Administration & Accounts Executive

Position: Administration & Accounts Executive
Department: Administration

Job Summary

The Administration & Accounts Executive will be responsible for managing daily administrative operations and supporting financial activities to ensure smooth office functioning and accurate financial management. The role requires strong organizational, coordination, and accounting skills, along with attention to detail and compliance awareness.

Key Responsibilities

Administration Responsibilities

• Handle day-to-day office administration activities.
• Maintain office files, records, and documentation (both physical and digital).
• Manage office supplies and inventory, including ordering stationeries and other office essentials as required.
• Coordination with subsidiary companies.
• Monitor stock levels and ensure timely replenishment of office materials.
• Manage and maintain company assets, including tracking, arranging, allocating, and updating asset records.
• Coordinate with vendors and service providers for maintenance, procurement, and service-related requirements.
• Handle courier services, travel bookings, and logistics arrangements.
• Schedule meetings via Microsoft Teams and other platforms.
• Coordinate meeting arrangements, including venue setup, materials, and necessary equipment.
• Organize and coordinate company events, internal programs, and official meetings.
• Support HR in onboarding processes and employee documentation management.
• Prepare reports, letters, memos, and official documentation.
• Handle front office or reception responsibilities when required.
• Ensure proper maintenance of office facilities, cleanliness, and workspace organization.
• Assist management with administrative support and operational coordination.

Accounts & Finance Responsibilities

• Maintain daily accounts and financial records.
• Handle accounts payable and receivable.
• Prepare invoices and follow up for payments.
• Record purchase and sales entries.
• Maintain petty cash and expense reports.
• Perform bank reconciliation and cash handling.
• Process salary details and reimbursements.
• Assist in GST, TDS documentation.
• Prepare monthly financial reports.
• Maintain billing and payment records.

Required Skills & Competencies

• Qualification – BBA/B Com/MBA/M Com
• Strong knowledge of basic accounting principles
• Proficiency in MS Office (Excel, Word) and accounting software
• Good organizational and multitasking abilities
• Attention to detail and accuracy in financial records
• Knowledge of GST, TDS compliance (preferred)
• Good communication and coordination skills

Job Type: Full-time

Work Location: In person