ADMINISTRATION - DEPUTY CLK.OF COURT

About La Crosse County:
At La Crosse County, we are committed to creating a vibrant, safe, and inclusive community. Guided by our Strategic Plan, we focus on economic growth, environmental stewardship, affordable housing, and robust public services that enhance the quality of life for all residents.

Why Join La Crosse County?

• Wisconsin Retirement System (WRS): A top-rated pension program.
• Affordable Insurance Premiums: Comprehensive health, dental, and vision coverage.
• Generous Paid Time Off: Vacation, sick, and 10+ paid holidays annually.
• Work-Life Balance: Flexible schedules and wellness programs.

Diversity, Equity, Inclusion, and Belonging (DEIB):
At La Crosse County, we believe that diversity strengthens our community. We are committed to fostering an inclusive workplace where all employees feel valued.

Overview
FLSA: Exempt Employees in this position are appointed by the Clerk of Circuit Court, and are deputized primarily for convenience in the administration of oaths and to perform tasks in the absence of the Chief Deputy and/or Clerk of Circuit Court. Employees perform specialized tasks as well as general clerical tasks under the supervision of the Chief Deputy or Clerk of Circuit Court, or the Judge of a specific Court.
Essential Leadership Functions
Act with Integrity and Build Trust

• Demonstrate mutual respect, humility, and honesty in all interactions
• Speak up appropriately, even when expressing unpopular viewpoints
• Actively listen and remain open-minded to diverse perspectives

Drive for Results

• Set clear goals and objectives to motivate self and others to achieve outcomes
• Seek new opportunities to improve processes and drive sustainable results
• Hold self and others accountable through consistent evaluation and monitoring

Develop Talent and Effective Teams

• Foster a collaborative environment that encourages knowledge sharing and growth
• Provide mentorship and support to help self and others reach full potential
• Recognize and leverage diverse strengths within self and team

Lead with Vision and Strategy

• Understand and communicate a compelling vision that aligns with organizational goals
• Develop and execute comprehensive strategies to achieve long-term objectives
• Connect daily work to the bigger picture, inspiring self and others to contribute meaningfully

Lead with Paradoxical, Critical, and Agile Thinking

• Navigate complex situations by considering multiple perspectives
• Adapt quickly to changes and uncertainties in the work environment
• Make critical decisions using analytical skills, experience, and input from others

Build and Maintain Effective Relationships

• Communicate and collaborate effectively with stakeholders across the organization
• Influence others through coaching, consulting, and team-minded thinking
• Develop and sustain partnerships that create positive outcomes for all stakeholders

Cultivate Community Engagement and Provide Excellent Service

• Understand and address the needs and concerns of the community
• Incorporate community perspectives into decision-making processes
• Drive initiatives that create positive impacts beyond the organization

Demonstrate Emotional Intelligence

• Show self-awareness and manage emotions effectively in challenging situations
• Seek and respond constructively to feedback, even in the face of setbacks
• Balance empathy with accountability when leading self and working with others

Essential Job Functions
Assists in the courtroom in keeping all court records. This includes entering data in the computer (docketing) such as lists of evidence presented to the court, who presented it and when. It also includes handling evidence and marking exhibits, and ensuring all evidence is accounted for when turned over to the Court Records Clerk.
Enters papers filed in action and dockets (records) judgments and keeps index of same. Swears in witnesses, jurors, etc.
Keeps minutes of the Court. This includes recording court proceeding continuance dates and information regarding sentencing using a computer.
Types various documents, correspondence and records.
Files documents, correspondence and other records of the office.

Distributes court orders such as admissions to, or releases from, the County Jail to the appropriate authorities such as the Sheriff.
Answers questions from the general public and attorneys relative to court matters when permissible.
In this public service position, employee is required to be courteous, cooperative and respectful at all times, with the public and clients. Also establishes and maintains a courteous, cooperative and respectful working relationship with other employees, supervisors and public officials.
Physical demands: Sits at desk or in court, uses hearing, near vision and fingering for typing, word processing, calculators or other office machines. Talks to clients, callers, department staff. Sits, stands, bends, reaches, and moves about the office intermittently throughout the day. Handles papers and manuals, etc., lift files, copy paper and other office materials.
Related Job Functions
May supervise a limited number of clerical staff under the direction of a higher authority.
This job description is not intended to encompass every job duty or responsibility, but is only illustrative. This position is required to perform other duties as may be assigned or required.
Knowledge, Skills and Abilities
General knowledge of court proceedings.
Knowledge of legal terminology and legal papers and processing of same.
General knowledge of the laws governing the operation of the Clerk of Courts office.
Knowledge of up-to-date office practices and use of office equipment, including computers. Good ability in filing.
Typing ability stressing accuracy with above-average speed.
Ability to work with the general public, attorneys and other county employees in the performance of assigned tasks.
Ability to understand and effectively carry out oral and written instructions.
Training, Experience and Other Requirements
Graduation from an accredited high school, preferably supplemented by advanced schooling in paralegal and office work.
Minimum of two (2) years of office experience with a preference for court experience, or for experience in a legal office.
Must be skilled in the use of MS Word.
May consider other relevant combinations of experience and training.

Equal Opportunity Employer Statement:
La Crosse County is proud to be an Equal Opportunity Employer.

If you need accommodations for a disability during the selection or interview process, please get in touch with Human Resources at jobs@lacrossecounty.org.

Application Process:
All applications must be submitted through our career website. Please ensure your application is complete and accurate,our hiring process highly values attention to detail.