Administration & Facilities Coordinator

Your attention to detail, strong organizational skills, and willingness to jump in wherever needed make you a key part of our team. You enjoy variety in your day and take pride in keeping both people and facilities running smoothly.

One day you may be processing payroll, reconciling invoices, and maintaining ISO documentation. The next, you may be coordinating a contractor, troubleshooting a facility issue, performing inspections, or completing hands-on maintenance at one of our company locations.

This role blends administrative support, payroll processing, vendor coordination, and facilities maintenance. The ideal candidate is organized, dependable, mechanically inclined, and enjoys solving problems in a fast-paced environment.

This position reports to the VP of Finance and supports Finance, Human Resources, Compliance, and Facilities operations.

About PartsBadger

PartsBadger is transforming the way people source manufactured parts by blending technology with manufacturing. We have been recognized with numerous awards and honors, including:

• Inc. 5000 Fastest Growing Company
• Future 50 Winner (2020–2023)
• Wisconsin Manufacturer of the Year Honoree
• #23 Manufacturing Company in the U.S.
• #8 Fastest Growing Company in Wisconsin
• Multiple civic and industry recognitions

We continue to grow at a rapid pace, averaging 43% annual growth.

Work Environment

PartsBadger is a relaxed, casual workplace located in Cedarburg, WI. Our 15,000 sq. ft. facility includes collaborative workspaces, production areas, and amenities such as stocked snack and beverage rooms, a disc golf course, and flexible project spaces designed to encourage innovation and teamwork.

Key Responsibilities

Finance & Administrative Support

• Process and send customer invoices and respond to account inquiries
• Perform accounts payable tasks, including invoice reconciliation and vendor communication
• Maintain organized company records and documentation
• Support administrative and finance-related projects
• Provide responsive internal and external customer service
• Maintain confidentiality of financial and employee information

Payroll Administration

• Process bi-weekly payroll and maintain accurate payroll records
• Review timecards and support payroll-related employee inquiries
• Maintain payroll documentation and ensure compliance requirements are met
• Assist with onboarding and employee record maintenance

ISO & Compliance Support

• Maintain and organize ISO documentation and records
• Support audit preparation and compliance activities
• Ensure documentation is accurate, controlled, and accessible
• Assist with continuous improvement and document control initiatives

Facilities & Building Support

• Perform routine inspections and identify maintenance needs
• Complete basic repairs, assembly, and general upkeep
• Coordinate lawn care, landscaping, snow removal, and seasonal maintenance
• Maintain clean, safe, and professional facility conditions
• Manage facility supplies and assist with inventory tracking
• Proactively address building maintenance needs

Vendor & Contractor Management

• Coordinate vendors, service providers, and contractors across facilities
• Obtain quotes, schedule work, and monitor completion quality
• Maintain vendor records and facility maintenance documentation
• Support facility improvement and repair projects

Multi-Site Support

• Travel between company facilities as needed
• Support inspections, maintenance, and administrative tasks across locations
• Ensure all sites remain safe, organized, and operational
• Respond to facility issues and coordinate resolution when needed

Required Qualifications

• 2+ years of experience in administration, facilities coordination, accounting support, or related field
• Strong organizational and communication skills
• Proficiency in Microsoft Office and Google Workspace
• Ability to manage multiple priorities and work independently
• Mechanical aptitude and willingness to perform hands-on tasks
• Strong attention to detail and ability to maintain confidentiality
• Valid driver’s license and acceptable driving record

Preferred Qualifications

• Experience with payroll processing
• Accounts payable or invoicing experience
• Familiarity with ISO documentation or compliance systems
• Experience in manufacturing or industrial environments
• Experience with accounting or payroll systems
• Forklift certification or willingness to obtain certification

Physical Requirements

• Ability to lift up to 50 lbs
• Ability to walk, bend, kneel, climb ladders, and perform physical tasks
• Ability to work indoors and outdoors in varying conditions
• Ability to operate basic maintenance and facility equipment

Benefits

• Free daily lunch
• Fully stocked snack and beverage area
• Professional development opportunities

Is This You?

Do you enjoy solving problems, staying organized, and keeping things running smoothly? Can you move between office work and hands-on facility tasks in the same day?

If you take ownership, enjoy variety, and want to help a growing company operate efficiently, we’d love to hear from you.