,000.00 per month

Application Question(s):

• What is your current salary?
• Can you start immediately?
• What are your salary expectations?

Experience:

• Admin: 2 years (Required)

Work Location: In person

Application Deadline: 05/12/2025