Admin Manager

Job Description – Admin Manager

Position Title: Admin Manager

Department: Administration

Location: Jaipur

Reports To: Senior Management / Director

1. Position Summary

The Admin Manager is responsible for overseeing, coordinating, and streamlining all administrative functions to ensure smooth and efficient organizational operations. This role ensures that office operations, facility management, vendor coordination, documentation, compliance, and employee support systems run seamlessly and professionally.

2. Key Responsibilities

A. Office & Facility Management

• Oversee day-to-day office operations and ensure a clean, safe, and efficient work environment.
• Manage office maintenance, housekeeping, security, and overall facility upkeep.
• Supervise repairs, renovations, and procurement of office equipment and supplies.
• Ensure compliance with safety standards and statutory facility requirements.

B. Administration & Operations

• Develop and implement administrative systems, policies, and procedures.
• Handle office logistics, asset management, inventory control, and travel arrangements.
• Manage company vehicles, fuel usage, licensing, and maintenance schedules (if applicable).
• Ensure timely maintenance of utilities such as electricity, water, internet, and office infrastructure.

C. Vendor & Contract Management

• Identify, evaluate, and negotiate with vendors, contractors, and service providers.
• Maintain contracts, AMC agreements, rental agreements, and service-level documentation.
• Track vendor performance, service quality, and compliance with contractual terms.

D. Documentation & Compliance

• Maintain records such as property documents, licenses, statutory certificates, and audit logs.
• Ensure compliance with company policies, legal requirements, and regulatory standards.
• Support internal and external audits with updated administrative documentation.

E. Employee Support & Coordination

• Assist employees with administrative needs such as ID cards, workspace allocation, logistics support, etc.
• Coordinate with HR for onboarding/offboarding formalities, workstation setup, and orientation.
• Support internal communication, event planning, and office activities.

F. Budgeting & Cost Control

• Prepare and monitor administrative budgets, expenses, and cost-saving measures.
• Authorize administrative purchases and maintain financial discipline in office operations.

G. Leadership & Team Management

• Lead the administration team—housekeeping, front desk, drivers, and support staff.
• Allocate responsibilities, monitor performance, and conduct periodic training.
• Promote a positive work culture centered on responsibility, discipline, and service excellence.

3. Skills & Competencies

• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Vendor negotiation and contract management skills
• Knowledge of office management, facility operations, and compliance
• Problem-solving and analytical thinking
• Leadership and team supervision
• Proficiency in MS Office and administrative software

4. Qualifications & Experience

• Bachelor’s degree in administration, Management, Business, or a related field
• 5–10 years of experience in administration or operations management
• Experience managing teams, vendors, facilities, and office operations
• Preferred experience in real estate, construction, corporate offices (customizable)

5. Key Attributes

• Integrity, responsibility, and confidentiality
• Service-oriented mindset
• Ability to work under pressure and meet deadlines
• High level of professionalism and discipline

Working Hours:

Monday to Saturday, 9:30 AM – 6:30 PM

Job Type: Full-time

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Health insurance
• Provident Fund