Administration Assistant/ Accounts Receivable

About the Role

We are seeking a detail-oriented and proactive Administration Coordinator & Accounts Receivable professional to support both finance operations and daily office administration. This role is ideal for someone who enjoys balancing accounting responsibilities with hands-on office coordination.

Key ResponsibilitiesAccounts Receivable

• Support invoicing, payment tracking, and account reconciliation
• Monitor outstanding balances and assist with overdue account follow-up
• Post payments and maintain accurate accounting records
• Prepare AR aging reports and provide updates to management
• Communicate with customers regarding billing inquiries and discrepancies
• Support month-end closing activities

Office Administration

• Manage office inventory, supplies, and sales materials
• Organize and maintain returned items from sales and field activities
• Coordinate company vehicle maintenance and upkeep
• Handle purchasing of office equipment and supplies
• Help improve office operations and workplace productivity
• Welcome visitors and manage general office inquiries
• Coordinate dry cleaning services and trade show materials
• Maintain office safety supplies and vendor relationships
• Manage external vendors including IT, cleaning, furniture, and facility services

Qualifications

• 1–2 years of experience in accounts receivable, bookkeeping, or related finance/administrative roles
• Comfortable using accounting software
• Strong attention to detail and organizational skills
• Self-motivated and able to manage recurring tasks independently
• Associate degree or higher preferred, but equivalent experience will also be considered

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person