Admin Officer | NAFSA

This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan’s agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA’s foundational team, contributing to the development of systems, processes, and institutional capabilities.

Responsibilities:

• Coordinate general office administration including workspace readiness, office supplies management, service requests, and routine facilities matters.
• Support estate and facilities coordination including utilities monitoring, maintenance follow-ups, vendor liaison (security, janitorial, maintenance), and service tracking logs.
• Maintain administrative registers including service contracts, maintenance records, facility documentation, and vendor service reports.
• Assist in asset custody documentation and support periodic physical asset verification exercises as assigned.
• Supervise and coordinate support staff (where assigned) to ensure workplace service standards and office discipline are maintained.
• Coordinate meeting logistics, visitor management, and internal event arrangements as required.
• Ensure proper filing, documentation control, and record retention for administrative approvals and service requests.
• Monitor compliance with administrative SOPs and escalate service gaps or operational risks to the Assistant Director.
• Support audit reviews by ensuring availability of complete and accurate administrative records.
Perform any other duties assigned by the Assistant Director or Deputy Director consistent with NAFSA’s mandate.

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Requirements

Education:

• Bachelor’s (Minimum 16 years) in Business/Public Administration or related discipline.

Experience:

• Minimum 2 years of relevant administration experience.
• Strong coordination, documentation, and communication skills.