Admin Support – Instrumentation Team

The Administrative Support role is an essential part of our Instrumentation team's day-to-day success. This position supports administrative tasks and project coordination, helping keep people, schedules, documentation, and systems aligned so work can move forward efficiently and meet client expectations. Working closely with technicians and project managers, this role helps drive clear communication and effective teamwork.

This position is in our Sioux Falls, SD office and well-suited for someone who is highly organized, comfortable juggling multiple priorities, and enjoys supporting both people and processes.

Key Responsibilities

• Prepare and submit expense reports for traveling team members and track per diem.
• Schedule technicians for on‑site work and update schedules as needed.
• Prepare materials for weekly workforce planning meetings and identify scheduling gaps or conflicts.
• Track time off requests and coordinate approvals with project managers.
• Ensure technicians are compliant with required training and coursework.
• Support new technician onboarding by coordinating system access and setup.
• Track and update project and job status in internal systems to ensure accurate dates, completion status, and reporting.
• Provide administrative support that helps the team operate efficiently.

Qualifications

• 2+ years of administrative, project coordination, or office support experience (construction, industrial, or technical environments preferred).
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and shifting priorities.
• Strong written and verbal communication skills.
• Experience supporting travel heavy or field based teams is a plus.

This position is located in our Sioux Falls, SD office. There may be up to 10% travel.