Admin Executive position

Job Responsibilities

• Organizing and maintaining records: Keeping official records up-to-date and ensuring they are stored securely. Filing and organizing documents, both physical and digital.
• Scheduling and coordinating meetings: Organizing meetings, appointments, and events.
• Handling correspondence: Managing emails, phone calls, and mail.
• Updating internal HR databases: Maintaining information such as sick or maternity leave or late reports
• Liaising with external partners: Working with insurance vendors and other external partners to ensure compliances.
• Answering employee queries: Addressing questions related to HR-Admin issues.
• Assisting with financial tasks: Processing invoices, preparing purchase orders, and handling expense reports or processing bills or any other payments in coordination with Accounts partner.
• Supporting staff: Providing administrative support to other executives, including preparing documents and presentations
• Office representation: Representing as the first point of contact for addressing inquiries from clients or customers or candidates for recruitment or any associated/potential stakeholders
• Data entry: Input and updating information in databases.
• Travel arrangements: Booking flights, hotels, and transportation for staff.
• Office management: Ensuring the office environment is clean, organized, and functional.
• Screening resumes: Conducting initial applicant screening as per given skill set
• Maintaining candidate databases: Keeping applicant tracking systems and databases up-to-date
• Assisting with onboarding: Helping new hires with the onboarding process
• Handling administrative tasks: Drafting employment letters, managing correspondence, and maintaining records
• Assist in organizing recruitment events: Assisting in organizing job fairs and other recruitment events
• Perform all other duties as assigned within your capabilities as determined by the management

Experience

Educational Qualifications

• A Minimum of Bachelor’s degree in Humanities/ Commerce/Science/Business Administration

Required Skill-set

• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills in English
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and office management software
• Ability to handle confidential information with discretion

Desired Skill-set

• Problem-solving mindset
• Attention to detail
• Team-oriented with leadership potential
• Adaptability in fast-paced environments