Admin HVAC Coordinator

Job Overview

We’re looking for an organized, dependable person to manage the administrative side of our HVAC installation jobs. You’ll be the link between customers, installers, and the office—helping keep projects running smoothly from scheduling to completion.

Responsibilities

• Coordinate all aspects of installation projects.
• Collaborate closely with project managers, contractors, suppliers, and clients to ensure project timelines are met and specifications are adhered to.
• Schedule HVAC installation jobs and coordinate with technicians
• Communicate with customers about timing, updates, and expectations
• Order equipment and track deliveries
• Prepare job paperwork, permits, and closeout documents
• Support billing, invoicing, and payment collection
• Answer phones and assist with installation-related questions
• Keep job records accurate in our system

Requirements

• 1+ year of office/admin experience
• Strong organization and multitasking skills
• Good communication and customer service skills
• Comfortable using computers, scheduling software, Microsoft Office and Goggle Drive
• Able to handle a fast-paced, and sometimes stressful environment.

Pay: $16.50 - $18.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person