Administrative and Accounting Admin - LWR office

Who We Are and What We Do

We are Gulf Coast Property Management (GCPM) and we assist property owners and investors with the business of renting their rental homes. We bridge the gap between property owners, residents, and guests by providing professional marketing, leasing, and management services on their behalf. We are passionate about what we do and about expanding our customer base. Gulf Coast Association Management (GCAM) is our community association management division that focuses on the management of community association in Florida that fall under Fl Statute 718/720.

Position Summary

The Administrative & Accounting Assistant provides essential financial and administrative support to the accounting team. This dual-function role ensures accurate day-to-day bookkeeping, timely processing of financial transactions, and organized administrative support for our corporate office.

This position is ideal for a detail-oriented professional who thrives in a structured environment, supports compliance with Florida statutes and plays a key role in record keeping, application processing and administrative functions keeping our operations running smoothly.

Key Responsibilities

Bookkeeping & Financial Support

• Process accounts payable (AP) and accounts receivable (AR) transactions under established company procedures.
• Assist with bank deposits, check writing, guest credit card processing, reconciliations, and tracking of account activity.
• Maintain organized financial records for audits, reviews, and reporting.

• Prepare routine reports, aging summaries, and financial schedules as requested.
• Follow company SOPs related to invoice processing, approvals, document handling, and record retention.
• Prepare, receive, process guest HOA applications

Administrative Support

• Assist bookkeepers, admin and leadership with special projects, audits, budget season, and meeting preparation.
• Provide front desk coverage on as – needed basis
• Upload, scan, and maintain documents within company file management systems accurately and timely.
• Maintain an organized and secure system for all HOA community gate, garage, pool, and amenity access keys, remotes, fobs, and related records.

Qualifications

Education & Experience

• College Degree or Accounting Course Work

Technical Skills

• Proficiency in accounting or management software (QuickBooks preferred).
• Strong working knowledge of Microsoft Excel and Office Suite.
• Ability to manage digital records, scanning, and electronic filing systems.

Professional Competencies

• High attention to detail and accuracy with financial data.
• Strong organizational and time-management skills.
• Professional communication skills for interaction with boards, owners, and vendors.
• Ability to handle confidential financial and association records with discretion and integrity.
• Reliable, deadline-oriented, and comfortable working in a multi-role position

Work Environment & Expectations

• Fast-paced environment with recurring deadlines (billing cycles, check-in dates, meetings, audits).
• Overtime may be required during month-end, year-end, or peak meeting seasons.

Why This Role Matters

The Administrative & Accounting Assistant is a backbone position within the company. This role ensures financial accuracy, HOA compliance, and operational efficiency—allowing guests to have access to amenities at check in, client relations, and strategic management while maintaining exceptional service standards for the guests & communities we serve.

Work Environment and Physical Demands

• Five-day work week.
• • Monday – Friday
  • 9am – 5pm
• Ability to stand, sit, and walk for an extended period.
• Reach overhead and below the waist, regularly push, pull, and lift to 25 pounds, occasionally lift or move up to 50 pounds and bend, stoop, squat, kneel, and twist.

The physical demands described here are examples of those that must be met by an employee to successfully perform the essential functions of this job. There may be other job duties assigned not included in the above.

Benefits For You, Your Family, and Your Future

Besides joining a stable organization in a hot industry sector, you'll enjoy an environment that fosters career growth, promotions, recognition, as well as Competitive Compensation and a Benefits Package which includes Medical Insurance, Matching 401K, PTO, Paid Holidays, And Bonus Potential.

Compensation

Pay Range: $22 - $25 Hourly

Gulf Coast is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We do not discriminate against applicants based upon race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or other classes protected by applicable law. Gulf Coast is committed to maintaining a safe and productive work environment. Possession, use, or being under the influence of alcohol or illegal drugs in the workplace is prohibited. Employees required to drive a company vehicle must have a valid driver's license and be at least 18 years of age. An offer of employment for this role will be contingent upon the successful completion of a background check.