Admin Officer

Role Description

The Administrative Officer is responsible for providing administrative, clerical, and operational support to ensure efficient functioning of the organization. This role oversees office management, documentation, coordination, and support services to facilitate smooth daily operations.

Job Description

Administrative & Office Management

• Manage day-to-day office operations, supplies, stationery, and inventory.
• Maintain office cleanliness, safety, and functionality by coordinating with vendors and facility service providers.
• Handle incoming and outgoing correspondence, emails, and phone calls.
• Organize and maintain filing systems (physical and digital).

Documentation & Record Keeping

• Prepare and maintain administrative documents, letters, reports, and records.
• Ensure proper storage and retrieval of organizational documents.
• Manage staff attendance records and leave registers.

Coordination & Support

• Coordinate meetings, appointments, travel arrangements, and events.
• Provide administrative support to departments, teams, and management.
• Liaise with suppliers, contractors, government bodies, and service providers.

Procurement & Vendor Management

• Source quotations, prepare purchase requests, and manage procurement activities.
• Maintain vendor database, manage contracts, and track service agreements.
• Ensure timely delivery and quality compliance from vendors.

Compliance & Policy Implementation

• Assist in implementing company policies and administrative procedures.
• Ensure compliance with health, safety, and regulatory requirements.
• Support audits (internal/external) with required documentation.

Financial & Logistical Support

• Assist in preparing administrative budgets and monitoring expenses.
• Manage petty cash and reimbursements.
• Coordinate logistics for office supplies, equipment, and employee needs.

Requirements

• Bachelor’s degree in Business Administration, Management, or related field
• 2–4 years of experience in administrative or office management roles
• Experience with procurement, documentation, or coordination roles preferred
• Knowledge of office equipment, administrative procedures, and vendor management
• Willing to work on-site

Location

• LDA Avenue 1, Raiwind Road, Lahore

Job Type: Full-time

Pay: Rs40,000.00 - Rs45,000.00 per month

Work Location: In person