Admin & HR Assistant

JOB DESCRIPTION

Position: Admin / HR Officer

Branch: Korea 360 — Dubai Festival City

ROLE OVERVIEW

We are looking for a hands-on Admin/HR Officer to support the day-to-day HR, administrative, and operational functions of our K360 Dubai Festival City branch.

KEY RESPONSIBILITIES

Operations & Systems

• Process and monitor shop transfers accurately and in a timely manner
• Assist in inventory management including stock monitoring, reconciliation, and reporting
• Operate and maintain records on Odoo ERP system for inventory, transfers, and related admin tasks

HR

• Manage end-to-end recruitment including sourcing, screening, and onboarding
• Monitor daily attendance, leave, and flag irregularities
• Handle disciplinary actions including drafting warning letters and supporting formal procedures
• Maintain and update employee files and HR records
• Coordinate with Head Office HR on visa renewals, contract updates, and employment documentation
• Prepare HR reports and headcount summaries for management

Administration

• Manage office supplies, branch inventory, and coordinate with suppliers when needed
• Handle incoming and outgoing correspondence, emails, and filing
• Assist in scheduling meetings, coordinating appointments, and maintaining branch calendars
• Liaise with mall management (Dubai Festival City) on administrative and facility-related matters
• Support the Operations Manager with day-to-day branch administrative requirements
• Ensure branch compliance with company policies and standard operating procedures
• Assist in preparing operational reports, petty cash records, and expense tracking

REQUIREMENTS

• 1–2 years of HR/Admin experience, preferably in retail or F&B
• Familiar with UAE Labour Law
• Proficient in MS Office (Word, Excel, Outlook)
• Experience with Odoo ERP is a must
• Strong communication, organisational, and multitasking skills
• Able to handle sensitive matters with professionalism and discretion

Pay: AED4,000.00 per month

Work Location: In person