Admin/Bookkeeper

Overview

We are seeking a reliable, detail-oriented Part-Time Administrative Assistant with bookkeeping experience to support daily office operations and financial management for a small general contracting company. This role plays a key part in keeping projects organized, maintaining accurate financial records, and supporting communication between the office, field teams, and clients.

Responsibilities

• Answer phones, manage emails, and handle general correspondence
• Maintain organized filing systems for project documents, contracts, and permits
• Assist with scheduling meetings, job site visits, and project coordination
• Prepare reports, spreadsheets, and internal documentation
• Order office supplies and manage general office operations
• Support project managers with administrative tasks and document tracking
• Maintain records for subcontractors, vendors, and compliance documents
• Manage accounts payable and receivable (invoicing, vendor payments, collections)
• Process and track customer invoices, job billing, and progress payments
• Prepare basic financial reports (profit & loss, cash flow, job cost summaries)
• Track project costs, budgets, and job expenses
• Assist with purchase orders, subcontractor invoices, and change orders
• Maintain project documentation and job files
• Track certificates of insurance and subcontractor compliance documents
• Assist with project closeout documentation and recordkeeping

Pay: $20.00 - $30.00 per hour

Benefits:

• Flexible schedule

Work Location: In person