Administration Assistant

Administrative Assistant – Real Estate Transaction Coordination

Company Overview

We are a fast-paced real estate transaction coordinating company dedicated to supporting agents and brokerages through seamless, detail-oriented administrative services. Our team thrives on organization, accuracy, and communication, and we are looking for a motivated individual to join us in that mission.

Position Summary

The Administrative Assistant will provide critical support to our transaction coordinators and management team. This role requires a highly organized individual who is comfortable working within multiple digital platforms simultaneously and can manage time-sensitive tasks with accuracy and professionalism. Familiarity with Colorado real estate practices, regulations, and forms is a significant advantage.

Key Responsibilities

• Enter and maintain administrative tasks within the team’s project management system, ensuring accurate assignment, status updates, and deadline tracking

• Input and manage property listings into the MLS (Multiple Listing Service), including accurate data entry of property details, photos, disclosures, and required fields in compliance with MLS rules and standards

• Assist in uploading and organizing required documentation into agent compliance systems, ensuring all files meet brokerage and regulatory requirements

• Monitor transaction timelines and communicate with team members regarding outstanding tasks or documentation

• Maintain organized digital files and records throughout the transaction lifecycle

• Support the team with general administrative duties as needed, including correspondence, scheduling, and data management

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred

• Prior experience in real estate administration, transaction coordination, or a related field is preferred

• Proficiency with MLS platforms (REColorado or similar) strongly preferred

• Experience with real estate compliance or document management systems (such as SkySlope, Dotloop, or Brokermint) a plus

• Familiarity with Colorado real estate contracts, forms, and regulatory requirements is highly preferred

• Strong proficiency with project management tools (such as Asana, Monday.com, Trello, or similar)

• Exceptional attention to detail and data entry accuracy

• Strong organizational and time management skills with the ability to manage multiple priorities

• Effective written and verbal communication skills

• Ability to work independently in a remote or hybrid environment

Compensation & Schedule

•Part-time hours available; schedule to be determined based on business needs

• Competitive hourly rate commensurate with experience

• Remote-friendly position

Job Type: Part-time

Pay: Up to $20.00 per hour

Expected hours: 25 per week

Benefits:

• Flexible schedule

Work Location: Remote