Admin cum Operations Executive (Real Estate Experience & UAE Driving License Required)

Job Title: Admin cum Operations Executive (Real Estate Experience & UAE Driving License Required)

Location: UAE (Sharjah-based, with operations across multiple emirates)

Job Type: Full-Time

Industry: Real Estate / Property Management

Experience Required:

Minimum 2 years in Administration or Operations within the UAE Real Estate sector

Company Overview:

We are a rapidly growing real estate and property management company with active operations across Sharjah, Dubai, and the Northern Emirates. Our services include residential and commercial leasing, property management, investment advisory, and facility coordination.

As part of our expansion, we are seeking a skilled and dynamic Admin cum Operations Executive to support our day-to-day operations, streamline administrative functions, and enhance client service efficiency across our portfolio.

Key Responsibilities:

• Manage and oversee daily administrative and operational functions of the real estate division.

• Prepare, organize, and maintain property files, tenancy contracts, renewals, and termination documents.

• Liaise effectively with tenants, landlords, brokers, maintenance vendors, and government departments (Municipalities, SEWA, DEWA, Civil Defense, etc.).

• Support leasing and property management teams with documentation, listings, marketing coordination, and client communication.

• Handle property listings on real estate portals such as Bayut, Dubizzle, Property Finder, and CRM platforms.

• Maintain digital and physical filing systems ensuring all property records are updated and easily accessible.

• Coordinate property inspections, move-ins/move-outs, and client meetings.

• Track payments, deposits, renewals, and utility registrations or closures.

• Prepare operational reports, Excel trackers, and management correspondence as required.

• Contribute to process improvement and cost control initiatives across departments.

• Ensure compliance with UAE tenancy regulations, municipality rules, and internal policies.

Requirements:

• Minimum 2 years of experience in Administration or Operations within a UAE-based Real Estate or Property Management company.

• Strong understanding of UAE tenancy laws, lease documentation, and property registration processes.

• Proficiency in MS Office (Excel, Word, Outlook) and real estate CRM tools (such as PropSpace, Yardi, or Masterkey).

• Excellent communication and coordination skills in English (Arabic and Hindi are an advantage).

• Ability to handle multiple tasks, prioritize effectively, and work under pressure.

• Knowledge of real estate portals including Bayut, Dubizzle, and Property Finder.

• Familiar with municipality and utility procedures across different emirates (Sharjah, Dubai, Ajman, etc.).

• UAE Driving License is mandatory.

Preferred Qualifications:

• Bachelor’s degree in Business Administration, Real Estate, or related discipline.

• Prior experience in leasing coordination, property handover, or facilities operations.

• Basic knowledge of accounts reconciliation, rent collection, or payment follow-ups.

• Experience in vendor management and maintenance coordination.

What We Offer:

• Competitive salary and benefits package based on experience.

• Performance-based incentives and clear growth opportunities.

• Supportive, professional, and dynamic work environment within a growing organization.

• Exposure to multi-emirate real estate operations and client portfolios.

Job Type: Full-time

License/Certification:

• Driving License (Required)