Admin Office Coordinator - BLS - Riyadh - KSA

TÜV SÜD Posted Mar 8

Contract

Riyadh Region

Negotiable

Unknown

Responsibilities

• Ensure the branch office is well maintained and operational, coordinating with vendors for repairs, services, and general maintenance.
• Support Branch manager to identify new offices, shifting, renewal of tenancy contracts, etc.
• Manage office supplies and ensure stock availability.
• Oversee utilities and services, including telecoms, internet, and other office related facilities.
• Ensure compliance with health, safety, and security standards within the branch.
• Manage annual maintenance contracts (AMC) for firefighting equipment, control panels, pest control, housekeeping, and other essential systems.
• Support legal licence renewals by coordinating with GRO, relevant authorities and ensuring timely submissions.
• Coordinate onboarding activities for new employees, including arrangements for laptops, workstations, hotel bookings, air tickets, business cards, petrol cards, SIM cards, parking cards, etc.
• Support People team for employee engagement activities, including service awards and events.
• Coordinate with various stakeholders such as IT, QHSE, and Procurement to support employee requirements.
• Manage administrative aspects of branch operations, including scheduling meetings, preparing reports, and tracking branch KPIs.
• Provide support for logistics, including coordination of shipments, vendor management, and documentation.
• Act as a key point of contact for escalations and resolve operational bottlenecks efficiently.
• Facilitate employee related arrangements such as travel, accommodation, and transport for official purposes.
• Ensure timely issuance and renewal of employee access cards, parking cards, and other amenities.
• Address day to day employee inquiries and ensure their needs are met within company guidelines.

Education And Experience

• Any bachelor's degree
• Minimum 2 3 years of experience in branch administration or similar role.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint).

Work Area: Corporate Functions & Business Support

Country/Region: Saudi Arabia

Job Location: Ar Riyāḍ

Working Model : Home-Office

Employment Type: Full time / regular

Company: Saudi Arabia RHQ

Org Unit Code: AM

Requisition ID: 3359

Duration in months (if limited contract): open

Job code

EX-60DD1C0E

Job type

Contract

Location

Riyadh Region