Administrative and Front Office Executive

The Administrative and Front Office Executive supports the CHRO and wider team by managing HR, compliance, and administrative tasks, ensuring smooth, accurate, and compliant operations across the organisation.

1. Administration & Office Operations

• Oversee day-to-day office administration and ensure smooth functioning of operations.
• Maintain office supplies, records, correspondence, and filing systems.
• Coordinate with vendors, suppliers, and service providers for office maintenance and logistics.
• Support meeting arrangements, travel coordination, and scheduling.
• Maintain professional standards in all administrative activities, ensuring alignment with Stronghold Global’s governance standards.

2. Reception & Front Office Cover

• Provide coverage for the Receptionist as required.
• Handle calls, correspondence, and visitor management with professionalism and courtesy.
• Ensure a seamless front-of-house experience for clients, guests, and partners.

3. HR Administration

• Maintain and update employee records, contracts, and HR files in compliance with ADGM regulations.
• Support the onboarding process by preparing documentation, coordinating inductions, and updating HR systems.
• Administer employee leave, attendance, and benefits records accurately.
• Assist in preparing HR reports and metrics for management.

4. PRO & Compliance Coordination

• Manage all employee visa applications, renewals, cancellations, and ADGM-related submissions.
• Liaise with ADGM, immigration, and other government authorities for company and employee documentation.
• Support renewal of company licences, trade certificates, and other corporate filings.
• Maintain up-to-date understanding of ADGM laws, employment rules, and compliance deadlines.

5. Medical & Insurance Administrator

• Coordinate employee medical insurance enrolments, renewals, and cancellations.
• Liaise with insurance providers to ensure accurate coverage and prompt processing.
• Maintain confidential employee health insurance and medical records.

6. HRIS & Systems Management

• Ensure all employee information is accurately entered and maintained on the HR Information System (HRIS).
• Support the implementation and continuous improvement of HR systems and digital processes.
• Generate HR data and reports as required by the CHRO or management.

7. CHRO Support

• Provide direct administrative and operational support to the Chief HR Officer.
• Assist in preparing presentations, reports, and correspondence for the CHRO.
• Coordinate HR meetings, follow-ups, and documentation.
• Handle sensitive and confidential matters with discretion and integrity.

Note: The starting salary for this role is up to AED 3,000. Applicants who expect a salary higher than AED 3,000 are kindly advised not to apply.

Job Type: Full-time

Pay: From AED3,000.00 per month

Ability to commute/relocate:

• Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have experience handling UAE visa applications, renewals, or PRO-related tasks?
• Do you have experience maintaining employee records, HR files, or HR systems (HRIS)?
• Are you available to join immediately?
• This role offers a maximum starting salary of AED 3,000. Are you willing to accept this salary?

Education:

• Bachelor's (Required)

Experience:

• administration, HR coordination, or PRO functions: 3 years (Required)

Language:

• English and Arabic (Required)

Location:

• Abu Dhabi (Required)