Admin / Office Manager / Receptionist

Role Overview

The Admin / Office Manager / Receptionist is responsible for ensuring the smooth day-to-day functioning of the office. This role combines front-desk responsibilities with general administration, office coordination, vendor management, and basic operational support.

The position requires a professional, organised, and proactive individual who can handle multiple tasks efficiently while serving as the first point of contact for visitors and callers.

Key Responsibilities

Front Desk & Reception

• Act as the first point of contact for visitors, clients, and guests
• Greet visitors professionally and ensure a positive first impression
• Answer, screen, and direct incoming calls and emails
• Manage meeting room bookings and assist with meeting arrangements

Office Administration

• Maintain office records, files, and documentation (physical and electronic)
• Handle incoming and outgoing mail, couriers, and deliveries
• Manage office supplies and stationery; monitor stock and place orders as needed
• Coordinate with building management for office access, maintenance, and facilities

Office Management & Coordination

• Oversee day-to-day office operations and ensure the office runs efficiently
• Liaise with vendors and service providers (IT, cleaning, pantry, maintenance, etc.)
• Assist in onboarding and offboarding of employees (access cards, seating, basic setup)
• Maintain office policies, procedures, and basic operational checklists

Administrative Support

• Provide general administrative support to management and team members
• Assist in scheduling meetings, calendar coordination, and travel arrangements
• Support basic HR and finance tasks such as document collection, invoice tracking, and filing
• Maintain confidentiality of company and employee information

Key Skills & Competencies

• Strong organisational and multitasking skills
• Professional communication and interpersonal skills
• Attention to detail and ability to work independently
• Basic proficiency in MS Office (Word, Excel, Outlook)
• Ability to handle sensitive information with discretion
• Pleasant, courteous, and client-facing demeanor

Qualifications & Experience

• Bachelor’s degree or diploma preferred (any discipline)
• 2–5 years of experience in an administrative, office management, or receptionist role
• Prior experience in a professional services, corporate, or regulated environment is an advantage
• Familiarity with UAE office practices is preferred

Working Conditions

• Full-time, office-based role
• Standard working hours as per UAE Labour Law

Job Types: Full-time, Permanent

Pay: AED5,000.00 - AED10,000.00 per month