Administration & Finance Coordinator

Position Overview

The Discovery Center of Springfield is seeking a highly organized and detail-oriented Operations & Finance Coordinator to support the day-to-day administrative, financial, and HR operations of the organization.

This role is essential to maintaining accurate financial records, supporting payroll and employee processes, and ensuring core administrative systems run smoothly. The position focuses on execution and coordination of established processes while working closely with leadership and external partners.

This is an ideal opportunity for someone who enjoys structured work, takes ownership of recurring processes, and thrives in a mission-driven, collaborative environment.

Key Responsibilities

Financial Operations

• Enter invoices, expenses, and financial data into QuickBooks Online
• Support accounts payable, including tracking, processing, and documentation of bills and payments
• Assist with daily revenue tracking and documentation from Veevart
• Maintain organized financial records and supporting documentation for audits and reporting
• Coordinate with external bookkeeper on recurring entries, reconciliations, and financial processes

Payroll & HR Administration

• Support payroll processing through isolved
• Manage new hire onboarding logistics, including documentation, system setup, and communication
• Ensure compliance with E-Verify and required employment documentation
• Coordinate employee benefits enrollment and changes, including communication with providers
• Process employee separations, including offboarding and COBRA coordination as needed
• Maintain accurate, organized, and confidential employee records

Administrative Coordination

• Track and organize receipts, invoices, and internal documentation
• Maintain internal filing systems and administrative tools (SharePoint, Excel trackers, etc.)
• Support routine internal communications (staff updates, reminders, and administrative notices)
• Assist with recurring and seasonal administrative processes (e.g., insurance audits, reporting cycles)

Qualifications

• 2–5 years of experience in administrative support, bookkeeping, or operations coordination
• Experience with QuickBooks Online or similar accounting software preferred
• Strong organizational skills and attention to detail
• Ability to manage multiple recurring tasks and deadlines with consistency and accuracy
• High level of discretion when handling confidential information
• Proficiency in Microsoft Excel and Microsoft 365 tools
• Strong written and verbal communication skills

What We’re Looking For

• Reliable and self-motivated, with a strong sense of ownership over assigned responsibilities
• Comfortable working independently while coordinating with a small team
• Process-oriented and able to follow established workflows with accuracy
• Adaptable and willing to learn new systems and processes
• Committed to supporting a mission-driven nonprofit organization

Pay & Benefits

• Competitive pay based on experience (anticipated range: $42,000–$52,000 annually)
• Health insurance options
• Paid time off and holidays
• Collaborative, team-oriented environment supporting science education in the Springfield community

How to Apply

Please submit your resume and a brief cover letter outlining your relevant experience and interest in the role.

Job Type: Full-time

Pay: $38,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 1 year (Preferred)

Ability to Commute:

• Springfield, MO (Required)

Ability to Relocate:

• Springfield, MO: Relocate before starting work (Required)

Work Location: In person