Administration Assistant

Job Title: Administration Assistant

Contract Duration - 1 Year (with possible extension)

Location: Dammam, Eastern, SA

Training Institute/Client - EnergyTech (https://www.energytech.edu.sa/) (FKA SPSP)

Role Summary

We are seeking a Saudi with excellent English communication skills to provide structured administrative and documentation support to the Assessment Unit, ensuring compliance, data accuracy, scheduling efficiency, and coordination across departments.

An Administrative Assistant must ensure smooth office operations by handling

daily administrative tasks, supporting executives, and maintaining organization.

Responsibilities include scheduling, communication, document preparation, and

office management. The ideal candidate is organized, proactive, and efficient,

contributing to overall team productivity.

Candidate Requirements

• Saudi (mandatory)
• Excellent English speaking and writing skills (mandatory)
• Diploma in Business Administration or equivalent
• Minimum 4 years of experience as Administrative Assistant / Office Administrator
• Strong knowledge of MS Office (especially Excel & document formatting)
• Experience handling documentation and record management

Key Responsibilities

• Manage schedules, appointments, and official correspondence
• Maintain assessment records, filing systems, and document control logs
• Prepare meeting minutes and monitor action item follow-up
• Update databases and tracking sheets with high accuracy
• Coordinate with HR, Finance, IT, Facilities, and Procurement
• Process invoices and assist in expense tracking
• Support internal audits and accreditation documentation preparation
• Organize meetings, workshops, and academic events