Administrative & Accounts Receivable Coordinator

Administrative & Accounts Receivable Coordinator

$20 per hour

Monday & Friday ~ 16 hours per week

St. Louis Mat & Linen - St. Louis, MO

Join a Stable, Growing Local Company

St. Louis Mat & Linen is seeking a highly organized, detail-oriented Administrative & Accounts Receivable Coordinator to join our team. This position plays a critical role in supporting daily business operations, customer accounts, billing, payroll administration, and office management.We are looking for someone who takes ownership of their responsibilities, thrives in a fast-paced environment, and enjoys solving problems while providing excellent customer service.What You'll DoAccounts Receivable & Billing

• Manage customer accounts and collections activities
• Contact customers regarding past due invoices via phone, email, and mail
• Generate weekly service invoices
• Create monthly and quarterly customer billing invoices
• Issue customer account statements
• Process customer payments and maintain accurate payment records
• Submit and reconcile credit card receipts
• Process monthly customer payments

Accounting & Financial Support

• Process daily ACH transactions
• Utilize merchant processing systems to retrieve and apply payments
• Enter data into QuickBooks, including linen counts, orders, and account updates
• Create and maintain journal entries
• Reconcile bank statements monthly
• Maintain accurate financial and customer records

Administrative & Office Support

• File documents and maintain organized records
• Upload customer contracts and documentation
• Print invoices, reports, and operational documents
• Answer inbound customer calls regarding orders, billing, and service issues
• Collaborate with service and sales teams to resolve customer concerns
• Support payroll administration and new hire onboarding/orientation

QualificationsRequired

• 3+ years of office administration, bookkeeping, accounting, or accounts receivable experience
• Proficiency with QuickBooks
• Strong Microsoft Office skills, particularly Excel, Outlook, and Word
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• High attention to detail and accuracy
• Ability to maintain confidentiality and professionalism

Preferred

• Experience with collections and customer account management
• Experience in a service-based, route-based, manufacturing, or distribution environment
• Payroll support or HR administrative experience
• Associate degree in Accounting, Business Administration, or related field

We're Looking For Someone Who:

• Takes initiative and ownership of their work
• Is highly organized and dependable
• Follows through on commitments
• Enjoys problem-solving and helping customers
• Works well independently and as part of a team
• Can manage multiple priorities without sacrificing accuracy

Pay: From $20.00 per hour

Benefits:

• Referral program

People with a criminal record are encouraged to apply

Work Location: In person