Admin & Marketing Coordinator

Position Overview

We are seeking a highly organized, outgoing, and detail-oriented professional to support our title company with post-closing administrative tasks while also helping plan and execute marketing events for real estate agents, including happy hours, lunch & learns, and office visits.

No prior post-closing experience is required — we will provide hands-on training for all post-closing responsibilities.

This role is ideal for someone who enjoys both office operations and relationship-building and is comfortable juggling multiple responsibilities in a fast-paced environment.

Key ResponsibilitiesAdministrative & Post-Closing Support

• Assist with post-closing files, including:
• Scanning, organizing, and archiving documents
• Mailing recorded documents and checks
• Tracking recording confirmations and post-closing requirements
• Cut checks and assist with accounts payable
• Maintain organized digital and physical filing systems
• Assist with office administration
• Coordinate with internal team members to ensure post-closing items are completed accurately and on time

Marketing & Realtor Event Coordination

• Plan and coordinate realtor-focused events, including:
• Happy hours
• Lunch & Learn presentations
• Office pop-bys and appreciation events
• Handle event logistics:
• Venue selection and booking
• Catering orders
• Invitations, RSVPs, and follow-ups
• Event setup and breakdown
• Maintain and update realtor contact lists
• Support relationship-building efforts with real estate agents and lending partners
• Assist with light marketing tasks related to events (emails, flyers, reminders)

Qualifications

• Strong organizational and time-management skills
• Excellent attention to detail, especially with documents and deadlines
• Friendly, outgoing, and professional demeanor
• Comfortable interacting with real estate agents and industry partners
• Ability to multitask and prioritize effectively
• Proficient in basic office software (email, spreadsheets, document management systems)
• Previous experience in a title company, real estate office, or administrative role is a plus, but not required

Why Join Us

• Full training provided for post-closing responsibilities
• Be part of a growing, relationship-driven title company
• Opportunity to work closely with leadership and industry professionals
• Blend of administrative stability and creative/event-focused work
• Supportive team environment with room to grow

Pay: $45,000.00 per year

Benefits:

• Paid time off

Work Location: In person