Administrative and Communications Coordinator

We are looking for a professional Administrative and Communications Coordinator to join our Windy Hill Foundation team! You will be responsible for coordinating office activities, facilitating internal operations, managing information, filing documents, and distributing WHF-related information. Editing and writing materials will play a huge role in your duties.

The ideal candidate should be able to conduct research, prepare agendas, manage projects, as well as support communications initiatives. You should be an excellent communicator with strong attention to detail. Ultimately, the primary objective will be to ensure clear communication of the WHF’s message across multiple channels.

Duties and Responsibilities

Your job title will be Administrative and Communications Coordinator. Your duties will be in the areas of supporting the Foundation through a variety of tasks such as:

Communications duties, including:

• Helping in researching, writing and editing content for distribution including photos and videos.
• Regularly collecting data, preparing report, presentations and evaluating the status of WHF’s public image and making recommendations for expanding or improving the public image.
• Preparing communications, such as WHF donor newsletters, “Meet Your Neighbor” stories, volunteer and partnership highlights, and press releases.
• Reviewing and updating the WHF website using WordPress.
• Create graphics, presentations, and infographics using Canva.
• Managing the WHF social media (LinkedIn, Instagram and Facebook).
• Managing the Info@ mailbox.
• Supporting Annual Giving and Development initiatives including managing the gift entry and gift acknowledgement process using Bloomerang CRM.
• Supporting Annual Event coordination, including tracking RSVPs, coordinating with vendors, and designing event collateral (invitations, posters, slideshows, nametags, signage).

Administrative duties, including:

• Collating and distributing mail.
• Answering phones, preparing presentations, voicemails, and greeting visitors.
• Scheduling and coordinating staff and other meetings (including bi-monthly Board meetings); maintaining calendars, schedules and appointments.
• Creating and maintaining filing systems, both electronic and physical.
• Managing accounts and bank deposits, invoice scanning.
• Tracking projects as well as updating databases and media lists.
• Managing day-to-day office operations, keeping an inventory of office supplies.
• Providing resident services support including for events at Levis, Llewellyn, and supporting food and holiday gift delivery initiatives.
• You may be assigned other duties as needed.

Successful candidates must possess the following skills and abilities:

• Customer service: A focus on customer service, whether with residents, or community members.
• Teamwork: The ability to collaborate with various departments, management, external stakeholders, as well as other employees, is essential.
• Detail-oriented and organizational skills: Juggling multiple projects is common in this occupation. Hence, exceptional organizational and a keen eye for detail is essential.
• Interpersonal skills: An Administrative and Communications Coordinator regularly interacts with multiple people and is the point of contact between the company and the public.
• Strong communication skills: The role entails writing clear, concise, and professional communications and social media announcements.
• Multitasking abilities: Moving from meeting to meeting, handling administrative duties, writing and attending events are part of a day’s work. This means multitasking abilities are vital.

Qualifications:

• Commitment to Windy Hill Foundation’s mission of providing affordable housing and supporting residents.
• Strong written and verbal communication skills.
• Highly organized with excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office Suite, specifically Excel and SharePoint, and social media platforms (Facebook, Instagram, LinkedIn).
• Familiarity with design tools such as Canva.
• Experience with donor databases or CRM systems preferred but not required.
• Knowledge of nonprofit fundraising, donor stewardship and event management.
• At least 2 years of administrative, communications, or nonprofit experience preferred.
• Local to Middleburg, Marshall or The Plains area with ability to attend after-hour events.

Key Attributes

• Friendly, approachable, and service-oriented.
• Flexible and resourceful problem-solver.
• Collaborative team player who also works well independently.
• Respectful of sensitive information and diverse communities.

Compensation & Benefits

• Salary range: $45,000-$58,000 depending on experience.
• Health insurance with $275 HSA per month for vision and dental needs.
• Paid time off, holidays, and professional development opportunities.

How to Apply

• Please send a cover letter and resume to info@windyhillfoundation.org with “Administrative & Communications Coordinator” in the subject line.
• Applications will be reviewed on a rolling basis until the position is filled.

To maintain the integrity of our programs and protect the privacy and dignity of all residents, current residents of Windy Hill Foundation properties are not eligible for staff positions that involve access to resident financial information, income verification documents, assistance program applications, donor records, or other confidential resident data. This policy ensures fair and impartial administration of our housing and support programs while protecting the privacy expectations of our community members.

Job Type: Full-time

Pay: $45,000.00 - $58,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Health savings account
• Paid time off

Work Location: In person