Administrative and Human Resources Assistant

Overview
Join our dynamic team as an Administrative and Human Resources Assistant, where your energy and organizational skills will drive our administrative functions forward. This vital role requires a high level of skill, knowledge of policies, compliance requirements, accuracy, and confidentiality. Your responsibilities will involve a wide variety of administrative responsibilities, performed both independently and in support of the administrative staff.

Responsibilities

• Serve as the administrative assistant for the organization; greet visitors, vendors, answer multi-phone system and accurately route all calls.
• Open and process all incoming mail and deliveries.
• Coordinate office equipment procurement, order office and custodial supplies, and building furnishings.
• Exercise good judgement in budget forecasting and compliance within areas of oversight.
• Maintain department administrative files/documents according to accepted recordkeeping practices and the Florida General Records Schedule.
• Create and maintain Department forms, documents, SOGs, audio files, required labor law postings, etc.
• Work with appropriate staff to record, prepare, and respond to Public Records Requests in compliance with State Statute and Florida's Government in the Sunshine regulations.
• Organize and maintain the department training/meeting room calendar.
• Prepare all required public notices and legal advertisements in accordance with applicable law.
• Administer the department website and communication dashboards, including adding, revising, creating content, and administering user permissions. Ensure public website compliance with posting required legal and Special District documentation.
• Assist in with employee processing.
• Oversee and order all department uniforms.
• Work on special projects in unison with administrative staff and participate on committees as needed.
• Maintain and properly dispose of department records according to State Retention Guidelines.
• Complete payroll in the absence of the Office Manager.
• Perform related duties as assigned.
• Handle Human Resources/Personnel staff and hiring functions, including application review, interviews, background checks, and all written communications related to new employee hiring, onboarding, and orientation.
• Manage and operate human resources information systems used by the district.
• Administer benefits programs including benefits enrollment, benefits administration, and processing workers' compensation claims to ensure employee needs are met efficiently.
• Assist with compliance initiatives related to employment & labor law, affirmative action planning, and other regulatory requirements.
• Proven administrative experience with strong organizational skills and attention to detail.
• Knowledge of employment & labor law, workers' compensation processes.
• Experience in talent acquisition activities including recruiting, interviewing, and onboarding processes.
• Excellent communication skills withthe ability to handle sensitive information discreetly and professionally.

Pay: $53,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid jury duty
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Are you certified as a notary public?

Education:

• High school or equivalent (Required)

Experience:

• Executive administrative support: 1 year (Required)

License/Certification:

• SHRM Certified Professional (Preferred)

Work Location: In person