Admin Specialist (US-Based)

COMPANY OVERVIEW:

JDI Integrations is a US-based Service-Disabled Veteran-Owned Small Business (SDVOSB) that specialized in supplying US government organizations with physical security solutions, expeditionary site solutions, storage optimization solutions, communication solutions, and general contracting services. The company is committed to providing customers with seamless end-to-end services that include end-user training, product warranties, and technical support services.

JOB DESCRIPTION:

This is a full-time remote role for an Admin Specialist (US-based). The Admin Specialist will be responsible for a range of day-to-day administrative duties and will work closely with the C-suite and operational staff. The Admin Specialist should have strong interpersonal skills, a strategic mindset, and excellent English language abilities for success in this role.

RESPONSIBILITIES:

• Act as the primary point of contact for internal and external stakeholders, managing communications and inquiries on behalf of the Administrative Director.
• Handle confidential information with utmost discretion and always maintain a high level of professionalism.
• Drafting, proofreading, editing documents, correspondence, and creating process documents.
• Managing the database, managing and organizing shared drive documents, and other data-related tasks.
• Creating and updating reports and documents as needed.
• Providing general administrative support to team members and managers.
• Assisting with onboarding new employees and facilitating training programs.
• Create offers and respond to requests for quotation emails.
• Assisting with projects and tasks as assigned by management.
• Conducting research, collecting data, and preparing proposals, presentations, and training materials.

QUALIFICATION:

• Bachelor’s degree or higher (degree in Business Administration preferred)
• Prior experience as an Admin Assistant/Specialist or similar role.
• Ability to manage multiple tasks efficiently and accurately.
• Proficient in Microsoft Office Suite, Monday.com, and Slack.
• Strong organizational skills, time management, and attention to detail.
• Experience in project management preferred.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with care.
• Problem-solving skills and adaptability.
• Proactive, with the ability to anticipate needs and take initiative
• Experience creating Standard Operating Procedures (SOPs) and processes
• Detail-oriented with a strong focus on accuracy and completeness
• Prior experience working with an American company is preferred.
• RFQ (Request for Quotation) experience is a plus, but not required
• Bonus points for experience with MS Dynamics 365.

Pay: $10.00 - $15.00 per hour

Application Question(s):

• This is a remote role that requires working independently with minimal supervision. Can you describe a time when you managed tasks or projects on your own? How did you stay organized and ensure deadlines were met?
• Have you handled Requests for Quotation (RFQs) before? Please describe your experience with preparing quotations, coordinating with vendors/suppliers, or responding to client inquiries.
• What experience do you have using Microsoft Dynamics 365? Which functions or modules have you worked with?

Work Location: Remote