Administration Assistant

<Job Summary>
We are seeking a dynamic and organized Administration Assistant to join our team and support our daily operations. In this vital role, you will be the first point of contact for visitors and callers, manage administrative tasks with precision, and ensure the smooth functioning of the office environment. Your proactive approach and excellent organizational skills will help foster an efficient workplace where communication flows seamlessly, and tasks are completed promptly. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a collaborative team dedicated to excellence.

<Responsibilities>

• Greet visitors professionally at the front desk, providing exceptional customer support and directing them appropriately
• Manage multi-line phone systems, answer inquiries, and route calls efficiently using proper phone etiquette
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and financial tracking
• Organize files and documents through meticulous filing systems, both physical and digital, ensuring easy retrieval
• Assist with calendar management and scheduling appointments or meetings for team members or executives
• Support office management tasks such as supply ordering, inventory tracking, and maintaining a tidy workspace
• Proofread correspondence, reports, and other documents to ensure clarity and accuracy while supporting overall office communication

<Skills>

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with QuickBooks for bookkeeping and financial record-keeping
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Bilingual abilities are highly desirable to assist diverse clients and team members
• Demonstrated clerical experience including filing, data entry, and document proofreading
• Exceptional phone etiquette skills with experience managing multi-line phone systems and providing customer support
• Personal assistant or office management experience is a plus to handle calendar management and administrative duties efficiently
• Strong time management skills to balance multiple responsibilities while maintaining attention to detail

This role is perfect for motivated individuals eager to enhance their administrative expertise in a vibrant work environment. If you thrive on organization, enjoy supporting teams, and possess excellent communication skills—especially in bilingual settings—you’ll find this position rewarding. Join us in creating an efficient office that empowers everyone to succeed!

Your application will only be looked at if you include a personalized video to me with an introduction about yourself, and send it to hunter@landhunta.com

Pay: $36,000.00 - $45,000.00 per year

Work Location: Hybrid remote in Louisville, KY 40222