Admin Receptionist

• First Point of Contact: Welcome visitors, clients, and vendors, directing them to the appropriate staff members or departments.
• Call Routing: Manage a multi-line phone system, handle inquiries, and relay clear, accurate messages.
• Correspondence: Draft, format, and send emails, memos, letters, and faxes
• Data Management: Maintain both physical and digital filing systems, including client contracts, project files, and vendor agreements.
• Meeting Coordination: Schedule meetings, book boardrooms, and arrange travel itineraries for sales and executive teams
• Order Tracking: Assist the sales and procurement teams by logging inquiries, preparing quotation templates, and tracking delivery timelines
• Tender & Compliance Prep: Help compile and format documents for project tenders and Civil Defence compliance checks
• Invoice Processing: Review, assemble, and process incoming vendor invoices and outgoing customer statements for the accounting team.
• 1 to 3 years of proven experience as a receptionist, administrative assistant, or customer service representative, preferably within a commercial or technical trading environment.
• Technical Aptitude: Proficiency in the MS Office Suite and comfort with general office equipment.
• Communication Skills: Excellent verbal and written English communication skills

Pay: AED3,000.00 - AED3,500.00 per month

Work Location: In person